Grundy Reporter

Grundy Reporter

Friday, November 15, 2019

Grundy County Education/Personnel/VAC met February 14

By Corazon L. Gonzales | Mar 8, 2019

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Grundy County Education/Personnel/VAC met February 14.

Here is the minutes as provided by the committee:

I. Call to Order


Attendee Name          Title              Status   Arrived

Ann Gill              Board Member    Present

Eric Rasmusson   Vice Chairman  Present

Ken Iverson                Board Member         Present

Harold Vota                Board Member         Present

Don Hansen               Board Member         Present

Jim Ryan                    Board Member         Present

David Valdivia            Board Member          Present

Sandy Pommier  County Board Admin. Asst.     Present

Chris Balkema              Chairman               Present

George Gray              Administrator            Present

Chris Mehochko   Regional Superintendent of Schools      Present

Lori Werden                  Treasurer               Present

Ken Buck       Veterans Assistance Commission Superintendent   Present

Ken Briley                       Sheriff                  Present

Corri Trotter               Circuit Clerk              Present

Jason Helland          States Attorney           Present

Mary Kucharz            HR Director               Present

II. Public Portion

None

III. Approval of Minutes

1. Education/Personnel/VAC - Regular Meeting - Jan 10, 2019 4:30 PM

     RESULT:         APPROVED [UNANIMOUS]

     MOVER:         Jim Ryan, Board Member

     SECONDER:  David Valdivia, Board Member

     AYES:              Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

IV. Education

A. Claims

     1. Motion to approve the claims as submitted.

          RESULT:         APPROVED [UNANIMOUS]

          MOVER:          Harold Vota, Board Member

          SECONDER:  Eric Rasmusson, Vice Chairman

           AYES:            Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Report

V. GCVAC

A. Claims

     1. Motion to approve the claims as submitted.

           RESULT:        APPROVED [UNANIMOUS]

           MOVER:        Don Hansen, Board Member

           SECONDER: Eric Rasmusson, Vice Chairman

           AYES:            Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Report

Ken Buck discussed the possibility of overspending the auto expense line item.

VI. Personnel/Insurance

A. Claims

     1. Motion to approve the claims as submitted.

           RESULT:         APPROVED [UNANIMOUS]

           MOVER:         Harold Vota, Board Member

           SECONDER: Jim Ryan, Board Member

           AYES:             Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. HR Report

Mary Kucharz updated the committee on the new hires, separations, open positions and ongoing projects.

C. Review Financial Analyst Plan

     i. Updated Job Description

          The committee discussed the amended job description and increased salary range. The amendment added the responsibilities for maintaining and facilitating the Grant Accountability and Transparency Act (GATA) for the County. The salary is not budgeted and will be proposed to the Finance Committee.

        1. Motion to approve the revised job description

             RESULT:        APPROVED [UNANIMOUS]

             MOVER:        Don Hansen, Board Member

             SECONDER: Harold Vota, Board Member

             AYES:            Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

VII. Budget Reporting

Provided for the committee's review.

1. FY19 Budget Tracking

VIII. New/Old Business

A. Review Personnel Change Form to Ensure Thoroughness and Compliance

     1. Personnel Form

     The committee agreed to add a total line to the form.

          RESULT:        ADOPTED AS AMENDED [UNANIMOUS]

          MOVER:        Eric Rasmusson, Vice Chairman

          SECONDER: Jim Ryan, Board Member

          AYES:            Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

B. Grundy County Board Rules of Order & Procedure

     1. ED/Personnel/VAC

C. Discuss Vacation and Sick Policies and Payouts

A discussion was held regarding the policies included in the union contracts and the County personnel manual and how these policies are followed. A new policy will be written to clarify procedures and transparency; to be presented at the next meeting.

     1. GC Personnel Manual Policy

     2. Clarify employee benefits when moving from a position covered under collective bargaining to a position not covered

D. Job Description - Maintenance Department Part-time Custodian Position

     1. Job Description - Maintenance Dept. PT Position

          RESULT:         APPROVED [UNANIMOUS]

          MOVER:         Jim Ryan, Board Member

          SECONDER: Eric Rasmusson, Vice Chairman

        AYES:              Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

IX. Executive Session

None

X. Action Taken as a Result of Executive Session

XI. Adjournment

1. Motion to adjourn at 5:30 PM

      RESULT:         APPROVED [UNANIMOUS]

      MOVER:         Harold Vota, Board Member

      SECONDER:  Jim Ryan, Board Member

      AYES:            Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

http://grundycountyil.iqm2.com/Citizens/FileView.aspx?Type=12&ID=2453

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