City of Coal Village Board met May 22.
Here is the minutes provided by the board:
At 7 p.m., Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Ross Bradley, Dan Greggain, David Spesia, and Tim Bradley. Absent was Sarah Beach. Also in attendance was Matt Fritz, village administrator, Police Chief Tom Best, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle.
All present recited the pledge of Allegiance.
The minutes of the May 8, 2019 Village Board meeting were presented for approval. Greggain moved to approve the minutes as presented, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried.
The warrant list was presented. Following review, Togliatti moved to approve the warrant list as presented, second by R. Bradley. Roll call-ayes; Togliatti, Bradley, Greggain, Spesia, and Bradley. Nays; none. Absent; Beach. Motion carried.
There was no public comment at this meeting.
Ordinance 19-15 was presented to the Board. Mr. Fritz explained that the ordinance is for a variance at 1023 S. Mazon Street, by owner, Brian Aichele, who was present at the meeting, for the construction of a garage. The variance requested are a 2 ft. height variance, a 4 ft. excess dimension length and exceeds maximum garage square footage by 380 square feet. The matter was heard at a Public Hearing before the Planning and Zoning Board and they are making the recommendation to the Village Board. Greggain moved to adopt Ordinance 19-15 granting a variance for the detached garage to be constructed at 1023 S. Mason Street as amended to reflect the maximum length, maximum square footage and height, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, and Bradley. Nays; none. Absent; Beach. Motion carried.
Resolution 19-04 the contract for the Coal City Police Chief was presented and reviewed by the Board. Chief Best will receive a base pay of $105,000 for the fiscal years 2019-20, 2020-21, 21-22 and shall be eligible to receive a $15,000 bonus for those years and in his 4th year, Best will receive a base pay of $110,000 and be eligible to receive $10,000 bonus for that year. An Employment Agreement has been prepared for signatures, Greggain moved to adopt Resolution 19-04 and the Employment Agreement for the position of Police Chief to cover the terms of employment beginning May 1, 2019, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley, Nays; none. Absent; Beach. Motion carried.
Resolution 19-05 regarding an agreement for the Community Development Block Housing Rehabilitation Grant with North Central Illinois Council of Government was presented to the Board, NCICG representative, Kevin Lindeman explained that the Village had submitted an application for last year's grant opportunity but did not receive the grant. This Resolution will begin the $500,000 grant process again for housing opportunities in the Village up to a $50,000 per home limit for improvements and to include lead pipe replacement. Qualifying house applicants have to meet the following requirements:
• Low to moderate income
• Need for repair-bring residence up to code
• Owner-occupied, single family
• 5-year forgiveness loan
The Board would like to hold a public meeting for prospective applicants, maybe in July. The grant award will be announced in spring of 2020. The application due date is August 29, 2019. The projected target area is south of Rt. 113. T. Bradley moved to approve Resolution 19-05 entering into an Agreement with NCICG to Complete the DECO Housing Rehab Program Application, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, and Bradley. Nays; none. Absent; Beach. Motion carried.
Resolution 19-06 authorizing the Village Administrator to approve the electricity contract with NIMIC (Northern Illinois Municipal Electric Collaborative) for street light accounts for the Village was presented. Mr. Fritz explained that the bid date for the energy supply contracts for street lights for the Village will be in early June. This resolution grants Mr. Fritz the authority to enter into the energy supply contract from the NIMIC bids. The Village accounts to be bid are presently supplied by Constellation Energy. Greggain moved to adopt Resolution 19-06 granting authority to the Village Administrator to enter into an energy supply contract as provided by NIMIC, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried.
Mr. Fritz explained that in the South Broadway Reconstruction Project, the corners of Park Street and Church Street need to be redesigned. The corners would then be completed and resurfaced at the same time as the South Broadway project. CBBEL (Christopher B. Burke Engineering) has agreed to the project with an amount not to exceed $13,327.00. Spesia moved to authorize CBBEL to complete portions of road design for Church and Park Streets not to exceed $13,327, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried.
The contract for the dueling pianos of Felix and Fingers for the park event scheduled for July 27, 2019 was presented to the Board. It was noted that the deposit date has expired and the Board recommended that the contract be corrected and the deposit will be forthcoming. Parking for the event was discussed due to the construction on South Broadway. The Aux Police will assist with parking that evening. Greggain moved to authorize Mayor Halliday to execute the contract with Felix and Fingers for the entertainment for the park event on July 27th with a revision to the deposit due date, second by Spesia. Roll call-Ayes; Togliatti, Bradiey, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried.
