Grundy Reporter

Coal City Village Board met June 26.

Here is the minutes provided by the board:

At 7 p.m. on Wednesday, June 26, 2019, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Also in attendance was village attorney, Mark Heinle and Public Works Director, Darrell Olson.

All present recited the pledge of Allegiance.

The minutes of the June 12, 2019 meeting were presented for approval. Beach moved to approve the minutes as presented, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The warrant list was presented. Following discussion, T. Bradley moved to approve the warrant list, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

There was no Public Comment at this meeting.

Ordinance 19-14, the adoption of the Raffle Ordinance was presented to the Board. Attorney Heinle stated that the ordinance was reviewed at the Public Health & Safety Committee. The fee for a license is $5.00 with a winning cap at $1 million. Greggain moved to approve the adoption of the ordinance Amending the Village Code to Regulate the Conduct of Raffles, Establish a Raffle License and implement Regulations Governing Issuance, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 19-12 regarding the Fredin Trust Agreement for the installation of sanitary sewer facilities and Oak Street dedication for roadway improvements was presented by attorney Heinle and reviewed by this Board. Stott Contracting was awarded the bid for the sewer construction while the roadway improvement portion of the project was tabled until the required right-a-way agreement was obtained from the Fredins. Superior Excavating was the lowest responsible bidder for the Oak Street roadway improvement in the amount of $121,835,00. Discussion of this project included:

• Roadway improvement is the continuation of Oak Street west

• Fredin has agreed to pay one-half of the roadway improvement

• Original bid of $120,835 was withdrawn by Superior Excavating and the new lowest responsible bidder is D Construction in the amount of $134,642 

• The agreement executed by Fredin states that one-half of the roadway improvement fee being absorbed by Fredin is for $120,835

• Fredin may agree to pay the extra $6,000; if they do not agree, they are not legally bound to pay the increase

• Will the Village absorb the difference

Greggain moved to adopt Resolution 19-12 Entering into an Agreement with the Fredins for the Right of Way Dedication of Oak Street west of DiPaolo, and providing for the completion of roadway improvements through a 50/50 cost sharing agreement, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Spesia moved to award the Coal Street Sanitary Sewer Extension Project Roadway Alternate #3 (completion of the Oak Street roadway improvement, west of DiPaolo) to D Construction in the amount of $134,642, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 19-13, the Public Comment Rule amendment was explained by attorney Heinle. Following a three-part training session with the Coal City Planning and Zoning Board, it was apparent that revisions were needed to the present public comment procedure which was adopted in 2011. Mr. Heinle stated the changes being presented. Spesia moved to adopt Resolution 19-13 updating the Village's Public Comment Policy Rules Set Forth in Title III, Chapter 37, Article XIII of the Village of Coal City Code of Ordinances, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A presentation by the Boy Scouts of America Troop 466 for an addition to the present "cabin" was given by Leader John Cairns. Due to the increase of participation, the boy scouts have outgrown the cabin. A drawing of the proposed addition, consisting of a 14' x 23' and 2-3' addition including new electrical service, bathrooms and new doors will be included in the construction. They would like to complete the project in time to celebrate the 90th anniversary in 2020 of Troop 466. Funding for the project was discussed. The Troop 466 is in need of a Charter, or sponsorship, of their 501 03 organization. They are wondering if the Village would be interested in the Charter. Attorney Heinle said he would look into it. In addition the Village requires architect stamped blue prints. The Troop 466 will get those and return to the Village at another date.

Attorney Heinle presented a Purchase and Sale Agreement regarding the property owned by the Village at 25 S. Broadway. There is a present offer on the table for $15,000 but it is a necessary legal step to offer sale to potential developers. The Board can sell to whomever the Board feels that would be the most beneficial to the community. The Board is required to authorize publication for property sale which is slated for August 1st. T. Bradley moved to Direct Publication for Alternative Proposals for the Acquisition and Development of 25 S. Broadway, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The Village owns a home located at 160 S. Broadway, which they offered for sale and part of the sale is that the home is to be moved from that location. In the alternative, if no bids for purchase are received, then proposals were submitted for the demolition of the property. When the house is removed, the vacant property will be first used for staging for the South Broadway Reconstruction project and later a public parking lot. No bids were received for the purchase of the property. Four quotes were received for the demolition. The Board reviewed the quotes and compared the amounts. Included in the demolition bid were:

• Removal of the house & garage

• Crushed stone 1" deep & compacted

• Asbestos removal, if necessary 

Mr. Olson will contact each of the contractors submitting quotes to make sure the quotes include the three portions of demolition and the Board will compare those quotes. Mr. Olson will use Trotter Excavating as the guide to specs of the required quotes. T. Bradley moved to table the demolition award for 160 S. Broadway, second by Spe Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mayor Halliday, in lieu of the absence of Ryan Hansen from Chamlin Engineering, had submitted a list of the pending projects of the Village. Mayor Halliday reviewed the projects with the Board. He also asked Mr. Olson if the railroads ever maintain their property by the tracks. Mr. Olson responded that they maintain the tracks but the Village usually maintains the weeds around the tracks. Mayor Halliday suggested that the Village enforce and penalize the railroad if they do not maintain the railroad right-of-way.

T. Bradley recognized and congratulated Jacque Allen, on being selected for this year's Grand Marshall in Carbon Hill.

D. Spesia said that NICOR gas main is on line. D Construction will continue with the reconstruction project on July 2nd. July gth will be the next construction meeting,

Mr. Olson reported;

• Hope Helps Park construction update; rubber base was installed today and again tomorrow and that the Auxiliary Police are handling surveillance in the park until the rubber base has been set and is ready

• Discussion of water issues in flooding in the Village due to the rain

• Vactoring the storm drains daily continues

From the audience, Ann Gill, reminded the Board that they previously stated the parking area at 160 $, Broadway will be graveled and seeded once the house is removed.

The Board agreed that seeding is not going to be required.

T. Bradley moved to adjourn the meeting at 8 p.m., second by Spesia. Roll call Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

https://coalcity-il.gov/wp-content/uploads/2019/01/VB-Minutes-06-26-19.pdf