Grundy County Education/PersonnelVAC Committee met April 11

By Angelica Saylo Pilo

May 14, 2019

Grundy County Education/PersonnelVAC Committee met April 11.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name

Status

Joan Harrop

Present

Larry Johnson

Absent

Dana Howd

Present

II. Public Portion

None

III. Approval of Minutes

1. Education/Personnel/VAC - Regular Meeting - Mar 14, 2019 4:30 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: David Valdivia, Board Member

AYES: Gill, Vota, Ryan, Valdivia

ABSENT: Rasmusson, Iverson, Hansen

IV. Education

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: David Valdivia, Board Member

SECONDER: Harold Vota, Board Member

AYES: Gill, Vota, Ryan, Valdivia

ABSENT: Rasmusson, Iverson, Hansen

B. Report

1. Budget Report

V. GCVAC

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: David Valdivia, Board Member

AYES: Gill, Vota, Ryan, Valdivia

ABSENT: Rasmusson, Iverson, Hansen

B. Report

1. GCVAC Superintendent's Report

VI. Personnel/Insurance

A. Claims

1. Motion to approve the claims as submitted.

RESULT: APPROVED [UNANIMOUS]

MOVER: David Valdivia, Board Member

SECONDER: Jim Ryan, Board Member

AYES: Gill, Vota, Ryan, Valdivia

ABSENT: Rasmusson, Iverson, Hansen

B. HR Report

Mary Kucharz updated the committee on new hires, separations, open positions and ongoing projects. She stated that her new full-time Assistant is starting on Monday.

VII. New/Old Business

Coroner John Callahan attended the meeting to discuss the upcoming retirement of his Administrative Deputy and those job responsibilities being absorbed by staff, including filling the Deputy Chief position. The union position will be placed into a dormant state, therefore the funds budgeted will be used towards the salary of the Deputy Chief. The additional funds needed will be presented to the Finance Committee. Callahan told the committee that he has used $52,000 from his restricted fund for expenditures that could have been paid from the General Fund. The job description will be brought back to the Personnel Committee at their May meeting.

A. Update Vision 2020 Goals

Ann Gill discussed the updates for the Personnel Vision 2020 Goals.

1. Vision 2020 Goals

B. Proposed Part-Time Payroll Clerk Job Description

1. Payroll Clerk Job Description

Lana Phillips expressed her reservations with the payroll duties being removed from the Treasurer's office and questioned why the FY19 salary for the new HR payroll clerk wouldn't come out of the Treasurer's budget vs Contingencies. Chairman Balkema explained that the responsibilities of the Treasurer's office staff will be redistributed so that the office can run efficiently.

RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 5/14/2019 6:00 PM

MOVER: Jim Ryan, Board Member

SECONDER: David Valdivia, Board Member

AYES: Gill, Vota, Ryan, Valdivia

ABSENT: Rasmusson, Iverson, Hansen

C. Employee Handbook Updates

Kucharz told the committee that there were a few items in the Employee Handbook that needed review and amending. The committee discussed one of the items being vacation time earned based on years of service. The handbook will be amended to mirror the MAP Civilian union contract regarding the accrual of vacation and will be retroactive to when the contract was approved. Action and further discussion of the other items will be done at the next meeting scheduled for May 16, 2019.

VIII. Budget Reporting

34% through FY19, all budgets on track.

1. FY19 Budget Tracking

IX. Executive Session

None

X. Action Taken as a Result of Executive Session

XI. Adjournment

1. Motion to adjourn at 5:07PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Jim Ryan, Board Member

AYES: Gill, Vota, Ryan, Valdivia