Grundy County Finance Committee met Feb. 11.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status |
| Millie Dyer | Board Member | Present |
| Ann Gill | Board Member | Present |
| Eric Rasmusson | Vice Chairman | Present |
| Deb Warning | Board Member | Present |
| Debra Jo Kinsella | Board Member | Present |
| Don Hansen | Board Member | Present |
| Lana Phillips | Board Member | Present |
| Sandy Pommier | County Board Admin. Asst. | Present |
| Chris Balkema | Chairman | Present |
| George Gray | Administrator | Present |
| Perry Rudman | Asst. State's Attorney | Present |
| Kay Olson | County Clerk | Present |
| Lori Werden | Treasurer | Present |
| Ken Briley | Sheriff | Present |
| Gary Dobbs | Public Defender | Present |
| Art Ashcraft | Maintenance | Present |
| Mary Kucharz | HR Director | Present |
| Lance Peterson | Judge | Present |
1. Finance Committee - Regular Meeting - Jan 7, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Deb Warning, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
III. Claims
1. Board Member Vouchers - Total
1. Motion to aprove the claims in the amount of $2640.00
RESULT: APPROVED [UNANIMOUS]
MOVER: Lana Phillips, Board Member
SECONDER: Millie Dyer, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
2. Claims Listing
RESULT: APPROVED [UNANIMOUS]
MOVER: Lana Phillips, Board Member
SECONDER: Don Hansen, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
IV. Public Comment
None
V. FY18 Audit Presentation
Tawnya Mack presented the Annual Financial Report dated November 30, 2018 which reflected an increase of $1,051,818 in the General Fund balance. In addition to the formal audit which listed one significant deficiency, Mack also reviewed the separate internal comment letter. The audit will be presented to the County Board at their February 12th meeting.
1. FY18 Audit
VI. Budget Reporting
At 18.9% through FY19, the General Fund revenues are at 10%, expenditures 13%.
1. FY19 Budget Tracking
VII. New Business
A. Presentation of FY18 GASB 75 Actuarial Valuation Report
Gray stated that this matter will be discussed at the next meeting.
B. Courthouse Improvement Projects
Chairman Balkema requested that Sheriff Briley update the 2019 list and bring back to the committee for further discussion.
1. Courthouse Improvement Project List
C. Moving the Grundy County Treatment Alternative Court Administrator from a contract position to a part-time position
Judge Lance Peterson attended the meeting to discuss the part-time contractual position. The person filling the position is currently a part-time County employee. A discussion was held regarding whether an employee can also be contractual. No action was taken and will be on the next agenda for further discussion.
D. Public Defender Part-Time Secretary Pay Rate
1. PD Letter - PT Sec. Pay
2. Motion to approve the hourly rate of the part-time Public Defender Assistant position at $11.00 per hour to be paid from Contingency.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ann Gill, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
E. 2019 Budget Plan vs. Actual YTD Results
VIII. Old Business
A. 2020 Budget Planning Timeline
1. FY2020 Budget Cycle
B. Vision 2020 Goals
1. Vision 2020 Goals
C. Payroll 6 Sigma Project Update
The committee discussed the relocation of payroll responsibilities from the Treasurer's Department to become compliant with State Statute. Payroll options are still being considered including the HR Department, which was included in the FY19 budget and getting outside vendor quotes.
D. Review Finance Analyst Plan
The job description will be updated to include the responsibility of the Grant Accountability and Transparency Act (GATA) reporting.
IX. Grundy County Board Rules of Order & Procedure - Finance
1. GCB Rules of Order & Procedure - Finance
X. Executive Session
1. Motion to enter into executive session at 6:20 PM to discuss personnel litigation
RESULT: APPROVED [UNANIMOUS]
MOVER: Ann Gill, Board Member
SECONDER: Millie Dyer, Board Member
AYES: Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips
2. Motion to return to open session at 6:55 PM
Rasmusson left the meeting during executive session (6:50PM)
RESULT: APPROVED [6 TO 0]
MOVER: Ann Gill, Board Member
SECONDER: Lana Phillips, Board Member
AYES: Dyer, Gill, Warning, Kinsella, Hansen, Phillips
AWAY: Rasmusson
XI. Action as a Result of Executive Session
None
XII. Adjournment
1. Motion to adjourn at 6:56 PM
RESULT: APPROVED [6 TO 0]
MOVER: Ann Gill, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Dyer, Gill, Warning, Kinsella, Hansen, Phillips
AWAY: Rasmusson
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