Grundy Reporter

Coal City Village Board of Trustees met Sept. 12.

Here is the minutes provided by the Board:

COAL CITY VILLAGE BOARD MEETING

At 7 p.m. on Wednesday, September 12, 2018, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Ross Bradley, Dan Greggain, David Spesia and Sarah Beach. Absent; Trustee Tim Bradley. Also in attendance was Mark Heinle, village attorney, Ryan Hansen from Chamlin Engineering, Matt Fritz, village administrator and Police Chief Tom Best.

All present recited the pledge of Allegiance.

The minutes of the August 22, 2018 Public Hearing were presented for approval. Beach moved to approve the minutes as written, second by Greggain. Roll call-Ayes; Nelson, Greggain and Beach. Nays; none. Absent; T. Bradley. Pass; R. Bradley and D. Spesia. Motion carried.

The minutes of the August 22, 2018 regular meeting were presented for approval. Greggain moved to approve the minutes as written, second by Beach. Roll call-Ayes; nelson, Greggain and Beach. Nays; none. Absent; T. Bradley. Pass; R. Bradley and D. Spesia. Motion carried.

The warrant list was presented and reviewed by the Board. Following discussion, R. Bradley moved to approve the warrant list, second by Spesia. Roll cail-Ayes; Nelson, R. Bradley, Greggain, Spesia, and Beach. Nays; none. Absent; T. Bradley. Motion carried.

PUBLIC COMMENT

Dan Leiter, 145 Robin Court

Mr. Leiter is a resident of Meadow Estates Subdivision. His inquiry was regarding the detention pond and its ownership, maintenance and access. Trustee Nelson reported that the developer, Mark Scaggs, stated that the pond was turned over to the Village. Mr. Leiter stated that people are trespassing on his property in order to gain access to the pond for fishing and other reasons. Attorney Heinle said that a Homeowners Association (HOA) will be established for that subdivision, but has not been established at this time. Attorney Heinle explained the HOA establishment process. It is recommended that the subdivision homeowners need to speak with Mr. Scaggs and review their purchase documents regarding the HOA. Ryan Hansen and Attorney Heinle determined that a 20 foot public easement exists for access to the pond area across lots 82 and 83, which are owned by Mr. Leiter.

The Coal City Junior Woman's Club (CCJWC) presented a letter of request for the Annual Octoberfest celebration to be held in the Village on Saturday, October 6th. The request includes road closures, use of Village property along with a parade. A meeting is scheduled immediately following tonight's presentation by the CCJWC with the Coal City Police Department and Coal City Public Works Department in order to coordinate and work on the details of the day's events. Three representatives were present from the CCJWC for any questions and comments by the Board. The Board encouraged and thanked the Coal City Junior Woman's Club for this endeavor. Spesia moved to approve the request by the Coal City Junior Woman's Club for the use of the Village property for the Octoberfest celebration, second by Greggain. Roll call-Ayes; Nelson, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried.

Nancy Wynn, representing Hope Helps presented an update regarding Phase II of the sensory playground in Lions Park. Funding for the expansion was set at $144,500 of which $97,900 has already been raised, for the purchase of equipment and materials for the playground. An exhibit was shown of the project. Fundraising events are scheduled to meet the funding total. The Village has agreed to aid with the excavation and draining. A community build is scheduled for April 2019. Phase Ill of the playground is already being discussed. The Board recognized that the new playground is an asset to the community and congratulated the committee for their insight and endeavor.

Steve Sugg from CBBEL engineering along with Doug Gotham, landscape architect, presented an update regarding the South Broadway reconstruction project. Meeting has been held with the Ad Hoc Committee and the Village's Street & Alley Committee regarding the project. Examples of materials and overall appearance were presented to this Board. January 18, 2019 is the bid letting date with IDOT. The start date is projected for mid to late March 2019 and the completion date is scheduled for November 2019. Planting of containers and other vegetation will be installed in May of 2020. Other items discussed included:

• Maintaining traffic flow during construction

• Stage l-infrastructure (storm sewer, utilities, etc)

• Street lighting to Walnut

• Sidewalk to sidewalk construction

• Transplanting of existing trees The Board liked the ideas being presented and thanked the presenters for the update.

Ordinance 18-22, the approval of sales contract and purchase of the property located at 160 S. Broadway was presented to the Board. The acquisition of this property would add an additional parking area to the village. Discussion included:

• 18 spaces for angle parking

• Loss of off-street parking following the South Broadway reconstruction

• Financing the purchase through a bank

• Make an offer of $122,000 for the purchase

Property is located within the TIF District Greggain moved to adopt Ordinance 18-22 approving the execution of an agreement for the purchase of the property known as 160 S. Broadway, second by Beach. Roll call-Ayes; Nelson, Greggain, Spesia and Beach. Nays; R. Bradley. Absent; T. Bradley. Motion carried.

