Grundy County Education/Personnel/VAC Committee met Feb. 14.
Here is the minutes provided by the committee:
I. Call to Order
Attendee Name | Title | Status |
Ann Gill | Board Member | Present |
Eric Rasmusson | Vice Chairman | Present |
Ken Iverson | Board Member | Present |
Harold Vota | Board Member | Present |
Don Hansen | Board Member | Present |
Jim Ryan | Board Member | Present |
David Valdivia | Board Member | Present |
Sandy Pommier | County Board Admin. Asst. | Present |
Chris Balkema | Chairman | Present |
George Gray | Administrator | Present |
Chris Mehochko | Regional Superintendent of Schools | Present |
Lori Werden | Treasurer | Present |
Ken Buck | Veterans Assistance Commission Superintendent | Present |
Ken Briley | Sheriff | Present |
Corri Trotter | Circuit Clerk | Present |
Jason Helland | States Attorney | Present |
Mary Kucharz | HR Director | Present |
None
III. Approval of Minutes
1. Education/Personnel/VAC - Regular Meeting - Jan 10, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: David Valdivia, Board Member
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
IV. Education
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
B. Report
V. GCVAC
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: Don Hansen, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
B. Report
Ken Buck discussed the possibility of overspending the auto expense line item.
VI. Personnel/Insurance
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
B. HR Report
Mary Kucharz updated the committee on the new hires, separations, open positions and ongoing projects.
C. Review Financial Analyst Plan
i. Updated Job Description
The committee discussed the amended job description and increased salary range. The amendment added the responsibilities for maintaining and facilitating the Grant Accountability and Transparency Act (GATA) for the County. The salary is not budgeted and will be proposed to the Finance Committee.
1. Motion to approve the revised job description
RESULT: APPROVED [UNANIMOUS]
MOVER: Don Hansen, Board Member
SECONDER: Harold Vota, Board Member
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
VII. Budget Reporting
Provided for the committee's review.
1. FY19 Budget Tracking
VIII. New/Old Business
A. Review Personnel Change Form to Ensure Thoroughness and Compliance
1. Personnel Form
The committee agreed to add a total line to the form.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Eric Rasmusson, Vice Chairman
SECONDER: Jim Ryan, Board Member
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
B. Grundy County Board Rules of Order & Procedure
1. ED/Personnel/VAC
C. Discuss Vacation and Sick Policies and Payouts
A discussion was held regarding the policies included in the union contracts and the County personnel manual and how these policies are followed. A new policy will be written to clarify procedures and transparency; to be presented at the next meeting.
1. GC Personnel Manual Policy
2. Clarify employee benefits when moving from a position covered under collective bargaining to a position not covered
D. Job Description - Maintenance Department Part-time Custodian Position
1. Job Description - Maintenance Dept. PT Position
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
IX. Executive Session
None
X. Action Taken as a Result of Executive Session
XI. Adjournment
1. Motion to adjourn at 5:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Gill, Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
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