Village of Channahon Board Committee of the Whole met January 2.
Village of Channahon Board Committee of the Whole met Jan. 2.
Here is the minutes provided by the Committee:
Village President Missey Moorman Schumacher called the meeting to order at 6:00 p.m. with Trustees Greco, Host, McMillin, Perinar, Scaggs and Slocum present. Village Clerk Kristin Hall was absent.
Also present were Village Administrator Thomas Durkin, Director of Community Development and Information Systems Mike Petrick, Finance Director Heather Wagonblott, Director of Public Works Ed Dolezal, Chief of Police Shane Casey, Village Attorney David Silverman and Deputy Clerk Leti Anselme
VP Moorman Schumacher informed everyone present that anyone who speaks at the meeting shall be deemed to have given his/her consent to the recording of their likeness and speech. This meeting is being recorded.
VP Moorman Schumacher stated that due to the prolonged freeze, the Village wants to remind all Channahon residents of the possibility of frozen water service lines. If, in the past, you have experienced such a freeze or think your lines may be freezing, please run a small amount of Water From An Inside Faucet To Stop Possible Freezing Or Burst Pipes.
An Ordinance Amending the Village of Channahon Code of Ordinances with Respect to Food Trucks – 1st Read Village Administrator Tom Durkin stated that in August of 2017, the Village Board approved the licensing of mobile food vendors, or food trucks, in the Village of Channahon. The approved ordinance spells out specifics regarding the establishment of these mobile food vendors, ensures that these vendors are up-to-date with local health department regulations and that they carry proper insurance regarding their operations. In addition, the ordinance stipulates that proper background checks are performed prior to issuance of a license or registration on each person employed. Fees are also established for the licensing/registration of vehicles depending on their location.
To date, the Village has one mobile food vehicle operating in the community. We have received inquiries from other operators and are expecting an application for a second mobile food vehicle in the near future. As part of our due diligence with the interested party, it was discovered that a few amendments needed to be made regarding the initially approved ordinance.
1. Section 122.02 (D)(2) of the previously approved ordinance currently states that “a
non-refundable fee of $40.00 shall be paid by the company, applicant, or individual for each person for whom a background investigation must be conducted.” Staff proposes to change this wording to state that “a non-refundable fee equal to the amount charged to the Village for State and Federal records check for each person required to be fingerprinted shall be paid at the time of application.” This will allow the Village to recoup costs of background checks in the event the amounts are changed at the state and federal level. 2. Section 112.05 (B)(1)(a) is being amended to include the prohibition of parking a food truck on Tryon Street/Knapp Street/Ford Road, Bluff Road, Thomas Dillon Drive, N.W. Frontage road, S.W. Frontage Road and S.E. Frontage Road. 3. Section 122.07 (C) of the previously approved ordinance states that “a mobile food
vendor shall not conduct business from a stationary location for more that ninety (90) minutes. Staff proposes to add Section 122.07 (E) which states that “a mobile food vendor must move a minimum of one-half (1/2) mile in order to be deemed at a new location for the purposes of (C) above.
Durkin asked that the Board approve this tonight and waive second read.
An Ordinance with Respect to a Sexual Harassment Policy – 1st Read Durkin stated that in November of 2017, the Illinois Legislature passed and the Governor signed into law Public Act 100-0554 which amends the State Officials and Employees Ethics Act, including Section 70-5, which pertains to government entities.
The Act mandates all governmental units adopt, within 60 days after the effective date of November 16, 2017, which is January 15, 2018, an ordinance or resolution establishing a policy prohibiting sexual harassment.
The Village currently has a policy prohibiting sexual harassment in the employee handbook. The Village attorney’s office has reviewed the act in relation to our existing policy and has provided an update of the policy that includes additional language that meets the mandates of the recently approved Act. He is looking for approval and waive of second read.
