Grundy Reporter

Village of Diamond Village Board met Oct. 23.

Here is the minutes provided by the board:

Proceedings, transactions and resolution made and order of said record of said Board in the Village of Diamond, IL on the 23rd Day of October 2018.

The scheduled meeting of the Diamond Village Board was held on Tuesday, October 23rd, 2018 at 6:00 p.m. with Mayor Teresa Kernc presiding. Upon roll call Commissioners present were Mark Adair, Denise Brown and Dave Warner. Absent- Jeff Kasher.

Approval of Minutes

MOTION was made by Commissioner Warner, SECOND by Commissioner Brown to approve the 10/09/2018 regular meeting minutes and place on file. Ayes-Brown, Kernc, Warner; Abstain- Adair. Motion Carried.

Approval of Bill List

MOTION was made by Commissioner Adair, SECOND by Commissioner Warner to approve the October 23, 2018 Bill list and place on file. All Ayes; Motion Carried.

Approve September 2018 Treasurer Report

MOTION was made by Commissioner Brown, SECOND by Commissioner Warner to approve the September 2018 Treasurer Report and place on file. All Ayes; Motion Carried.

Public Comment

William Van Arkel commented on the salt content in the village water system. He asked if the percentage of salt could be decreased. Commissioner Warner stated the water follows the EPA mandated regulations however, he will address his concern with the water operator.

New Business

Discuss and Approve Ordinance Authorizing the Execution of a Development for Morris Hospital Diamond location

Mayor Kernc welcomed the representatives from Morris Hospital and the public who was in attendance for the discussion. Mayor Kernc stated prior to the board, a meeting with Morris Hospital was arranged to discuss and work on any issues/concerns for the development. Kernc stated after the McGinty Street road improvements are made, the village will reimburse the Morris Hospital for the east side of the road. Placement of a double row of evergreen trees on the back side of building which will be a natural fence line were presented along with additional information regarding the facility. Kernc distributed the drawings of the facility for the public to view. Village Attorney John Gallo stated there is a site plan and development agreement, which are subject to change. Once all changes are made, the final site plan, lighting plan, architectural design etc. will be reviewed by the Village Engineer, Village Attorney and Planning and Zoning Department for final approval. Gallo described the building and plans. Samples of the outside material and color for the building were presented. Kernc stated she is very happy that a tornado shelter will be built in the center of the building for employee and patients if needed. Kernc described to the public the services which the facility will supply to the community. Kernc stated she is very excited to have the facility come to Diamond. Diamond resident Lynda McKeown, President of the Country Meadows Homeowners Association inquired about the location of a detention pond. Kernc stated Diamond does comply with the Will County Storm Water Rules and Regulations which are very strict, and this project will be in 100% compliance with those requirements. McKeown stated they are very excited to have this facility come to Diamond. Additional concerns were addressed regarding a drainage pipe which is located in the vicinity which is still under investigation. Ground breaking is scheduled for November 14, 2018 and the Morris Hospital anticipates it to be a 10-month construction project. After discussion, MOTION was made by Commissioner Warner, SECOND by Commissioner Adair to Approve the Ordinance Adopting the Development Agreement subject to the revisions of the agreement to accommodate the concerns which were discussed on this day and those revisions are subject to the approval by the Village Mayor, Village Engineer and Village Attorney. All Ayes; Motion Carried.

Tom Fagan of Azavar Government Solutions; Discuss and Approve Agreement

Tom Fagan presented to the board the services Azavar Government Solutions can provide to the Village of Diamond. Village Attorney John Gallo asked if the agreement can be tailored to the needs only requested by the Village of Diamond. Fagan stated he would put Gallo in touch with Azavar’s attorney, so the revisions could be reviewed by Azavar’s attorney. Once the provisions have been agreed upon, the village could proceed with the execution of the agreement. MOTION was made by Commissioner Adair, SECOND by Commissioner Warner to approve Azavar Government Solutions Agreement subject to Village Attorney Gallo’s revisions to the agreement which would be agreed upon by both party’s attorney’s. All Ayes; Motion Carried.

Discuss and Approve Marseilles Sheet Metal Inc. proposal for the purchase of a VFD, for the Makeup Air Unit in the amount of $5,760.00

Village Engineer Mike Perry recommended to pass this item. Further investigation on the design must be completed to locate and assure function of the current unit before proceeding with the proposal. This item was passed.

