Coal City Village Board met November 8.
Coal City Village Board met Nov. 8.
Here is the minutes provided by the Board:
At 7 p.m. on Wednesday, November 8, 2017, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Ross Bradley, Dan Greggain, Justin Wren and Sarah Beach. Absent; Tim Bradley and Neal Nelson. Also in attendance were Matt Fritz, village administrator, attorney Mark Heinle, Ryan Hansen from Chamlin Engineering and Police Chief Tom Best.
All present recited the Pledge of Allegiance.
The minutes of the October 25, 2017 meeting were presented for approval. R. Bradley moved to approve the minutes as presented, second by Greggain. Roll call-Ayes; R. Bradley, Greggain and Beach. Nays; none. Absent; T. Bradley and Nelson. Pass; Wren. Motion carried.
The Warrant list was presented. Following discussion, R. Bradley moved to approve the Warrant list, Second by Greggain, Roll call-Ayes; R. Bradley, Greggain, Wren and Beach. Nays; none, Absent; T. Bradley and Nelson. Motion carried.
There was no public comment at this meeting.
Ordinance 17-35, a variance request at 500 E. Battista by Christopher Kaluzny was presented to the Board. Mr. Fritz explained that the petitioner is requesting a corner side yard variance for the construction of a 6-ft, privacy fence on his corner lot and needs a fifteen foot setback variance on the required twenty-five foot corner line setback. The proposed fence will correspond with other fences in that area. The Public Hearing was held before the Coal City Planning and Zoning Board and that Board recommends the variance request, presenting their approval to the Village Board. Wren moved to adopt Ordinance 17-35 granting a variance to allow for the construction of a fence within the Corner side yard, Second by Greggain. Roll call-Ayes; R. Bradley, Greggain, Wren and Beach. Nays; none, Absent; T. Bradley and Nelson. Motion carried.
A Proclamation designating November 25, 2017 as Small Business Saturday was presented by Mayor Terry Halliday, The Proclamation supports the area Small businesses and their benefits to the community.
The intergovernmental Agreement for consolidated 911 emergency dispatch was distributed and reviewed by the Board at the last Village Board meeting. The new agreement will propose a savings in the contribution for services than previous years. R. Bradley moved to authorize Mayor Halliday to enter into an intergovernmental Agreement For Consolidated 911 Emergency Communication Services, second by Greggain. Roll call-Ayes; R. Bradley, Greggain, Wren and Beach, Nays; none. Absent; T. Bradley and Nelson. Motion carried.
The preliminary ordinance for the Special Service Area #2 (SSAH2) Tax Levy was presented to the Board for review, This SSA#2 is for the LPCC bond debt in the amount of $68,315.16. The Truth and Taxation hearing will be held on December 13. The property owners have the option of voluntarily submitting $68,315.16 directly to the Village, then the ordinance will be null and void. November 15th is the deadline for payment receipt.
The 2017 Tax Levy and Truth and Taxation hearing for the 2017 Tax Levy is scheduled for December 13. An 11.34% increase requires the Truth and Taxation hearing. The Board reviewed the proposed Tax Levy Ordinance.
A letter announcing a declaration of vacancy in the Coal City Police Department was presented for the Mayor's signature. The vacancy was attributed to Officer Ehrman leaving the force and the new hire would be his replacement. Greggain moved to authorize Mayor Halliday executing a letter to the Fire & Police Board of Commissioners instructing the hiring of a full time police officer for the Village of Coal City, second by Wren. Roll call-Ayes; R. Bradley, Greggain, Wren and Beach. Nays; none. Absent; T. Bradley and Nelson. Motion carried.
Mayor Halliday requested information regarding a street light outage on Fourth Street and DeWitt. Apparently the street light has been off for some time and has been reported several times by residents, Chief Best told the Board of the street lighting outage procedure. Mr. Fritz will pursue the situation. Mayor Halliday asked for an update concerning the IDOT Grant money through the DCEO to be received by the Village. Mr. Fritz stated that it should be received any day now. Contractors have been OK'd for the project and Ryan Hansen said the physical check will be sent directly to the contractors.
Trustee Beach said a November 26th "Holiday Hustle" 5-K run was being organized with a 1 pm start at Babe's Tap on South Broadway, She has been coordinating with the Coal City P.D. and the benefit will be for the Coal City Back Pack Program. In addition, Sunshine Garden Center is hosting "Coffee and Company" on Thursday, November 9th at 8 a.m. Small Business Saturday will be discussed.
Trustee Wren announced that the MFT project is nearly complete.
Mr. Hansen informed that Board that the South Broadway project is near completion and Mr. Fritz stated that several sidewalk replacements will be included in the next fiscal year.
Chief Best reported:
o Exelon extra detail at Dresden has finished
o Thank you for initiating the hiring of another officer for the police force
o Letter of accommodation from the Coal City Fire Department for Officers Imhoff and Moran for their quick response and professionalism and possibly saving a life in a recent emergency call
o Drug Enforcement-strong efforts exhibited last weekend with other agencies
o "Hair for the Holidays" in which the police officers are allowed to not shave from November 1-January 2"
o New officer will be announced in the next couple of weeks
Mr. Fritz Stated:
o Midland Bank ribbon cutting and open house was held on Wednesday, Nov. 1
o Report of initial meeting regarding the Kankakee River Water Alliance; letter of Support Supplied to Grundy County
o Hoffman Transportation update-Public Hearing for Zoning was continued by the Planning and Zoning Board on November 6th
o Rumors regarding the Illinois Legislative tax cap
Mayor Halliday Suggested that a water and Sewer Committee meeting be scheduled to discuss the Kankakee River Water Alliance and the progress of the effort,
Trustee Beach suggested that during the construction period of the South Broadway road project which will probably last 8-10 months, that the private business owners be kept in the loop of the progress of the project and that the Village assist them whenever possible. No Suggestions of assistance were presented, except the use of the alleys for deliveries. Mayor Halliday asked the Board to consider Suggestions and ideas.
Wren moved to adjourn into executive session to discuss probable litigation per ILCS 5120/2(c)(11), second by Greggain. Roll call-Ayes; R. Bradley, Greggain, Wren and Beach. Nays; none. Absent: T. Bradley and Nelson. Motion carried at 7:50 p.m.
Following executive session, Wren moved to adjourn the meeting, Second by Beach. Roll call-Ayes; R. Bradley, Greggain, Wren and Beach. Nays; none, Absent; T. Bradley and Nelson. Motion carried. The meeting was adjourned at 8:08 p.m.