Coal City Village Board met October 11.
Coal City Village Board met October 11.
Here is the minutes provided by the Board:
At 7 p.m. on Wednesday, October 11, 2017, Mayor Terry Haliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll callTrustees Neal Nelson, Ross Bradley, Justin Wren and Sarah Beach. Absent; Trustee Dan Greggain and Tim Bradley. Also in attendance was Matt Fritz, village administrator, Police Chief Tom Best and Ryan Hansen from Cham in Engineering.
All present recited the Pledge of Allegiance.
The minutes of the September 27, 2017 meeting were presented for approval. Wren moved to approve the minutes as written, second by Beach. Roll call-Ayes; Nelson, R. Bradley, Wren and Beach, Nays; none. Absent; Greggain and T. Bradley, Motion carried,
The warrant list was presented. After review, Nelson moved to approve the warrant list, second by R. Bradley. Roll call-Ayes; Nelson, R. Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley. Motion carried. (Attorney Heinle arrived at 7:05 p.m.)
Mike La Reau Fire & Police Board of Commissioners, Chairman
Mr. LaReau announced that a new officer has been selected for the Coal City Police Department from the eligibility list. The new candidate was the third candidate on the list, has passed the background check but will need to pass additional tests. The candidate has a degree in criminal justice. Mr. LaReau also recommended that the Board consider the hiring of at least one more officer and preferably two. His recommendation will be considered. In addition, the eligibility list for officers will expire in a week and a new one will have to be prepared. The Board thanked Mr. LaReau for the information and his services.
Ordinance 17-33 for a variance request at 170 W. First Street was presented to the Board. Property owners, David and Carla Thompson, are requesting a variance for the construction of a six foot fence at the corner of DeWitt and First Street and a corner side yard variance is required. The Planning and Zoning Board have reviewed the request, and a public hearing was held. They are recommending the request to the Village Board. Wren moved to adopt Ordinance 17-33 granting a variance to allow for the construction of a fence within a corner side yard, second by Beach. Roll call-Ayes; Nelson, Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley, Motion carried.
Ordinance 17-34 providing for an additional Class C Liduor License in the Village was presented to the Village Board. Mr. Fritz explained that a former license holder at 605 S. Broadway has gone dormant. A new restaurant owner, El Patron, wishes to obtain a Class C liquor license at the same address and desires to open within a few weeks. Background checks will be required for the new owners, but the ownership of the building remains the same. Beach moved to adopt Ordinance 17-34 amending the Liquor Code and allowing an addition Class C Liduor License, second by Wren. Roll call-Ayes; Nelson, R. Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley, Motion carried.
Attorney Heinle presented a collateral security agreement between the Village of Coal City and Hoffman Transportation. The Village ordinance requires 110% collateral in either letter of credit, bond or cash holdings for public improvements. Mr. Hoffman would like to begin the public improvements as Soon as possible and is proposing cash to be held by the Village for those improvements. Discussion of the agreement included:
•Money will be held in a Separate account; proceeds issued to contractors directly
•Hoffman is anxious to start improvements
•Does not include Reed Road alterations costs
•Public improvements to be included in the Final Plat
•15% of the security is for storm water improvements
•Village will gain and accept the interest money during the interim
•Project to be completed in 2017
Attorney Heinle explained the legal ramifications and process. Mr. Fritz said that the funds would be held at a local bank, Nelson moved to accept the form of collateral for public improvements to Hoffman Transportation Industrial Park and authorize Mayor Halliday to enter into an agreement with Hoffman Transportation with final legal and engineering review, second by R. Bradley. Roll cal-Ayes; Nelson, Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley. Motion carried.
The trick-or-treat hours were discussed. Chief Best suggested that the hours be 47 p.m. on October 31, He indicated that extra patrol is scheduled for then, also. The Board agreed with the recommendation.
Mayor Halliday apologized for not attending the annual Octoberfest. He announced the Women of Distinction Award winners for 2017; Jan Hibler, Andrea Gustafson and Cathy Milne. Matt Fritz, Clerk Noffsinger, and Kristi Wickiser attended the reception and uncheon on today's date.
Trustee Wren reminded everyone of the Fall Clean-up scheduled for Tuesday, October 24th.
Trustee Nelson announced that he awarded Irving DeWald the Community Service Award winner for 2017 at the annual Octoberfest event.
Clerk Noffsinger announced that the Village's codes were being codified and asked the Board members to please bring in their Code Books for updating.
Attorney Heinle apologized for arriving attonight's meeting late.
Ryan Hansen from Chamlin Engineering announced that a pre-con MFT meeting was held and that the project will run at the same time as the resurfacing project from the railroad tracks on S. Broadway to Spring Road.
Chief Best stated that Grundy County Animal Control is paid per call and not per contract. Fees and a chart will be presented at the next meeting. Also, Octoberfest went on without any problems, except rain cancelled the parade.
Mr. Frits updated the Board on the following:
•The Hoffman Transportation PUD will have an amendment regarding the rezoning of the property they purchased from Buria and Morris to 1-1
•Grundy County Road Department is working on an Agreement with Hoffman Transportation regarding access on Reed Road
•Grundy County Central Dispatch Agreement is expected and will be presented to the Board
•Coal City will be participating in a safety "Snow Plow Rodeo" to be held in Sandwich, Illinois; competing with other municipalities
•Truck Route Update-meetings have been scheduled with other entities, such as the Schools, and provided with the road concept
Wren moved to adjourn into executive session to discuss probable litigation, purchase or lease of real property of the public body and approval of executive Session minutes, second by Nelson. Roll call-Ayes; Nelson, Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley. Motion carried at 7:44 p.m.
Following executive Session, Wren moved to adjourn the meeting, Second by R. Bradley, Roll call-Ayes; Nelson, Bradley, Wren and Beach. Nays; none. Absent; Greggain and T. Bradley. Motion carried. The meeting was adjourned at 8:36 p.m.