Discuss Subdivision Ordinance Update

Mayor Kernc stated the Village has streetlights that get damaged due to installation of fences which mostly occur in Diamond Estates and Farmstone subdivisions. When fences are installed, the wires get damaged during the install because they were not placed in conduit and don’t have a specific location where they are buried. This issue causes large expenses to the Village to get the streetlights functional again. Kernc stated the village is slowly building through our residential vacant lots. Kernc stated she would like to have permission for Chamlin and Associates and Teska to work on updating our subdivision ordinance to address the streetlights, have a master control box and other additional updates. Kernc would like to have the new ordinance in place before a new subdivision development comes to Diamond. Consensus was given to allow Chamlin and Teska to proceed with a cost proposal for a subdivision ordinance update.

Old Business

Grundy and Will County Sheriff’s Monthly Update No Report(s)

Discuss and Approve Proposals for a Flow Meter for Well #3; Gasvoda and Associates and MB Controls, LLC

Village Engineer Mike Perry discussed the revised Gasvoda Proposal which was not presented at the October 9, 2018 meeting. Gasvoda’s previous proposal was based on a new install, after which, inspection was completed, and a new proposal was submitted but not presented at the October 9, 2018 meeting. Perry discussed the flow meter and stated this will have consistency with the other installed equipment which is located at the plant. Perry added, Gasvoda has a complete set of staff which can work on the flow meter if the Village has issues, which differs from MB Controls who has one individual who provides service when needed. Commissioner Warner stated, originally the village utilized Gasvoda for numerous reasons, however, Warner was persuaded there was a more viable option available. Warner feels the Village needs to get back to utilizing the original vendor for the plant’s equipment. MOTION was made by Commissioner Warner, SECOND by Commissioner Adair to Rescind the Approval of MB Controls, LLC Proposal for the Rosemount Flow Meter for Well #3 in the amount of $5,695.00 plus shipping. MOTION was made by Commissioner Warner, SECOND by Commissioner Adair to Accept and Approve the Siemens Flow Meter Proposal for Well #3 from Gasvoda and Associates Inc. in the amount of $6,580.00. All Ayes; Motion Carried.

Legal Counsel

No Report

Engineer Updates

Village Engineer Mike Perry stated he will be excited to see the actual usage and flow once the new flow meter is installed. Perry praised Josh Bzdusek with his work at the water and sewer plants. Perry stated he will meet with Vining tomorrow to discuss the McGinty Street water main project before submitting it to the EPA and going out to bid.

Maintenance Updates

Public Works Director Austin Vining stated the drainage pipe at School St. and Skinner St. has been completed. Black dirt will be delivered, and grade work will be completed at the drainage pipe project and the bike path. Concrete pours throughout the Village will be completed this week. The search for a bucket truck continues.

Clerk Updates

Village Clerk Lori Holmes distributed a list of 57 residences who were scheduled for shut off. Holmes contacted those individuals by phone and/or email on the scheduled shut off day. 3 did not have a working phone number therefore, notice was hung at those dwellings. Of those 57 scheduled for shut off, the village had only 1 which required their water service interrupted for non-payment. Kernc commended Holmes on her diligent work on this.

Commissioner Comments Commissioner Kasher Absent

Commissioner Brown

No Report

Commissioner Warner

Commissioner Warner would like to see the weekly reports completed by Operator Josh Bzdusek.

Commissioner Adair

No Report

Mayor Kernc

Mayor Kernc stated the Braidwood Baseball and Softball Association has reached out to the Village to utilize the baseball field for the upcoming spring/summer season. Kernc stated she has instructed Vining to purchase and install the metal strips to the bottom of the backstop fence and plastic tubing on the top to prepare for the 2019 field usage. Kernc presented a support letter which she would like to send regarding the Kankakee River Valley Water Planning Area Alliance and received consensus to approve the mailing on behalf of Diamond.

Adjournment

MOTION was made to adjourn the meeting at 7:11 P.M. by Commissioner Warner, SECOND by Commissioner Brown. All Ayes; Motion Carried.

https://www.villageofdiamond.org/wp-content/uploads/2018/11/10-23-2018.pdf