Mr. Fritz announced that during the Quiet Zone meetings with the FRA (Federal Railroad Authority) an agreement has been reached to make three crossings exempt. Those crossings are at Rt. 113, Spring Road and 5th Avenue. Exempt states will eliminate the stopping at the tracks for busses and help with the traffic flow. IDOT is making the request to the ICC and a support letter will be prepared by the Village.
Mayor Halliday requested the appointment of Ancel, Glink, et al as the Village's Attorney and Chamlin Engineering as the Village's engineering firm. Greggain moved to approve the appointment of Ancel, Glink, et al and Chamlin Engineering, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried.
Mayor Halliday announced that with the Memorial Day Weekend approaching, he would like to remind the residents to drive carefully and to be mindful of the construction on South Broadway. The Hope Helps Park are asking for help in the assembly of the equipment on June 13 & June 14 in Lions Park. Mr. Fritz presented an update regarding the $96,680 grant for the restroom construction in the park. Mayor Halliday also reminded the Board that June 15th is Slammers Community Night.
Trustee T. Bradley stated the interest of Data Centers in local areas. Also, he stated that Coal City was well represented at the Police Memorial recently held in Morris.
Trustee Spesia announced that the traffic pattern on South Broadway started on Monday, it was reported that the constant contact regarding the South Broadway Reconstruction Project is receiving 75% views and that the numbers are encouraging. The next progress meeting is scheduled for 9 a.m. on june 11, 2019 in the Village Hall. He also reported that he attended the Police Memorial on May 16, 2019 and that it was a great event.
Trustee Greggain reported on the recent Public Health & Safety Committee meeting. Topics discussed included:
• New officers work status
• Year-to-date drug issues are down
• A new gambling & raffle ordinance will be presented to the Board in the near future
Trustee R. Bradley requested an update regarding the lift station sewer line. It was reported:
• Still waiting for signed easements from the school district and the Fredin Trust
• Weather has set back the project (rain)
• Deadline completion is September 1st
Trustee Togliatti reported that the Planning and Zoning Board will be meeting on three consecutive Mondays, June 3rd, 10th and 17th with the June 17th date being a training session conducted by the Village law firm.
Clerk Noffsinger said that the Village is gearing-up for the 2020 Census and that the Complete County Committee is being established to help get the word out to the local residents of the census and the benefits to the community.
Attorney Heinle thanked the Board for the confidence and reappointment as the Village's attorneys. He also announced that the prevailing wage amendments no longer have to be done in ordinance form, adopted by the Village and recorded and that the Village is no longer required to hold the certified payroll.
Ryan Hansen thanked the Board for appointing Chamlin the Village's Engineering Firm for another four years. He distributed a draft copy of the wastewater treatment expansion plans. This is a major decision and financial obligation so the Water & Sewer Committee will review the expansion plan findings at a meeting in the near future.
Chief Best also thanked the Board for his new contract. In addition he reported:
• New Hire Update including kudos to the SRO officer for his prompt reaction to the recent tornado siren sounding
• Will/Grundy Major Task Force-shared amongst communities to assist other departments in major issues
• New officer candidate, Joshua Nugent, still has several tests to complete
• Thank you to the Village attendees of the Police Memorial
Mr. Fritz reported:
• He received compliments regarding the reaction to the recent tornado siren sounding by SRO Officer Clark by the school
• Conducting an Open House regarding the South Broadway Reconstruction Improvement for Saturday, June gth at 8:30 a.m.-11:30 a.m.
• Slammers Community Night, June 15th, with fireworks, and Gary Matthews
• July 27th a business "pop-up" will be held at Lions Skate Park or in Lions Hall if inclement weather
• Request by Claypool Drainage District for storm water improvements on the bike path on the Trotter property; the Village has to agree to an easement
Bradley moved to adjourn into executive session to discuss personnel matters per ILCS 5 120/2 (c)(1), second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach, Motion carried at 8:28 p.m.
Following executive session, T. Bradley moved to adjourn the meeting, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia and Bradley. Nays; none. Absent; Beach. Motion carried. The meeting was adjourned at 9:08 p.m.