City of Coal Village Board met June 12.
Here is the minutes provided by the board:
At 7 p.m., Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Also in attendance was Matt Fritz, village administrator, Police Sargent Tom Logan, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle.
All present recited the pledge of Allegiance.
The minutes of the May 22, 2019 Village Board meeting were presented for approval. Greggain moved to approve the minutes as presented, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
The warrant list was presented. Following review, R. Bradley moved to approve the warrant list as presented, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
There was no public comment at this meeting,
Ordinance 19-16 was presented to the Board. Mr. Fritz explained that the ordinance is for a variance at 740 South Broadway, by owner, Roseanne Matteson, who wishes to move an existing shed to a location north of her property that will leave 1.6' between the north edge of the property and the adjacent neighbor on the north side. Construction of the shed will meet the minimum fire safety requirements and the new 8' X 10' shed will match the primary structure. The matter was heard at a Public Hearing before the Planning and Zoning Board and they are making the recommendation to the Village Board. Spesia moved to adopt Ordinance 19-16 granting a variance to allow a shed to be placed within the required setback within an interior side yard at 740. S. Broadway, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Once the Board adopted the ordinance offering surplus property between the UP and BNSF railroad tracks at the north end of Railroad Street, and upon acquiring the legal description, it was discovered the property with pin # 06-35-453-002 was not included in the original ordinance. Greggain moved to approve Ordinance # 19-17 to authorize this additional parcel of land to be offered as surplus property, second by Spesia. Roll call Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Administrator Fritz explained Ordinance #19-18, the rezoning of surplus property from 1-1 to C-5 and conditional uses to allow mini warehouses and outdoor storage for village property between the BNSF and UP Railroad tracks at the north end of Railroad Street, pin numbers 06-35-453-002, 06-35-545-001, 06-35-431-002 and 06-35-431-002. Attorney Heinie noted to sell the surplus property for bid, an ad would need to run in the local newspaper 3 times. The board does not have to sell to the highest bidder but all 6 trustees have to agree to be able to sell. R Bradley moved to adopt Ordinance 19-18, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach, Nays; none, Motion carried.
Next on the agenda was Ordinance 19-19, declaring the structure at 160 South Broadway as surplus. The village purchased this property intending to make it a parking lot. The home has been offered to non-profit organizations for moving. The village has received a bid of $25,200.00 to move the structure. Non-profits have not shown interest in moving therefore, if adopted, the property will be posted to the Village's bidding website with a starting bid of $10.00 and bid deadline of June 26, 2019. Requirements include the purchaser posting security of $30,000.00 and agreement for the structure to be moved by August 9, 2019. Failure to complete the move will result in the village using the $30,000.00 to demolish the home. R. Bradley moved to approve Ordinance 19-19 authorizing the sale of surplus personal property owned by the Village of Coal City, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Attorney Heinle described the 4 year employment agreement for Administrator Matthew Fritz, noting the changes provide for a 3% salary increase as of May 1, 2019, with a retroactive lump sum payment of $403.27, then 5%, 5% and 3% per year respectively for the remainder of the contract. The village shall contribute 8%, previously 6%, of Fritz's salary to a deferred compensation investment, such as a 457 retirement account, and an increase in automobile stipend from $400.00 per month to $500.00 per month. He also noted a decrease in severance from 26 weeks to 20 weeks. T. Bradley moved to adopt Resolution 19-10 approving an employment agreement between the Village of Coal City and Village Administrator Matthew T. Fritz, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried,
The next item on the agenda is Resolution 19-11, An Amendment to the School District Sanitary Project Easement. The school district requested the capability to tap the new sanitary line which is being installed in case it should need to in the future and also to ensure the Village or contractor would not cut into the fiber optic private network that was installed on the property to ensure communications and control between the separate school facilities. Greggain moved to adopt Resolution 19-11 authorizing the Intergovernmental Agreement with the Coal City School District including the new Amendments, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Resolution 19-12 Authorizing Entry into a Revised Intergovernmental Agreement with the Fredin Trust for a Sanitary Easement was withdrawn.
Chamlin provided the board with a report of the results of the Wastewater Treatment Expansion Plans Study. Don Bixby of Chamlin and Associates Inc. stated the plant is a good asset and expansion is not needed but some improvements are needed. He said we have a good plant which was designed well.
Next on the agenda is the Approval for Phase 1 Engineering for North Broadway Roadway Improvements. There are 2 phases to this.
Phase 1.1 tasks include
1. Data collection
2. Environmental Coordination
3. Topographical and land Survey
4. Stakeholder Coordination and Public Involvement
Phase 1.2 tasks include
1. Roadway Drainage Analysis
2. Roadway Geometrics
3. Project Development Report
4. Stakeholder Coordination and public Involvement
Togliatti moved to approve Phase 1 Engineering of North Broadway for $173,000.00, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Trustee Beach reported Hope for Help will start installing the new playground equipment Thursday, June 13th. Also the Coaler Business Alliance is hosting a "Pop-up Shop" on July 27, 2019 in the Park.
Trustee Spesia reported on the Broadway Open House held at Village Hall this past Saturday. One business owner and two residents attended. He also stated the Broadway project is progressing nicely and there is a progress meeting June 24th at 9:00 a. m. Nicor is slated to go live with their new line on July 2, 2019 enabling D Construction to return to work on July 5th, if the BNSF permit comes in early D Construction may start on the railroad portion.
Trustee Greggain stated at the upcoming Public Health and Safety meetings they will be focusing on the legalization of marijuana and the village regulations concerning that. Attorney Heinle added the Village will need to have their regulations on the books by January 1, 2020.
Attorney Heinle informed the board of new legislation that has passed which will level the playing field for the Illinois Retail Act administered by the Department of Revenue which will, beginning next year, allow for items bought on the internet outside of Illinois to be taxed. The Village is not required to do anything.
Ryan Hansen from Chamlin reported on the storm sewer, sanitary sewer, and watermain projects along with an update on the Coaler lift station.
Sargent Logan reported the police officers are increasing patrol around the Broadway construction, the Emergency Alert System is progressing well, and there are new cameras at Campbell Park, Lions Park, North Park and the Police Department, Also the department was able to replace all of their vests through a grant with no cost to the village.
Administrator Fritz thanked the Village for approving his contract. He stated the NIMEC bids came in and we entered into a 3 year contract at a 10% savings on street lights. He announced this Saturday, June 15th is Community Night at the Joliet Slammers game which we have sold about 300 tickets to.
At 8:00 p. m., T. Bradley moved to enter into executive session to discuss the sale of property per ILCS 5 120/2(c)(6), second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
At 8:14 p. m., Greggain moved to adjourn the regular meeting, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried, meeting adjourned.