Grundy County Finance Committee met Jan. 7.
Here is the minutes provided by the committee:
I. Call to Order
Attendee Name | Title | Status |
Millie Dyer | Board Member | Present |
Ann Gill | Board Member | Present |
Eric Rasmusson | Vice Chairman | Present |
Deb Warning | Board Member | Present |
Debra Jo Kinsella | Board Member | Present |
Don Hansen | Board Member | Present |
Lana Phillips | Board Member | Present |
Sandy Pommier | County Board Admin. Asst. | Present |
Chris Balkema | Chairman | Present |
George Gray | Administrator | Present |
Lori Werden | County Treasurer | Present |
Kay Olson | County Clerk | Present |
1. Finance Committee - Regular Meeting - Dec 17, 2018 4:30 PM
RESULT: APPROVED [6 TO 0]
MOVER: Millie Dyer, Board Member
SECONDER: Ann Gill, Board Member
AYES: Dyer, Gill, Rasmusson, Kinsella, Hansen, Phillips
ABSTAIN: Warning
III. Claims
1. Board Member Vouchers - Total
1. Motion to approve the claims in the amount of $3440.00
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Don Hansen, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
2. Claims Listing
RESULT: APPROVED [UNANIMOUS]
MOVER: Lana Phillips, Board Member
SECONDER: Millie Dyer, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
IV. Public Comment
None
V. Budget Reporting
9% through FY19 General Fund Revenues are at 3%, Expenditures 5%.
1. FY19 Budget Tracking
VI. New Business
A. Establish 2020 Budgeting Timeline and Process
Chairman Balkema stated that the FY2020 budgeting process will begin earlier than last year with a more structured timeline. Gill added that she felt a disconnect last year due to less workshops. The committee discussed possibly having department heads present their budgets to their oversight committees, as in the past.
B. Review Process & Personnel Needed to Manage 2019 Budget and 2020 Planning Cycle
A discussion was held regarding financial/budget assistance for the County Administrator.
C. Review Finance Committee Roles and Responsibilities within Updated Grundy County Board Rules of Order & Procedures
George Gray reviewed the amendments to the Finance Committee section of the Grundy County Board Rules of Order & Procedures.
VII. Old Business
A. Review 2018 Audit Process
Gray told the committee that the audit will be presented to the County Board in February.
VIII. Executive Session
1. Motion to enter into executive session at 4:55PM to discuss personnel & litigation matters.
RESULT: APPROVED [UNANIMOUS]
MOVER: Deb Warning, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
2. Motion to return to open session at 5:19 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Millie Dyer, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
IX. Action as a Result of Executive Session
No action was taken.
X. Adjournment
1. Motion to adjourn at 5:20PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Lana Phillips, Board Member
SECONDER: Deb Warning, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
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