Grundy Reporter

Coal City Village Board of Trustees met July 11.

Here is the minutes provided by the Board:

At 7 p.m. on Wednesday, July 11, 2018, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Neal Nelson, Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Also in attendance was Matt Fritz, village administrator, attorney Mark Heinle and Ryan Hansen from Chamlin Engineering.

All present recited the Pledge of Allegiance.

The minutes of the June 28, 2018 meeting were presented for approval. Spesia moved to approve the minutes as presented, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, and Beach. Nays; none. Pass; T. Bradley. Motion carried.

An amended warrant list was presented for approval. Following discussion, Nelson moved to approve the warrant list as presented, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Kevin Lindeman from NCICG (North Central Illinois Council of Government) gave a presentation regarding the DCEO Grant for housing rehab program. He explained that the grant is for a neighborhood, maximum of $45,000 per single family owner-occupied home. He explained the application process intended for low to moderate income households. Mr. Fritz stated that a survey would be generated to the Village residents to determine if there would be interest in the community. The Village would pledge $10,000 towards the maximum DCEO community project in order to gain points toward fulfilling the obligation of local match. Target areas within the Village will be determined on need. Mr. Lindeman was thanked for the presentation. The Board will consider participating,

A petition for annexation of a parcel of land into the Preliminary Plat for Hoffman Transportation was presented to the Board. Parcel VI, formerly known as the Kodat property, approximately 10 acres in size, is off Berta Road and will be east of the present Hoffman Transportation Development. The property will be annexed in as RS-1 but the developer would like to rezone the property to industrial. Attorney Heinle stated that the public hearing before the Planning and Zoning Board is scheduled for Monday, July 30th for the updated PUD Plat Petition and re-zoning. At a meeting in August the Village Board will be presented with the approval of the Preliminary and Final PUD Plat for Hoffman Transportation; Approve the Annexation Agreement for the Kodat property; Approve the Annexation of the Kodat property; and rezone the property to industrial. There was no action needed at this meeting.

Mr. Fritz explained that this Board had previously approved the expenditure of $80,000 for the sludge removal. Landfill fees were not considered in the bid. In addition, the more sludge removed the better the radium levels become and the IEPA recommends lower radium levels. The additional expense for additional removal of the sludge would be a figure not to exceed $110,000. R. Bradley moved to approve the additional expenditure of funds in an amount not to exceed $110,000 for the removal of sludge, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ryan Hansen stated that the bid letting for the MFT (motor fuel tax) project for FY2019 was held at 10 am. on July 10th in the Village Hall. Three bids were presented with D Construction submitting the lowest bid of $177,501.83. The bid tabulations were submitted to the Board. The engineers estimate for the project was $196,047.23. Greggain moved to instruct the Village Engineer to award the lowest responsible bid to D Construction after completion of the requisite waiting period following the opening of bid submissions in the amount of $177,501.83, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Discussion was held regarding the Intergovernmental Agreement with the Coal City Unit School District #1 to provide an additional School Resource Officer (SRO) for the school district. This will increase the security of two full-time SRO officers. The details of the Intergovernmental Agreement are being worked out through the attorneys and will be presented at the next Village Board meeting.

There are two vacancies on the Planning and Zoning Board. Mayor Halliday recommends the appointment of Jill Breneman and Amanda Burns to 5 years terms on the Board. Amanda Burns was at the meeting and was excited to become part of that Board. T. Bradley moved to appoint Jill Breneman and Amanda Burns to the Planning and Zoning Board, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

T. Bradley reported on the P.U.D. meeting regarding Hoffman Transportation. Concerns were expressed by the Committee and another meeting is scheduled,

D. Spesia thanked Ryan Hansen for moving forward with the MFT project.

Ryan Hansen reported that the water tower demo is scheduled for August. The IEPA has approve the demolition and requirements with the railroad have been met.

T. Bradley moved to adjourn into executive session to discuss acquisition of property per ILCS 5 120/2 (c)(5), second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried at 7:50 p.m.

Following executive session, T. Bradley moved to adjourn the regular meeting, second by Beach. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. The meeting was adjourned at 8:05 p.m.

https://coalcity-il.gov/wp-content/uploads/2017/12/Approved-Meeting-Minutes-07-11-18.pdf