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Grundy Reporter

Monday, December 23, 2024

Village of Coal City Board met November 21.

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Village of Coal City Board met Nov. 21.

Here is the minutes provided by the Board:

On Tuesday, November 21, 2017, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board at 7 p.m. in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Ross Bradley, and Dan Greggain. Absent; Justin Wren, Tim Bradley and Sarah Beach. Also in attendance was Matt Fritz, village administrator, Police Chief Tom Best, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle.

All present recited the Pledge of Allegiance.

The minutes of the November 8, 2017 meeting were presented. Greggain moved to approve the minutes as presented, second by R. Bradley. Roll call-Ayes; R. Bradley, D, Greggain and Mayor Halliday. Nays; none, Absent; Justin Wren, T. Bradley and S. Beach. Pass; N. Nelson. Motion carried.

The warrant list was presented. Following questions, Nelson moved to approve the warrant list, second by Greggain, Roll call-Ayes; Nelson, R. Bradley, Greggain and Mayor Halliday. Nays; none. Absent; Wren. T. Bradley and Beach. Motion carried.

Resolution 17-16, supporting the local funding necessary for the ITEP (Illinois Transportation Enhancement Program) Grant was presented. Kevin Lindeman from North Central Council of Government and Steve Suggs from Christopher Burke Engineering were present for comments and questions. The grant application has to be submitted by December 1. This resolution is vital to the grant application package, The grant award is expected in spring of 2018. R. Bradley moved to adopt Resolution 17-16 supporting the local funding necessary for ITEP participation, Second by Greggain. Roll call-Ayes; Nelson, R. Bradley, Greggain and Mayor Halliday. Nays; none. Absent; T. Bradley, Wren and Beach. Motion carried,

Resolution 17-17 adopts the calendar of meetings for the 2018 calendar year. Attorney Heinle stated that this would be set for regular Board and Committee meetings which presently have set established days and times, but a meeting can be scheduled or rescheduled when needed or when it is necessary. Greggain moved to adopt Resolution 17-17 adopting the calendar of regular meetings of the Village Board and certain Committees for 2018, second by Nelson, Roll call-Ayes; Nelson, R. Bradley, Greggain and Mayor Halliday. Nays; none. Absent; T. Bradley, Wren and Beach. Motion carried.

Mr. Fritz presented an Agreement regarding the Union Pacific railroad and the Village of Coal City for a sanitary utility to run beneath the UP railroad south of Spring Road. This sanitary utility is necessary to accommodate the Hoffman Transportation development. There is a one-time payment of $3,000 due at the time of execution. A Special railroad liability policy will be obtained by the contractor during the construction. Ryan Hansen explained the installation location. (Trustee Tim Bradley arrived at 7:20 p.m.) Mr. Fritz explained that the agreement has been reviewed by both the Village's liability insurer and the Village Attorney, Nelson moved to authorize Mayor Halliday to enter into a Pipeline Agreement with the Union Pacific Railroad for the sanitary utility that shall be constructed beneath the UP, south of Spring Road, second by Greggain. Roll call Ayes; Nelson, Bradley, Greggain and Bradley. Nays; none. Absent; Wren and Beach. Motion Carried.

Mr. Fritz explained the rates for the Village's annual workers' compensation and liability insurance. The Village of Coal City along with twelve other communities are self insured through the MIC, Illinois Municipal Insurance Cooperative. Mr. Fritz explained the Public Entity Package Program and the substantial savings the Village will benefit from in 2018. Greggain moved to renew the Workers' Compensation Coverage with EMIC liability coverages, as outlined for 2018 totaling $229,239, second by Nelson, Roll call Ayes; Nelson, Bradley, Greggain, and Bradley. Nays; none. Absent; Wren and Beach, Motion carried.

ComEd is sponsoring a high efficiency replacement program for lighting fixtures, The LED fixtures for the street lights along with the lights in Village Hall. Twin Supplies, Ltd. has requested the approval of $13,267.41 for the project. The total amount of the project is $33,805.59. The lights being replaced will be 76% less than the present lights. Twin Supplies, Ltd, is a DCEO approved vendor, they will wait for ComEd's payment prior to billing the Village. Funding for this project will probably be taken from the capital fund according to Mr. Fritz. R. Bradley moved to approve the expenditure of an amount NTE $15,000 to update the Village's Street lights to high efficiency LED fixtures, second by Greggain. Roi! call-Ayes; Nelson, Bradley, Greggain and Bradley. Nays; none. Absent; Wren and Beach. Motion carried.

Mayor Halliday reminded everyone that the Saturday after Thanksgiving, November 25 is designated as Small Business Saturday and promotes shopping locally. He encouraged participation. He also thanked the Village Board, employees and staff for the services to our community.

Trustee Nelson thanked Ryan Hansen and Trustee Wren for all their work on the MFT project.

Clerk Noffsinger said that the new codification pages have arrived and encouraged the Board to bring in their code books for updating.

Attorney Heinle wished everyone a Happy Thanksgiving.

Ryan Hansen reported that the South Broadway resurfacing project still needs the roads Striped and that the crack Sealant project is completed.

Chief Best reported that the new hire officer is still going through various tests and should be available for service the first part of December.

Mr. Fritz discussed the following:

o George Hanson, EDSA Director, has received an IEMA Grant from the purchase and updated the radios. He would like to replace the current ESDA vehicle for a 2010 Chevrolet Tahoe which is $19,200. The grant received is $30,000, allowing adequate financing for the replacement vehicle. Emergency lights and sirens will be required. The Board agreed to the purchase.

o Hoffman Transportation project moves forward with challenging on-going construction issues. Hoffman has posted his letter of credit.

T. Bradley moved to adjourn into executive session to discuss personnel compensation per ILCS 5120/2(c)(1) and probable litigation per LCS 5120/2(c)(11), second by Greggain at 7:40 p.m. Roll call-Ayes; Nelson, Bradley, Greggain and Bradley. Nays; none. Absent; Wren and Beach. Motion carried.

Following executive session, T. Bradley moved to adjourn the meeting, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain and Bradley. Nays; none. Absent; Wren and Beach, Motion carried. The meeting was adjourned at 8:45 p.m.

https://coalcity-il.gov/wp-content/uploads/2016/12/Approved-Minutes-11-21-17.pdf

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