Ordinance 18-23, the approval of the sales contract and purchase of the property located at 622 S. Broadway was presented to the Board. Property owner, Terry Kunes, has agreed to enter into an installment payment contract with the village. Points of discussion included:

• Additional public parking space

• Property already paved and lighted

• Purchase contract details

• Purchase price of $108,000 Spesia moved to adopt Ordinance 18-23 approving the execution of an agreement for the purchase of the property known as 622 S. Broadway, second by Nelson. Roll call-Ayes; Nelson, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried.

Resolution 18-27, approval of the Collective Bargaining Agreement with MAP Chapter 186 was presented to the Board. Mr. Fritz explained that negotiations were held between the Village of Coal City and the Metropolitan Alliance of Police Chapter #186 regarding the union contract for the Coal City Police Department. Mr. Fritz explained the new additions and changes to the Contract:

• Increase in uniform allowance

• Sick leave buy back policy

• Utilization of part-time officers

• 6-year contract

• Pension benefits Mayor Halliday thanked the parties for their hard work with a good contract in the end. Greggain moved to adopt Resolution 18-27 approving the Collective Bargaining Agreement between the Metropolitan Alliance of Police Coal City Police Chapter #186 and the Village of Coal City, second by Spesia. Roll call-Ayes; Nelson, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried.

Ryan Hansen from Chamlin Engineering reported on the recent bid letting for the 5th Avenue Storm Sewer and Watermain Improvements. Mr. Hansen gave a brief overview of the proposed project with Brandt Excavating from Morris, Illinois, submitting the apparent lowest bid of $113,708 for the project. Mr. Fritz stated that funding for this project would come from the Terraco, Diamond and Coal City se to select Brandt Excavating as the lowest responsible bidder for the 5th Avenue Storm Sewer and Watermain Improvements Project, second by Greggain. Roll call-Ayes; Nelson, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried.

Discussion was held regarding increasing the elected officials annual pay. The present salary amounts were established in 1986. Two surveys were presented, one from 2014 and one at today's rates. Those affected by the increase are the officials being elected to office at the 2019 Consolidated Election. Attorney Heinle stated the increase in salaries is time sensitive and should be considered as soon as possible. Following discussion the Board decided to consider the increase at the next Village Board meeting on September 26th

Mayor Halliday announced that it appears the Village would receive $92,000 from the Federal Highway Authority due to the 2015 tornado clean-up efforts. The documentation has been submitted. State Representative Lindsay Parkhurst has offered to possibly obtain funding for the Village which will be used for washrooms in Lions Park. The present washrooms are not ADA compliant. Mayor Halliday reported on the Hoffman Transportation Appreciation event which he attended recently.

Trustee Beach announced that the last Farmers Market would be Saturday, September 15th

Trustee Spesia reported on the "Operation Handshake" event held at the Coal City Area Club on September 8th The event was for the benefit of American Veterans.

Trustee Nelson stated that he had contacted Senator Sue Rezin regarding the traffic and speed limits on Rt. 113. With three schools on Carbon Hill Road the issue is safety.

Clerk Noffsinger reported:

2019 Consolidated Election is April 2nd and announced the positions to be elected; petition packets can be picked-up on Tuesday, September 18th

• The Community Service Award winner will be selected by the Board at the next Village Board meeting on September 26th

A ribbon cutting at the Vintage Emporium will be Wednesday, September 19th at 10 a.m.; all those available are invited to attend.

Attorney Heinle reported on the demolition of 95 E. Oak Street and the foreclosure process that will commence on this property. He invited the Board members to dinner while attending the Illinois Municipal League conference in Chicago. He then explained the 4-year and 2-year unexpired terms for Trustees to be elected in the Consolidated Election.

Ryan Hansen announced that the MFT project is scheduled to start next week. He also invited the Board to the Chamlin dinner on Friday night for those attending the IML Conference in Chicago.

Chief Best reported that the eligibility list should be ready for the next Village Board meeting. A Special Event Application was submitted for the "Only Ghouls Run on Halloween" 5K run on October 28, 2018 from 6-10 p.m. sponsored by the Coal City High School Drama Club.

Mr. Fritz asked that the order sheets for the Octoberfest apparel be turned in as soon as possible. Also, there would be no need for an executive session this evening.

Darrell Olson, Public Works Director, reported on projects for the Village including:

• MFT pre-work being completed

• Vactor now on Phase 9 of the project

• Water service updates

• Jet camera received and being utilized; east side of Broadway completed

Greggain moved to adjourn the meeting, second by Beach. Roll call-Ayes; Nelson, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried and the meeting was adjourned at 8:55 p.m.

https://coalcity-il.gov/wp-content/uploads/2017/12/Approved-Meeting-Minutes-09-12-18.pdf