Community Development & Information Systems
Public Works Department
Proposal for Professional Engineering Service to Perform a Sanitary Sewer Evaluation Survey Director of Public Works Ed Dolezal stated that for several years the Village has monitored flows from the different sanitary sewer collection basins. They have noticed an increase of inflow and infiltration (I/I) during and right after rain events. The Highlands Subdivision and Hunters Crossing have been recognized to have drainage basins as two main sources of the I/I. They believe a sanitary sewer evaluation survey (SSES) is warranted to identify the sources of the I/I. Staff recommends to begin in the Highlands Subdivision as it seems to have more I/I during rain events.
The proposed work involves inspection of approximately 22,980 linear feet of sewer, about 105 manholes, and encompasses approximately 432 homes. The whole project is proposed to be done in two phases. Phase 1, includes flow metering, inspections, data analysis of the existing system, and developing rehabilitation recommendations. Phase 2 includes the implementation of comprehensive public and private system rehabilitation, post rehabilitation flow metering, and documentation of results.
RJN is a civil engineering and field service firm located in Joliet that specializes in inspecting, studying, analyzing, and designing sewer collection systems. They have worked for hundreds of communities and have been in business for forty years.
Staff recommends hiring RJN Group to perform the SSES of the Highlands Subdivision sanitary collection system. This project is included in the current fiscal year budget.
2017 MFT Road Maintenance Project Change Order No. 2 Dolezal stated that the Board awarded this contract to Gallagher Asphalt October 2, 2017. The Board previously approved Change Order No. 1 extending the contract end date from November 10th to November 30th. This work took place simultaneously with the 2017 Road Maintenance Project #2 work.
This change order represents final asbuilt quantities for certain contract items in a net deduct of $31,866.25.
2017 Road Maintenance Project #2 Change Order No. 2 Dolezal stated that the Board awarded this contract to Gallagher Asphalt October 16, 2017. The Board previously approved Change Order No. 1 extending the contract end date from November 10th to November 30th. This work took place simultaneously with the 2017 MFT Road Maintenance Project work.
This change order represents final asbuilt quantities for certain contract items in a net addition of $19.55.
2017 Shoulder Maintenance Program Change Order No. 1 Dolezal stated that the Village has approximately 25.1 centerline miles of minimally improved roads, i.e. roads without curb & gutter and most without sidewalk or storm sewer. This equates to 31.6% of 79.5 total miles. These roads typically use compacted aggregate shoulders to support pavement edges and need regular maintenance. This project included placing and compacting aggregate shoulder for approximately 2.9 centerline miles of road.
The Board awarded this contract to Gallagher Asphalt November 6, 2017. This change order represents final asbuilt quantities for certain contract items in a net additional amount of $165.00. Engineering Contract to provide Design Services for Wastewater Treatment Plant Expansion, Phase 2
Dave Ferro, Channahon resident, stated that he has noticed that at the I-55 and Route 6 interchange, I-55 southbound ramp, he has seen many vehicles turning right on a red light. There is a sign that clearly states no turn on red and wanted to bring this to the Board’s attention, before an accident occurs.
Trustee Scaggs stated that driver’s should be able to turn right on the red, but Dolezal stated that it is not possible with the lane configuration that is at that specific intersection.
VP Moorman Schumacher stated that she was at the stop light and only waited one minute before it turned green. Dolezal stated that he will reach out to IDOT.
Rose Roulo, Channahon resident, came before the Board to discuss an accident that happened in front of her home on Christmas Eve. There was a vehicle that went through their fence and crashed into an electric pole, which then caught on fire. They were left without power and heat.
There was another accident in which a vehicle hit their fence and missed their own vehicle by 10’ and the house by 15’. Ms. Roulo feels that this is a safety issue, a serious safety issue and something needs to be done. She would like some guardrails or the speed limit lowered, since all those houses on Bridge Street are target.
Chief Casey stated that he will be sure to get patrols in the area to monitor the situation. VP Moorman Schumacher asked Chief Casey for a copy of the police report from the incident.
Trustee Slocum asked the thoughts of the Board to place flashing lights indicating dangerous curve up ahead. Or put up a speed sign, since the fees have come down from what they were.
Trustee McMillin would prefer a guardrail instead of flashing lights.
VP Moorman Schumacher stated that executive session will take place after the Board meeting.
The Committee of the Whole was adjourned at 6:28 p.m.