Grundy County Education/Personnel/VAC Committee met April 11.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status |
| Ann Gill | Board Member | Present |
| Eric Rasmusson | Board Member | Absent |
| Ken Iverson | Board Member | Absent |
| Harold Vota | Board Member | Present |
| Don Hansen | Vice Chairman | Absent |
| Jim Ryan | Board Member | Present |
| David Valdivia | Board Member | Present |
| Sandy Pommier | County Board Admin. Asst. | Present |
| Chris Balkema | Chairman | Present |
| George Gray | County Board Administrator | Present |
| Lana Phillips | Board Member | Present |
| John Callahan | Coroner | Present |
| Chris Mehochko | Regional Superintendent | Present |
| Mary Kucharz | HR Director | Present |
None
III. Approval of Minutes
1. Education/Personnel/VAC - Regular Meeting - Mar 14, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: David Valdivia, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
IV. Education
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Valdivia, Board Member
SECONDER: Harold Vota, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
B. Report
1. Budget Report
V. GCVAC
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: David Valdivia, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
B. Report
1. GCVAC Superintendent's Report
VI. Personnel/Insurance
A. Claims
1. Motion to approve the claims as submitted.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Valdivia, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
B. HR Report
Mary Kucharz updated the committee on new hires, separations, open positions and ongoing projects. She stated that her new full-time Assistant is starting on Monday.
VII. New/Old Business
Coroner John Callahan attended the meeting to discuss the upcoming retirement of his Administrative Deputy and those job responsibilities being absorbed by staff, including filling the Deputy Chief position. The union position will be placed into a dormant state, therefore the funds budgeted will be used towards the salary of the Deputy Chief. The additional funds needed will be presented to the Finance Committee. Callahan told the committee that he has used $52,000 from his restricted fund for expenditures that could have been paid from the General Fund. The job description will be brought back to the Personnel Committee at their May meeting.
A. Update Vision 2020 Goals
Ann Gill discussed the updates for the Personnel Vision 2020 Goals.
1. Vision 2020 Goals
B. Proposed Part-Time Payroll Clerk Job Description
1. Payroll Clerk Job Description
Lana Phillips expressed her reservations with the payroll duties being removed from the Treasurer's office and questioned why the FY19 salary for the new HR payroll clerk wouldn't come out of the Treasurer's budget vs Contingencies. Chairman Balkema explained that the responsibilities of the Treasurer's office staff will be redistributed so that the office can run efficiently.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 5/14/2019 6:00 PM
MOVER: Jim Ryan, Board Member
SECONDER: David Valdivia, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
C. Employee Handbook Updates
Kucharz told the committee that there were a few items in the Employee Handbook that needed review and amending. The committee discussed one of the items being vacation time earned based on years of service. The handbook will be amended to mirror the MAP Civilian union contract regarding the accrual of vacation and will be retroactive to when the contract was approved. Action and further discussion of the other items will be done at the next meeting scheduled for May 16, 2019.
VIII. Budget Reporting
34% through FY19, all budgets on track.
1. FY19 Budget Tracking
IX. Executive Session
None
X. Action Taken as a Result of Executive Session
XI. Adjournment
1. Motion to adjourn at 5:07PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Gill, Vota, Ryan, Valdivia
ABSENT: Rasmusson, Iverson, Hansen
http://grundycountyil.iqm2.com/Citizens/FileView.aspx?Type=12&ID=2473
Alerts Sign-up