Grundy County Education/PersonnelVAC Committee met May 16.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status |
| Ann Gill | Board Member | Absent |
| Eric Rasmusson | Board Member | Present |
| Ken Iverson | Board Member | Present |
| Harold Vota | Board Member | Present |
| Don Hansen | Vice Chairman | Present |
| Jim Ryan | Board Member | Present |
| David Valdivia | Board Member | Present |
II. Public Portion
none
III. Approval of Minutes
1. Education/Personnel/VAC - Regular Meeting - Apr 11, 2019 4:30 PM
The April 11, 2019, Education/Personnel/VAC minutes were approved as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: David Valdivia, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
IV. Education
A. Claims
1. Motion to approve the May 2019 ROE Claims as presented
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
B. Report
1. ROE Office Budget
C. Mehochko presented the ROE budget to date, broken down into line items.
RESULT: INFORMATIONAL ONLY
2. Expenses 5.19 ROE
C. Mehochko presented May 2019 budget with expense shared between Grundy and Kendall.
RESULT: INFORMATIONAL ONLY
V. GCVAC
A. Claims
1. Motion to approve the May 2019 VAC Claims as presented
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
B. Report
1. GCVAC Report
K. Buck reviewed the VAC report with the committee. Approximately ten to fifteen new veterans or their spouses' are reaching out to him on a monthly basis. Discussion a signage on the outside of the building for VAC was discussed.
VI. Personnel/Insurance
A. Claims
1. Motion to approve Personnel/Insurance Claims as presented
B. Report
1. GCVAC Report
K. Buck reviewed the VAC report with the committee. Approximately ten to fifteen new veterans or their spouses' are reaching out to him on a monthly basis. Discussion a signage on the outside of the building for VAC was discussed.
VI. Personnel/Insurance
A. Claims
1. Motion to approve Personnel/Insurance Claims as presented
RESULT: APPROVED [UNANIMOUS]
MOVER: Eric Rasmusson, Board Member
SECONDER: David Valdivia, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
B. HR Report
M. Kucharz reported on the New Hires, Separated, and Open positions currently in the County, along with pending/closed Workman Comp claims. Upcoming projects: researching the possibility's of a County Wellness Program; County Wellness/Benefits Fair scheduled for July 23, 2019 at the Administration Building; Health Screenings scheduled for July 23, 2019 at the Administration building and July 29, 2019 in the Sheriff's Department building.
VII. New/Old Business
A. Coroner Deputy Chief Job Description
1. Deputy Chief Coroner JD
The existing job description was amended with change in Education requirements. Requiring a Bachelor's degree will allow the person to take classes and become board certified. This is an existing position that has not been filled.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Ken Iverson, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
Coroner Deputy Chief Job Description
Deputy Chief Coroner JD
The existing job description was amended with change in Education requirements. Requiring a Bachelor's degree will allow the person to take classes and become board certified. This is an existing position that has not been filled.
IT Director Job Description
IT Director JD
The Information Technology Director job description was updated and reviewed/revised with the technology expertise from E. Peterson. Language was removed for old software/programs that no longer exist.
RESULT: APPROVED [UNANIMOUS]
MOVER: Eric Rasmusson, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
C. Employee Handbook Updates
1. Personnel Manual Handbook
A motion was made to forward the changes presented to the full County Board for approval retroactive to December 1, 2017 (Map union contract effective date). This keeps both union and non-union employees vacation benefits parallel. Changes presented were: vacation earned time frames; return of County property and termination provisions; sick time donation; mandatory employee training.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 6/11/2019 6:00 PM
MOVER: Harold Vota, Board Member
SECONDER: Ken Iverson, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
VIII. Budget Reporting
1. FY19 Budget Tracking
G. Gray reported on departmental expenditures at 37% the way through the fiscal year.
RESULT: INFORMATIONAL ONLY
IX. Executive Session
none
X. Action Taken as a Result of Executive Session
none
XI. Adjournment
1. Motion to adjourn the May 16, 2019 Educaito/Personnel/VAC meeting
The May 16, 2019 Education/Personnel/VAC meeting was adjourned at 5:11pm. The recording was stopped.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: David Valdivia, Board Member
AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia
ABSENT: Gill
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