Grundy County Animal Control/Highway/Transit Committee met Feb. 21.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status |
| Eric Rasmusson | Vice Chairman | Present |
| Harold Vota | Board Member | Present |
| Doug Boresi | Board Member | Present |
| Debra Jo Kinsella | Board Member | Present |
| Don Hansen | Board Member | Present |
| Jim Ryan | Board Member | Absent |
| Greg Ridenour | Board Member | Present |
Eric Gibson County Engineer
Sue Gale Animal Control Director
Sherey Zerbian Transit Director
George Gray Grundy County Administrator
Jason Helland Grundy County State's Attorney
II. Public Comment
Jason Helland gave an update on document and vehicle storage in the County
III. Approval of Minutes
1. Animal Control/Highway/Transit Committee - Regular Meeting - Jan 17, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
IV. Animal Control Claims
1. Animal Control Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Doug Boresi, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
V. Animal Control Update
1. Animal Control Update
Sue Gale gave an update on micro chipping animals and also the Shred X truck for document disposal taking place on March 6th.
Sue gave updates on vehicle maintenance and facility updates in particular a used Dodge Van that has needed costly repairs. The van will need $500 in transmission line repairs.
Debra Jo Kinsella made a motion to approve $500 dollar repair with the recommendation to work towards vehicle repair and replacement schedule.
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
VI. Transit Claims
1. Transit Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Boresi, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
VII. Acceptance of the Special Warranty regarding fair and equitable arrangements to protect the interests of employees FY 19
1. Acceptance Special Warranty FY19
Sherey informed the committee that this document is necessary for yearly grant application.
RESULT: REFERRED TO COMMITTEE [5 TO 0] Next: 3/12/2019 6:00 PM
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Rasmusson, Vota, Kinsella, Hansen, Ridenour
ABSENT: Ryan
RECUSED: Boresi
VIII. Acceptance of the Special Warranty regarding fair and equitable arrangements to protect the interests of employees FY 20
1. Acceptance Special Warranty FY20
Sherey informed the committee that this document is necessary for yearly grant application.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 3/12/2019 6:00 PM
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
IX. Resolution to allow Grundy County to submit an application for the FY 20 Downstate Operating Assistance Grant
1. Resolution Submit Application for FY20
Sherey informed the committee that this document is necessary for yearly grant application.
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 3/12/2019 6:00 PM
MOVER: Eric Rasmusson, Vice Chairman
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
X. Ordinance to allow for the provision of Public Transportation in Grundy County - for the FY 20 Downstate Operating Assitance grant application
1. Ordinance Operating Assitance FY20
Sherey informed the committee that this document is necessary for yearly grant application.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 3/12/2019 6:00 PM
MOVER: Eric Rasmusson, Vice Chairman
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
XI. New Business Transit
Sherey informed the committee that Transit has been working completion of transit grants
XII. Old Business Transit
None
XIII. Highway Claims
1. Highway Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
XIV. Fuel Usage and Overtime
1. Fuel
Eric informed the committee that fuel usage is close to last year only about $2,000 more than last year.
2. Overtime
Eric informed the committee that overtime is at 72% of the yearly budget and that salt usage has been more than expected due to the weather.
XV. Kinsman Road Culvert Update
Eric updated the committee on the Kinsman Road Railroad culvert.
The BNSF railroad will install a new culvert pipe within their ROW next to the existing pipe.
The county has 2 options to continue flow through the culvert the first is to connect to the pipe and own the culvert under the tracks or open ditch to the culvert on both ends and stay clear of maintenance responsibilities.
Motion to move to open ditch made by Rasmussen.
1. Motion to Open Ditch on Both ends of Railroad Culvert
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Eric Rasmusson, Vice Chairman
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
XVI. Pine Bluff Curve Update
1. Pine Bluff Map
2. Pine Bluff Update
Eric updated the committee on the status of Pine Bluff Curve Flattening project.
Chamlin has been awarded a preliminary agreement to access the complexity of the phase 1 process. A meeting was held with IDOT and FHWA regarding the projects intent and the correspondence with IDNR for land acquisition.
The original cost estimate may be low due to the complexity of phase 1 engineering and the grant may need to be resubmitted to request more funds.
XVII. Ridge Road Update
A. Review of Ridge Road cost estimates and funding break down
1. Ridge Road Est. Cost
Eric gave a update on the cost estimate of Ridge Road.
At this time the project is $1.1 million over budget. Eric explained this is due to higher than expected engineering costs, and a flip in the dollar amount of constructing the viaduct and the roadway. The flip affects the reimbursement from the ICC and grade crossing protection funds.
Eric explained that there are 3 options for the project. Submit viaduct only, submit and see what the bid comes in at, or do not post the project.
This is a discussion only topic no decision is needed at this time.
B. Review Illinois Commerce Commission Orders pertaining to Ridge Road
1. Commission Orders Ridge Rd
2. Commission Orders Ridge Rd
Eric gave an update on the Orders written by the Illinois Commerce Commission in regards to railroad related work on Ridge Road.
The ICC gave approval for the project and awarded the grade crossing protection funds for Viaduct related reimbursement and crossing related reimbursement.
The county and the railroads must work together for plan approval and completion of the agreements.
C. Review CSX Transportation Construction Agreement for Ridge Road
1. Construction Agreement Ridge Road
Eric informed the committee of the Construction Agreement with CSX.
The agreement is typical for the type of project. Nothing alarming is in the agreement and it spells out that CSX will have no costs associated with the project.
D. Approval to amend CSX Preliminary Engineering Agreement and provide advanced payment in the amount of $19,250
1. Amend CSX Agreement $19,250
Eric informed the committee that the CSX preliminary agreement cost has been exceeded due to design changes due to traffic signal upgrades. The additional amount of $19,250 is necessary to complete the work.
2. Motion to Approve additional fee of $19,250 for preliminary engineering
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
E. Review Wisconsin Central Ltd. Construction and Maintenance Agreement for Ridge Road
1. Wisconsin Central Maintenance Agreement
Eric updated the committee on the construction and maintenance agreement with WCL Railroad. The railroad will continue to own and maintain the existing structure and the county will take ownership and maintenance of the new structure. There is also a issue with ownership of non special waste on the site. Eric will continue to work with the railroad on completion of the agreement.
XVIII.New Business Highway
Eric informed the committee that GATA reporting will be taking place in the new future for all grant funds and also the MFT funds.
XIX. Old Business Highway
Eric brought an old culvert policy to the committee's attention. The existing culvert policy puts the cost of the culvert and installation on the homeowner if the entrance is for a home but only puts a $100 fee and cost of culvert on a farmer if the entrance is for a farm field. Eric explained that best case scenario a culvert installation costs the department $1700.
Eric will talk to other counties to consider altering the existing policy and will work with Perry Rudman to draft an ordinance for next meeting.
XX. Budget Reporting
1. FY19 Budget Tracking
George Gray updated the committee on this years budget tracking. At this time we are 21% through the budget year and are 72% though overtime.
XXI. Executive Session
No session taken
XXII. Action Taken on Recommendation from Executive Session
None
XXIII.Adjournment
1. Motion to Adjourn
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ridenour
ABSENT: Ryan
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