Grundy County Elections/Tax/Tech Committee met Feb. 3

Grundy County Elections/Tax/Tech Committee met Feb. 3/

Here are the minutes provided by the committee:

I. Call to Order 

II. Public Portion None

III. Minutes Approval 

1. Elections/Tax/Tech Committee – Regular Meeting – Jan 6, 2026 4:30 PM

IV. Elections 

A. Clerk’s Report 

Kay Olson told the committee that due to an appeal to a candidates petition they have decided to push back early voting until on or around February 19th.

Specimen ballots will be in newspapers the week of 2/17.

General Primary Election is March 17th.

V. Supervisor of Assessments 

1. Claims 

None

2. Assessor Report 

1. Assessor Report

3. Additional Staffing Requests/Job Descriptions

4. Motion to recommend the job description for the Property Tax Coordinator to the Personnel Committee

5. Motion to recommend the job description for the Field Appraiser Coordinator to the Personnel Committee

VI. Technology 

A. Claims 

None

B. Technology Report 

None

VII. GIS 

A. Claims 

1. Motion to approve the claims.

B. GIS Report 

Dave Ostrander updated the committee regarding new state legislation (“Emergency Telephone System Act”, 50 ILCS 750/30(d)), effective January 1st, 202,6 that mandates that all required NG9-1-1 GIS data to support geospatial routing be submitted to the state in accordance with the published update schedule. Entities that do not submit by the required due dates will have 5% of the 9-1-1 authority’s monthly surcharge distribution withheld for each month the 9-1-1 authority is not in compliance. After 3 months, any surcharge held shall be forfeited one month at a time until full compliance is achieved, and the 9-1-1 authority shall not be eligible for future surcharge distributions or other state funding until all conditions are met. Ostrander explained that the state’s submission schedule requires 9-1-1 authorities serving populations of more than 37,000 to submit NG9-1-1 GIS data every 14 days. The state currently requires GIS data maintainers to use a manual, time-consuming process to submit data to the state’s NG9-1-1 system via a state-developed workflow tool. A cost study conducted by Champaign County, Illinois, determined that compliance with the state’s rolling 14-day submission schedule would require 12% of a full-time staff member’s time and cost approximately $14,000 per year. Ostrander informed the committee that he and a group of GIS data maintainers for the state’s NG9-1-1 system voiced concerns about the time and cost involved in meeting the compliance schedule.

Additionally, Ostrander told the committee that he had developed automation scripts that, if used in a scheduled, unattended manner, would eliminate the staff hours and costs required to update the state’s NG9-1-1 system manually. Ostrander said he has shared those scripts with the state and received positive feedback from the statewide 9-1-1 administrator, who expressed a willingness to implement the solution statewide. Ostrander concluded that the state has since decided to pause the surcharge withholding while it discusses how best to support NG9-1-1 GIS needs and ensure 9-1-1 authorities can meet data submission standards.

VIII. Budget Reporting 

1. FY26 Budget Tracking

IX. Special Assignment Reports 

A. GEDC-Muffler 

B. U of I Extension-Greene 

X. New/Old Business 

A. Village of Diamond Enterprise Zone 

1. Resolution Authorizing the Execution of an Enterprise Zone Expansion Agreement

XI. Executive Session 

None

XII. Action Taken as a Result of Executive Session 

XIII. Adjournment

XIV. Motion to adjourn at 5:27 PM

http://grundycountyil.iqm2.com/Citizens/FileView.aspx?Type=12&ID=3317