Grundy Reporter

Grundy County Education/Personnel/VAC Committee met Feb. 14.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name	Title	Status
Ann Gill	Board Member	Present
Eric Rasmusson	Vice Chairman	Present
Ken Iverson	Board Member	Present
Harold Vota	Board Member	Present
Don Hansen	Board Member	Present
Jim Ryan	Board Member	Present
David Valdivia	Board Member	Present
Sandy Pommier	County Board Admin. Asst.	Present
Chris Balkema	Chairman	Present
George Gray	Administrator	Present
Chris Mehochko	Regional Superintendent of Schools	Present
Lori Werden	Treasurer	Present
Ken Buck	Veterans Assistance Commission Superintendent	Present
Ken Briley	Sheriff	Present
Corri Trotter	Circuit Clerk	Present
Jason Helland	States Attorney	Present
Mary Kucharz	HR Director	Present

II. Public Portion

None

III. Approval of Minutes

1. Education/Personnel/VAC - Regular Meeting - Jan 10, 2019 4:30 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: David Valdivia, Board Member

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

IV. Education

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Eric Rasmusson, Vice Chairman

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Report

V. GCVAC

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: Don Hansen, Board Member

SECONDER: Eric Rasmusson, Vice Chairman

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Report

Ken Buck discussed the possibility of overspending the auto expense line item.

VI. Personnel/Insurance

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Jim Ryan, Board Member

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. HR Report

Mary Kucharz updated the committee on the new hires, separations, open positions and ongoing projects.

C. Review Financial Analyst Plan

i. Updated Job Description

The committee discussed the amended job description and increased salary range. The amendment added the responsibilities for maintaining and facilitating the Grant Accountability and Transparency Act (GATA) for the County. The salary is not budgeted and will be proposed to the Finance Committee.

1. Motion to approve the revised job description

RESULT: APPROVED [UNANIMOUS]

MOVER: Don Hansen, Board Member

SECONDER: Harold Vota, Board Member

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

VII. Budget Reporting

Provided for the committee's review.

1. FY19 Budget Tracking

VIII. New/Old Business

A. Review Personnel Change Form to Ensure Thoroughness and Compliance

1. Personnel Form

The committee agreed to add a total line to the form.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]

MOVER: Eric Rasmusson, Vice Chairman

SECONDER: Jim Ryan, Board Member

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Grundy County Board Rules of Order & Procedure

1. ED/Personnel/VAC

C. Discuss Vacation and Sick Policies and Payouts

A discussion was held regarding the policies included in the union contracts and the County personnel manual and how these policies are followed. A new policy will be written to clarify procedures and transparency; to be presented at the next meeting.

1. GC Personnel Manual Policy

2. Clarify employee benefits when moving from a position covered under collective bargaining to a position not covered

D. Job Description - Maintenance Department Part-time Custodian Position

1. Job Description - Maintenance Dept. PT Position

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: Eric Rasmusson, Vice Chairman

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

IX. Executive Session

None

X. Action Taken as a Result of Executive Session

XI. Adjournment

1. Motion to adjourn at 5:30 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Jim Ryan, Board Member

AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

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