Coal City Village Board met September 13.
Coal City Village Board met Sept. 13.
Here is the minutes provided by the Board:
At 7 p.m. on Wednesday, September 13, 2017, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll callTrustees Ross Bradley, Tim Bradley and Sarah Beach. Absent; Trustee Neal Nelson, Dan Greggain and Justin Wren. Also in attendance were Matt Fritz, village administrator, attorney Mark Heine, Ryan Hansen from Chamlin Engineering and Police Chief Tom Best,
All present recited the Pledge of Allegiance.
The minutes of the August 23, 2017 meeting were presented. T. Bradley moved to approve the minutes as presented, second by Beach. Roll call-Ayes; Bradley, Bradley, Beach and Mayor Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
The warrant list was presented to the Board. T. Bradley moved to approve the Warrant list, Second by Beach, Roll call-Ayes; Bradley, Bradley, Beach and Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
1. John Cairns, Scout Master, from Scout Troop 466 presented a new Eagle Scout Plaque to the Village of Coal City, Mayor Halliday accepted the plaque and Commended the Scouts for their successful Eagle Scout Program.
2. Jessie, a tenant at the 455 S. Mary Street apartments asked for information regarding Safety inspections performed by the Village on rental buildings. There was a fire recently in one of the apartments which the Smoke alarms were not Working and neither were the fire extinguishers, The Board said that the Village does not perform routine safety inspections. Smoke alarms and fire extinguishers are the responsibility of the property owner. Attorney Heinle explained the code enforcement by municipalities and the right to enter personal properties for inspections, Chief Best advised Jessie to speak with the Fire Department. The Village will assist the tenant with facilitating their effort.
A letter of request was present from the Coal City Junior Woman's Club regarding the annual Octoberfest scheduled for Saturday, October 7th. A meeting was held between the Coal City Junior Woman's Club, Coal City maintenance department and the Coal City Police Department concerning the event and assistance rendered. The woman's club was commended for their efforts in producing this successful event.
Ordinance 17-31 a variance request at 610 E. Battista by Donna Echevarria was presented to the Board. Mr. Fritz explained that the variance is for a six-foot fence and shed on the corner of Battista and Thomas. The corner side yard variance was heard at a Public Hearing at the Planning and Zoning Board and they are making the recommendation to approve the variance. There was no public comment heard at the public hearing. T. Bradley moved to adopt Ordinance 17-31 for a corner side yard variance at 610 E. Battista Drive, second by R. Bradley. Roll call-Ayes; Bradley, Bradley and Beach, Nays; none. Absent; Nelson, Greggain and Wren. Motion carried,
Ordinance 17-32 regarding parking on Pheasant, Hunters Run and Eagle Court was presented to the Board by Chief Best. He explained that due to the football game parking this ordinance is necessary in order for the police department to enforce P-tickets. In addition, complaints are being received regarding parents and perSons tailgating in the parking areas. Temporary parking restrictions will be posted for the area, , Bradley moved to adopt Ordinance 17-32 amending the parking schedule to include temporary parking restrictions on Pheasant, Hunters Run and Eagle Court, second by Beach. Roll call-Ayes; Bradley, Bradley and Beach. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
Mr. Fritz announced that the crack sealant bids for FY18 project were conducted with the lowest bidder being Denlar Inc., for $17,760. R. Bradley moved to authorize Chamlim Engineering to utilize Denlar Inc. to complete this year's Crack Sealant application, second by T. Bradley. Roll call-Ayes; Bradley, Bradley, Beach and Halliday, Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
Discussion was held regarding the two road projects this year, the MFT (motor fuel tax) and crack sealant. The bid was over the estimated cost by approximately $20,000. Means for these projects will come from the CIP (Capital Improvement Plan) and through (DCEC) Grant
Ryan Hansen announced the results of the FY18 MFT bid letting. Two companies submitted bids with D Construction of Coal City submitting the lower bid of $198,250. The project and bid letting results were discussed at the Street & Alley Committee meeting held prior to tonight's meeting with the members in agreement to the results. T. Bradley moved to award the 2017 Local Street Project to D Construction for an estimated $198,250, second by Beach, Roll call-Ayes; Bradley, Bradley, Beach and Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
Greg Kuhn of the Northern Illinois University Centerfor Governmental Studies gave
a presentation regarding the Strategic Planning Session for the Village of Coal City. He previously had moderated the 2009 Strategic Planning Session. Areas to be discussed and determined at the 2018 Strategic Planning Session will include:
o Process of Project
o Strategic Planning is "Designed conversation about the future”
o List of Concessive goals
o Environmental Scanning-listening & learning
o Retreat Workshop-SWOT Analysis
o Operationalizing Goals
The Board looks forward to the process. T. Bradley moved to authorize Mayor Haliday to enter into an agreement with the NIU Center for Governmental Studies to complete Strategic Planning in 2018 totaling $9,600, second by Beach. Roll call-Ayes; Bradley, Bradley, Beach and Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried.
Mayor Terry Halliday and Village Administrator Matt Fritz gave the presentation "Executive Communication During Crisis" which they will be presenting at the 2017 ML Conference in Chicago on September 22".
Mayor Halliday asked for a North Broadway project update at the next Board meeting.
Attorney Heinle said that he would be presenting the raffle ordinance at the next meeting. September 20 is the date of the Development Agreement discussion with the Village of Diamond, Village of Coal City and Gendell Partners regarding road and intersection improvements.
Ryan Hansen said there is a Pre-Con Meeting for South Broadway Project at 9am on September 20".
Matt Fritz announced that the Hoffman Development building permit is being reviewed. The FY17 Audit presentation will be at the next Village Board Meeting.
T, Bradley moved to enter into executive session to discuss personnel per 5LCS120/2(c)(11), second by Beach. Roll call-Ayes; Bradley, Bradley, Beach and Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried at 8:23 p.m.
Following executive session, T, Bradley moved to adjourn the meeting, Second by
Beach. Roll call-Ayes; Bradley, Bradley, Beach and Halliday. Nays; none. Absent; Nelson, Greggain and Wren. Motion carried. The meeting was adjourned at 8:38 p.m.