Grundy Reporter

Coal City Village Board met Dec. 13.

Here is the minutes provided by the Board:

At 7:08 p.m. on Wednesday, December 13, 2017, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Ross Bradley, Dan Greggain, Justin Wren, Tim Bradley and Sarah Beach. Also in attendance was attorney Mark Heinle, Matt Fritz, village administrator, Ryan Hansen from Chamin and Associates and Police Chief Tom Best.

All in attendance recited the Pledge of Allegiance.

The minutes of the November 21, 2017 meeting were presented for approval. R. Bradley moved to approve the minutes as written, second by Greggain. Roll cal-Ayes; Nelson, Bradley, Greggain and Bradley. Nays; none. Pass; Wren and Beach, Motion carried.

The warrant list was presented for approval. Nelson moved to approve the Warrant list, Second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

Chief Best introduced the new officer to the force, Casey Roth. He will begin his training at the Police Academy in Springfield, Illinois in January. The Fire & Police Board of Commissioners expressed that Mr. Roth will be an asset to the department. Clerk Noffsinger swore in the candidate and Chief Best announced that Officer Roth's Badge number is 911. The Board welcomed him to the force.

Ordinance 17-36, the Property Tax Levy for 2017 was presented to the Board. The Truth and Taxation Public Hearing was held just prior to tonight's meeting. There was no public comment at the public hearing. Mr. Fritz stated that some of the increase is due to the Police Pension Board increase and the Road & Bridge fund which was not funded previously. Nelson moved to adopt Ordinance 17-36 setting the Village of Coal City Property Tax Levy for 2017 to be collected in 2018, second by R. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

Ordinance 17-37, the 2017 Tax Levy for the SSA #2 (Special Service Area) was presented. SSA #2 is for the ILPCC Development on Reed Road and South Broadway and the amount to be levied is $68,315.16. A Public Hearing on the levy was held prior to tonight's meeting. There was no Public Comment at the Public Hearing. Attorney Heinle informed the Board that the same procedure will happen again next year, only with a larger dollar amount. The Board hopes that the property begins development in the near future. T. Bradley moved to adopt Ordinance 17-37 setting the initial property tax levy for SSA #2 in Coal City, second by Beach. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

Ordinance 17-38, Zoning Code Amendments were presented to the Board. These changes have been initiated by the Coal City Planning and Zoning Board and a Public Hearing was held by that Board prior to tonight's meeting. The ordinance has been reviewed by attorney Heinle and accompanies the Illinois Building Code updates along with several definition clarifications included, Mr. Fritz stated. Greggain moved to adopt Ordinance 17-38 approving Code Amendments within the Village's Zoning Code, second by T. Bradley, Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

Resolution 17-18 was provided to the Board regarding the Village's support of the Illinois Bicentennial Celebration in 2018. Governor Rauner is asking all the municipalities in the State of Illinois to recognize the State's Bicentennial and becoming the 21 State of the Union on December 3, 1818. T. Bradley moved to adopt Resolution 17-18 supporting the illinois Bicentennial Celebrations, second by Wren. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

A pay request in the amount of $186,849.90 to D Construction for the 2017 MFT and Non-MFT project was presented to the Board. This is the first pay request for this project with a 10% retention being held. The striping of South Broadway will be next year (2018) and included in the S. Broadway resurfacing project. Wren moved to approve the first payment to D Construction for this year's annual MFT/Non-MFT Street resurfacing program in the amount of $186,849.90, second by T. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach, Nays; none. Motion carried,

A pay request in the amount of $22,184.00 to D Construction for the water treatment plant updated and improvements was presented to the Board. This is the last and final payment for the project and approved by the Village engineers. R. Bradley moved to approve the last payment to D Construction for the water treatment plant modernization in the amount of $22,184, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

A request to proceed with the necessary engineering services of Chamlin Engineering for the removal of the water tower was presented, Mr. Fritz stated that due to the location of the water tower next to the Village Hall and Police Station, it will have to be removed professionally through the bid process. Chamlin has submitted an estimate for the project of not-to-exceed $5,000 for the pre-bid and bid work with $2,500 to oversee the removal of the tower itself. Greggain moved to approve Chamlin Engineering to provide the necessary engineering services to remove the water tower at Village Hall, second by R. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley, and Beach. Nays; none. Motion carried.

A request to proceed from Chamlin Engineering for the south watermain extension buildout design was submitted. Mr. Fritz explained that the professional engineering services for this project would not exceed $4,500. The project is necessary for new and future development on the south end of the Village near Reed Road. R. Bradley moved to approve the Chamin Engineering request to proceed with the south watermain infrastructure buildout engineering services not-to-exceed $4,500, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

Mr. Fritz announced that the purchase of a backhoe for the maintenance department was discussed at the Water and sewer committee meeting held just prior to tonight's meetings. That committee is making the recommendation that the new equipment be purchased from the Suppliers suggested by Darrel Olson, public works director, of John Deere, JCB or Caterpillar. Projected delivery is April/May 2018 and will be paid between two fiscal years and the total not to exceed $116,000. R. Bradley moved to approve the request to purchase a new backhoe for the Public Works Department for a price not to exceed $116,000, second by Beach. Roil call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried,

Mayor Halliday wished everyone a Merry Christmas and Happy New Year. This is the last scheduled meeting for 2017. He also thanked the Board, employees and staff for all their efforts and assistance during the last year.

Trusteel. Bradley echoed the Mayor's wishes for the holiday and New Year,

Trustee Wren said the South Broadway project is proceeding and is happy to finally move forward with the anticipated plan. DOT has approved the plan.

Trustee Greggain also wished everyone Merry Christmas.

Trustee Nelson said that he would like to conduct a Finance Committee meeting in January to review certain budget line items. Also he expressed sympathy to the family of Elvin Wills, resident and active member of the community that recently passed away.

Attorney Heinle announced upcoming issues to be addressed in January 2018, including:

0 Sexual Harassment Policy 8 Abating the Collection of Property Taxes for the ILPCC Development Bonds

o Adopting the 2015 BC Codes

o Gendell Partners Settlement Agreement Attorney Heinle wished everyone a Merry Christmas.

Chief Best stated:

o New officer, Casey Roth, will begin Police Academy on January 21 in Springfield

o Annual intruder Drills have been completed at the schools

o Training and creative ideas for funding

Mr. Fritz reported on the kick-off meeting for the Broadway Reconstruction Project at the IDOT District 3 office in Ottawa. Presently, DOT will not support any alley upgrades to be included in the Broadway project. He will keep the Board updated on the progress.

T. Bradley moved to adjourn into executive session to discuss personnel compensation per LCS 5120/2(c) (1), second by Wren. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried at 7:55 p.m.

Following the executive session, T. Bradley moved to adjourn the meeting at 8:32 p.m., Second by Wren. Roll call-Ayes; Nelson, Bradley, Greggain, Wren, Bradley and Beach. Nays; none. Motion carried.

https://coalcity-il.gov/wp-content/uploads/2016/12/Approved-Minutes-12-13-17.pdf