Village of Coal City Village Board met July 26.
Here is the minutes provided by the Board:
At 7 p.m. on Wednesday, July 26, 2017, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Justin Wren, and Sarah Beach. Absent; Ross Bradley, Dan Greggain and Tim Bradley. Also in attendance were Matt Fritz, village administrator, attorney Mark Heinle, and Ryan Hansen from Chamiin Engineering.
All present recited the Pledge of Allegiance
The minutes of the July 12, 2017 meeting were presented. With one typo error noted, Wren moved to approve the minutes with the correction, second by Nelson. Roll call-Ayes; Nelson, Wren, Beach and Halliday. Nays; none. Absent; Bradley, Greggain and Bradley. Motion carried.
The warrant list was presented, Following discussion, Nelson moved to approve the Warrant list as presented, Second by Beach. Roll call-Ayes; Nelson, Wren, Beach and Halliday. Nays; none. Absent, Bradley, Greggain and Bradley. Motion carried.
There was no public comment at this meeting.
A letter of request was present by the National Awareness Campaign for Ovarian Cancer representative, Corri Trotter, to hold the annual "Turn The Town Teal.' Ribbons will be tied on light poles and other various Village owned properties during the month of September, and removed thereafter, Wren moved to approve the temporary placement of ribbons for the Turn The Towns Teal Campaign, second by Beach. Roll callAyes; Nelson, Wren, Beach and Haliday. Nays; none. Absent; Bradley, Greggain and Bradley, Motion carried.
(Trustees Ross Bradley and Tim Bradley arrived at the meeting at 7:16 p.m.)
Mr. Fritz explained than an Ad Hoc Committee was established for the review of the RFQ proposals regarding the South Broadway Reconstruction Project Phase II engineering. Seven firms submitted the RFO forms, three oral interviews were conducted and the recommended engineering firm for the project is Christopher B, Burke Coal City Engineering, LTD (CBBEL). The terms of this Federal Grant were established with the local match being 20% of the project. Stephen Suggs of CBBEL conducted a presentation of the proposed project concentrating on the areas:
o Funding Project Schedule
o Traffic Control During Construction
Alley (storm sewers) Railroad Ouiet Zone Traffic signals Roadway lighting
o Complete Streets The completion date is scheduled for November 27. The Ad Hoc Committee consisted of Darrel Olson, Justin Wren, Mitch Bailey, Gary Spears, Marvin Perino, Matt Fritz, and Craig Smith. Wren moved to authorize Mayor Halliday to enter into a professional services agreement regarding the completion of Phase II Engineering for the South Broadway Reconstruction Project, second by Beach. Roll call-Ayes; Nelson, Bradley, Wren, Bradley and Beach. Nays; none, Absent; Greggain. Motion carried.
A vacancy exists on the Coal City Planning and Zoning Board and Trustee T. Bradley recommends the appointment of Richard Crotteau to fill the position, Mr. Crutteau Said he was a 23-year resident of the Prairie Oaks Subdivision and is presently retired. He is excited to work with the Board and community. The vacancy was created when Trustee Beach was elected to the Village Board. T. Bradley moved to appoint Richard Crutteau to the Coal City Planning and Zoning Board, second by Wren. Roll call-Ayes; Nelson, Bradley, Wren, Bradley and Beach, Nays; none. Absent; Greggain. Motion carried.
Darrel Olson and Mr. Fritz announced that bids had been received for the annual sanitary sludge removal. The lowest bidders were tied but it is being recommended that the Village utilize Synagro for this project. The Village has used Synagro in the past and were pleased with their services. R. Bradley moved to utilize Synagro for the Sanitary sludge removal project, second by Beach. Roll call-Ayes; Nelson, Bradley, Wren, Bradley and Beach. Nays; none, Absent; Greggain. Motion carried.
Darrell Olson, public works director, gave a presentation to the Board on the projects and updates of the maintenance department. included in the presentation were employees, completed projects, Vactor truck delivery and flushing Schedule, and water meter replacement project. Well #6 was recently struck by lightning and pricing is being obtained for the repairs. Mr. Olson is meeting with the insurance company next week.
Tyler Valiente, water and sewer operator, gave a presentation to the Board on the updates to the water and sewer department. His slideshow presentation included pictures of the water and sewer department upgrades of the Scadata System and the pipe and valve replacement projects. Mr. Valiente demonstrated the "team viewer' for the monitoring system for the Village's wells. He noted that a generator will be added to the 5th Avenue/First Street lift station next week. Both Mayor Halliday and the Board thanked the presenters for the updates and encouraged further updates.
Trustee Beach reported on the first Farmers Market for 2017 held on July 22" in Campbell Memorial Park. The event drew 11 vendors and many attendees. The "Dueling Pianos" concert will be held on July 29th from 7:30 p.m.-10:00 p.m. in Campbell Memorial Park and attendance is encouraged.
TrusteeT. Bradley asked for an update regarding the Bank of Pontiac business, Mr. Fritz stated that the building department will be reviewing the new plans,
Trustee Wren thanked the Ad Hoc Committee for their assistance in the engineering RFO process for the South Broadway Resurfacing Project. He also thanked the Coal City Board for the approval of the engineering firm.
Attorney Heinle reported that he has received notice wherein the Village will acquire the two out lots in Big Timber Subdivision from the County of Grundy for $680 per lot. An ordinance will be presented to the Board at the next meeting. Also, 1225 E. North Street demolition issue seems to be on track with the owner complying with the stipulations of the agreement.
Wren moved to adjourn the meeting at 8:25 p.m., second by Beach. Roll call-Ayes; Nelson, Bradley, Wren, Bradley and Beach. Nays; none. Absent; Greggain. Motion
http://coalcity-il.gov/wp-content/uploads/2016/12/Approved-Minutes-07-26-17.pdf
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