Grundy County Animal Control/Highway/Transit Committee met March 21.
Here is the minutes provided by the committee:
I. Call to Order
Meeting Called to order by Don Hansen 4:33pm
| Attendee Name | Title | Status |
| Eric Rasmusson | Vice Chairman | Present |
| Harold Vota | Board Member | Present |
| Doug Boresi | Board Member | Absent |
| Debra Jo Kinsella | Board Member | Present |
| Don Hansen | Board Member | Present |
| Jim Ryan | Board Member | Present |
| Greg Ridenour | Board Member | Present |
Eric Gibson Grundy County Highway Engineer
Perry Rudman Grundy County State's Attorney
Sue Gale Grundy County Animal Control Director
George Gray Grundy County Administrator
Sherey Zerbian Grundy County Transit Director
Casey McCullom Chamlin
Chris Balkema Grundy County Board Chairman Phone In
II. Public Comment
Eric Gibson was questioned if the Highway Department has a plan to sign detour routes for the I-80 bridge over I&M Canal near Joliet.
This action will be IDOT responsibility with Grundy County reviewing requested routes on county roads.
III. Approval of Minutes
1. Animal Control/Highway/Transit Committee - Regular Meeting - Feb 21, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
IV. Animal Control Claims
1. Motion To Approve Claims
Sue Gale informed the committee that the only thing out of the ordinary is a purchase for a scanner to allow for email fax services.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
V. Animal Control Update
Sue informed the committee of the micro chipping clinic and it went well.
A shred x event was held to dispose of non necessary documents.
Sue informed the committee that animal control training will be taking place.
Chris Balkema requested an update on animals in and out of animal control.
VI. Transit Claims
1. Motion to Approve Transit Claims
Sherey informed the committee of the tow bill for Richy Bro's shown on the claims was to tow the buses being disposed of to Richy Bro's for auction.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
VII. Update on Bus Disposal
Sherey informed the committee that non running buses are going to auction.
VIII. Request for Proposal for On-Board Surveilance System
Sherey updated the committee on the process Transit is working through to install surveillance on all transit buses. She is currently working with Chris Kindlespire to work on the RFP, choice of views to be utilized, and procurement of grant funds.
Sherey informed the committee of the use of GPS tracking on all of the buses and real time tracking.
It was suggested that the surveillance system show date and time.
IX. New Business Transit
Sherey informed the committee of Rural Transit Assistance Center Conference she and her assistant attended. It was shared at the conference that a new hands free law will be taking effect soon increasing penalty. Currently transit drivers use push to talk that are non compliant. Sherey is working on other alternatives.
X. Old Business Transit
Chris Balkema thanked Sherey for the update and information on the $500,000 grant for a bus storage facility.
Don Hansen congratulated Sherey on a job well done on the radio.
XI. Highway Claims
1. Highway Claims
Eric informed the committee that the only out of the ordinary was an ejector pump that failed. Eric updated the committee on truck maintenance costs from the winter season.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
XII. Fuel Usage and Overtime
Eric gave an update on fuel usage and overtime. Overtime should begin to normalize as the winter season comes to an end.
Salt usage has been more this year than previous but we still have salt on hand. The highway department will be in a position to treat salt as it is delivered this year.
1. Overtime
XIII. Ridge Road Update
Eric informed the committee on the status of the completion of the agreements with the rail roads. At this time the plan review and agreements are in the rail road's court.
Still on track to make June letting.
A. Review of Ridge Road Cost Estimates
Eric updated the committee on the final estimated costs for Ridge Road. The county is no longer receiving the reimbursement for phase 1 and phase 2 engineering from the ICC. The new total out of pocket for local only funds has increased $425,000.
XIV. Approval to re-obligate North Brisbin Road and Ridge Road from McEvilly South savings to Ridge Road from McEvilly to Minooka Road
1. Motion to reobigate Brisbin Road Funding to Ridge Road
Eric explained that the money shown in the five year plan for Brisbin Road savings can be utilized to close the gap on the local only amount the county needs to fund Ridge Road.
This would place the next 3 years of Brisbin savings into the Ridge Road project. Eric explained that the re-appropriation will not take away or stop another project.
RESULT: APPROVED [5 TO 0]
MOVER: Jim Ryan, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ryan, Ridenour
ABSTAIN: Kinsella
ABSENT: Boresi
XV. IGA For The Funding of The Repair of Structure 050-3068 Carrying TR 4 (E. 30th Road/North LaSalle Road) Over a Tributary to Nettle Creek Near Seneca, Illinois
Eric explained that state statute requires costs for bridge work on county lines be split between the counties.
Eric explained that the IGA has been reviewed by both county state's attorneys and that the funds are available to complete the work. Perry Rudman will complete a resolution to be attached to the resolution to go to full board.
1. Motion to Advance IGA to the Full Board
RESULT: APPROVED [5 TO 0]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
RECUSED: Vota
XVI. Agreement to Approve Golf Cart Crossing on Saratoga Road at Nettle Creek Drive
Casey McCullom with Chamlin and Associates representing Morris Country Club gave an update on the recent purchase of Nettle Creek Country Club by Morris Country Club. It has been requested to install a golf cart crossing to connect the two clubs for golf cart users. The design has been completed to meet MUTCD Standards and has been reviewed by Grundy County. The county will have no funds in this project now or in the future. An agreement has been drafted and reviewed by all parties. Casey requested approval of the agreement.
1. Motion to Allow County Engineer to sign Agreement for the Golf Cart
RESULT: APPROVED [UNANIMOUS]
MOVER: Eric Rasmusson, Vice Chairman
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
XVII. New Business Highway
Eric informed the committee of interviews that are set for both the technician position and the engineer position at the highway department.
A. Bridge Rating Chart
Eric provided a color coded chart rating the county bridges with a break out of estimated costs to replace the critical bridges shown on the list. Two of the bridges on the critical list are being constructed this season and two more are planned to be addressed in the 5 year plan.
Eric updated the committee on the status of the Dresden Road Bridge. The county is awaiting an update from Exelon.
Eric provided a list of road projects that will be suggested on the five year plan and explained the process that will be used is anticipated to be Full Depth Reclamation.
Eric gave an update on the project on Dupont Road through Orica. It will not be constructed and the cost is anticipated to be higher.
XVIII.Old Business Highway
A. Pine Bluff Road Update
Eric informed the committee that the Pine Bluff Road project is still in the Environmental Survey Request stages.
B. Kinsman Road Culvert Update
Eric informed the committee that the initial plan to push the culvert under the railroad track very close to the original location was not possible due to severe utility conflicts. The pipe was installed further West and will require storm sewer work to complete. This will cause the county to take ownership of the culvert.
XIX. Budget Reporting
1. FY19 Budget Tracking
George Gray gave an update on the budget.
We are about 30% through the budget year. Due to the severity of the winter we are high on fuel, overtime, and truck maintenanc.
XX. Executive Session
None
XXI. Action Taken on Recommendation from Executive Session
N/A
XXII. Adjournment
1. Motion to Adjourn
Adjourned at 6:16pm
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Eric Rasmusson, Vice Chairman
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
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