Grundy County Animal Control/Highway/Transit Committee met April 18.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status |
| Eric Rasmusson | Board Member | Present |
| Harold Vota | Board Member | Present |
| Doug Boresi | Board Member | Absent |
| Debra Jo Kinsella | Board Member | Absent |
| Don Hansen | Vice Chairman | Present |
| Jim Ryan | Board Member | Absent |
| Greg Ridenour | Board Member | Present |
George Gray Grundy County Administrator
Sherey Zerbian Grundy County Transit Director
Sue Gale Grundy Grundy County Animal Control Director
Eric Gibson Grundy County Engineer
II. Public Comment
None
III. Approval of Minutes
1. Animal Control/Highway/Transit Committee - Regular Meeting - Mar 21, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
IV. Animal Control
A. Animal Control Update Report
1. Animal Control Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
2. Animal Control Report
Sue updated the committee on microchipping clinics taking place at animal control. They have been a success. Sue informed the committee that Facebook has been a great outreach tool. Sue mentioned that animal control staff is being trained to recognize child abuse issues they may encounter.
V. New Business Animal Control
1. Animal Control Case Report
Sue gave an update to the committee on animal activity at animal control.
2. Animal Control Monthly Case
3. Exotic Animal
Sue explained that a Coatimundi was turned into animal control this month. This animal is not native to this area and had escaped its owner. Grundy County has an ordinance against owning exotic animals and the animal was release to Kankakee County Animal Control.
VI. Old Business Animal Control
None
VII. Transit Claims
1. Transit Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
VIII. NewBusinessTransit
A. Discuss Village of Diamon Contribution
Sherey explained to the committee that local match funds are necessary to match grant money. This money is raised mainly through donations and fare received. The Village of Diamond has recognized the need for the transit system and has obligated $1000 annually to the program.
B. New Vehicle Update
Sherey informed the committee that a newer used mini van equipped with a wheel chair ramp is available to the transit system. The van only has 58k miles and has been maintained and will be at no cost to the county. It was asked if we have to lose a vehicle to gain one. Sherey stated that losing a vehicle to maintain a certain number of vehicles is not a requirement.
C. Update on Staff Meetings
Sherey discussed the transit system holding routine staff meetings to build relationships with the workers and discuss issues everyone may have and don't necessarily have the time to bring up. Sherey learned of supplies that could improve work efforts and also was made aware of fare boxes restricting the view of drivers. Sherey will be looking into resolving the issues brought forward and will plan to hold these meeting on a routine basis.
IX. Old Business Transit
Sherey informed the committee of the Consolidated Vehicle Procurement program taking place in the fall. IDOT determines when vehicles are past their useful life. Most of the vehicles are close and transit put in for 5 new vehicles. When new vehicles are received a new program will be put in place to rotate vehicles to keep fleet within useful life.
X. Highway Claims
1. Highway Claims
Eric explained some of the larger bills showing up on the claims. Guardrail replacement for vehicle damage, snow plow repairs, and inspections and battery replacements of emergency fire lighting were explained.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
XI. Fuel Usage and Overtime
Fuel and overtime are weather dependent and should slow down with the spring and summer season upon us. As of right now the highway department is at 86% of budget for overtime and 35% for fuel.
Estimated salt usage for winter season is around 3000 tons.
1. Fuel
XII. New Business Highway
Eric informed the committee that the Village of Minooka is working with lawn care contractors to provide finish mowing of areas within their Village limits. 5 acres of mowing on Ridge and McEvilly Road is currently mowed by County Highway. The highway department is able to mow the area 2-3 times a year depending on weather. It is estimated that this costs the highway $2600 in worker salary to complete. The Village of Minooka has offered to enter into a Intergovernemental Agreement to participate in the costs of mowing. The total cost of mowing the 5 acres every week for 26 weeks is $4,680. It was decided by the committee that it is in the best interest of the County to split the cost of the mowing and enter into the agreement. The Village of Minooka will draft the IGA to be placed on next months agenda.
