Coal City Public Library District Board met Sept. 12.
Here is the agenda provided by the Board:
Call To Order
President Lois Phillips called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 p.m.
Roll Call
Communications Coordinator called the roll.
Trustees present:
Jill Ames Lois Phillips
Carol Crawford Steve Smith
Nancy DeAngelo Ruth Tomlinson
Renee McLuckie
Others present:
Jolene Franciskovich, Director
Leah Bill, Assistant Director
Melanie Jones, Communications Coordinator
Corrections To Agenda
There were no corrections to the agenda.
Consent Agenda
1. August 22, 2017 Public Hearing Minutes
2. August 22, 2017 Regular Board Meeting Minutes
3. Action of Bills
Motion by Smith and second by DeAngelo that:
The Board approve consent agenda items 1) August 22, 2017 Public Hearing minutes as written, 2) August 22, 2017 Regular Board Meeting minutes as written and 3) Action of Bills.
Motion carried by roll call vote.
Ayes: Crawford, McLuckie, DeAngelo, Smith, Tomlinson, Ames, Phillips
Nays: None
Absent: None
Abstain: None
Correspondence
Secretary Smith reported that commemorative book donations had been made by Y. Marlene Bottino Richardson, Jolene Franciskovich in memory of Irene Allen and a monetary donation by Gordon and Cassandra Buchanan.
Public Comment
None
Treasurer’s Report
Treasurer McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.
Director’s Progress And Service Report
Director Jolene Franciskovich submitted the director’s report, which included the statistics for August (attached). The trustees approved the Director’s recommendation to continue the annual donation of October fines to the Coal City Food Pantry and to close the library at noon on Saturday, October 7, 2017 for Octoberfest.
Standing Committee Report
Budget Committee
A Budget Committee meeting was set for October 3, 2017 at 10a.m.
The committee recommended transferring money from the General Fund to the Special Reserve Fund.
Motion by McLuckie and second by Smith that:
The Board transfer $50,000 from fiscal year 16-17 to the Special Reserve Fund.
Motion carried by roll call vote.
Ayes: Smith, Tomlinson, Ames, Crawford, McLuckie, DeAngelo, Phillips
Nays: None
Absent: None
Abstain: None
Policy Committee
Revisions to the Meeting Room Policy, Search Warrant Policy and Policy Amendment Procedure were presented and discussed.
AD HOC Committee
Evaluation Process Review Committee
A meeting was set for September 21, 2017 at 2p.m.
New Business
Trustee Facts File
Reviewed Chapters 1 and 2 of the Trustee Facts File as a requirement for the Per Capita Grant and discussed trustee advocacy.
Open Meetings Act Certification
The trustees received instruction on Open Meeting Act training certification which is to be completed online and reported at the next meeting.
Library Board Maturity Evaluation
The Library Board Maturity Evaluation was distributed for trustees to complete by September 16, 2017.
Trustee Advocacy
Trustee advocacy was discussed as a follow-up to information provided at the February 2017 regular board meeting.
Announcements
October 4 Trustee agenda deadline.
October 7 Closed at noon for Octoberfest.
October 10 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m., Irving Street Annex, 70 N. Irving Street, Coal City, IL 60416
Adjournment
Motion by Crawford and second by McLuckie that:
The Board adjourn the September 12, 2017 Regular Board meeting.
Motion carried by a roll call vote.
Ayes: Crawford, McLuckie, DeAngelo, Smith, Tomlinson, Ames, Phillips
Nays: None
Absent: None
Abstain: None
Meeting was adjourned at 7:15p.m.
http://www.ccpld.org/minutes/2017/MIN%20September%2012%202017.pdf
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