A. Approval of Agreement for Willet Hoffman to complete 2019 & 2019 Bridge Inspections
1. Willet Hoffman Bridge Inspection 2019 & 20120
Eric explained to the committee that a new consultant Willet Hoffman will be performing bridge inspections for the county and township bridges. This item is budgeted and the county has contracted out inspections in the past. The county's expected cost is $25,825.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 5/14/2019 6:00 PM
MOVER: Eric Rasmusson, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
B. Approval of Agreement for Willet Hoffman to complete permit chart for County Structures
1. Willet Hoffman AASHTOWare Permit Chart
Eric explained that new software is available to better evaluate the impact of overweight permits on county structures. This will model the structures and be able to analyze large loads requesting to travel over the structures. Inspection results will be able to be entered into the model as results come in to accurately show the conditions of the bridges as routine inspections are performed. This agreement was tabled to next meeting until further information is available.
RESULT: TABLED [UNANIMOUS] Next: 5/23/2019 4:30 PM
MOVER: Eric Rasmusson, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
C. Discuss Jurisdictional Transger of Clover Lane in Goose Lake Township
Eric informed the committee that White Deer Subdivision in Goose Lake Township has requested a jurisdictional transfer to Goose Lake Township. The township commissioner and the highway department have performed field inspection of the road and had pavement cores taken. Both have agreed that the roadway meets standards. At this time the highway department is awaiting as built plans, and a sign off from the developers engineer and surveyor. Once these are received a resolution will need to be completed and approved by the county board. This is expected to be on next months agenda.
D. Approve Resolution for Ridge Road Construction costs $1,899,077
Eric updated the committee on the latest cost break down for Ridge Road. The County's portion of the construction work is $1,800,000. The committee agreed to recommend the resolution to the County Board for approval.
1. Ridge Road Division of Cost Table
1. Ridge Road Division of Cost Table
2. Resolution for Construction Cost for Ridge Road
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 5/14/2019 6:00 PM
MOVER: Greg Ridenour, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
XIII. OldBusinessHighway
Eric informed the committee that an offer has been made to fill the engineering technician position at the department. An answer is expected Monday.
A. Review of Construction and Maintenance Agreement with WCL
Eric explained that comments and concerns with the Construction and Maintenance Agreement have been discussed with WCL and changes are being made to correct the issues. Eric explained that the costs provided in the exhibits are very close to what was estimated. Eric is requesting that the agreement be referred to the board pending the review and approval of the State's Attorneys office.
1. CN Railroad Force Account Exhibit
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 5/14/2019 6:00 PM
MOVER: Eric Rasmusson, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
2. RR Work Cos
B. Review of Construction Agreement with CSX Transportation
Eric explained that contact has been made with CSX representatives and that an agreement with comments and concerns addressed should be expected soon. Eric is requesting that in the interest of project schedule the agreement be referred to the county board pending the review of the State's Attorney's office.
1. Statement
2. Motion to Refer Agreement to the County Board for Approval
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
C. Ridge Road Update
Eric informed the committee that documents are being submitted for June letting. Eric mentioned that the Railroads are cooperating and agreements should be in place to make the deadlines.
D. Grand Ridge Road Bridge Update
Eric gave an update on the Grand Ridge Road bridge. The contractor has set beams and are laying false work for the deck. The project is ahead of schedule at this time.
E. Braceville Road Bridge Update
Eric gave an update on the Braceville Road bridge. The contractor has set beams and are laying false work for the deck. The project is ahead of schedule at this time.
XIV. Budget Reporting
1. FY19 Budget Tracking
George Gray reported on the highway departments budget. We are 34-35% through the budget year. Line items ahead of schedule are overtime and fuel but that was expected with the time of year and should slow down.
XV. Executive Session
No session needed.
XVI. Action Taken on Recommendation from Executive Session
N/A
XVII. Adjournment
1. Motion to Adjourn
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Greg Ridenour
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
2. Motion to Adjourn
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Hansen, Ridenour
ABSENT: Boresi, Kinsella, Ryan
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