Coal City Village Board met July 24.
Here is the minutes provided by the board:
At 7:10 p.m. on Wednesday, July 24, 2019, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Dave Togliatti, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Absent; Trustee Ross Bradley. Also in attendance were Matt Fritz, village administrator, Ryan Hansen from Chamlin Engineering, Police Chief Tom Best and attorney Mark Heinle.
All present recited the pledge of Allegiance.
The minutes of the July 10, 2019 meeting were presented. Spesia moved to approve the minutes of the July 10, 2019 meeting as presented, second by T. Bradley. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.
The warrant list was presented for approval. Togliatti moved to approve the warrant list as presented, second by T. Bradley. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.
There was no public comment at this meeting.
Abid opening was held for the sale of public surplus property adjacent to Railroad Street west of the Union Pacific Railroad. Three bids were submitted and the results are:
Randy Alderson $10,650.00
Joe Phillips $ 8,250.00
Michael Noffsinger $19,000.00
The Board will review the bids and determine the result at the next meeting.
A letter of request for an event "Oktoberfest" to be held at the Berst Center and surrounding property on Saturday, September 21st from 3 pm-10pm. A representative from the Assumption Catholic Church, sponsors of the event, was present for questions and information. The committee are requesting road closures and Chief Best asked that this information be discussed with Sgt. Harseim. This event is open to the public.
Ordinance 19-21 the creation of a truck route was presented by Matt Fritz. Possible truck routes were discussed. Roads being designated as truck routes are Rt. 113, South Broadway, 5th Avenue, North Street and Reed Road. This matter is set for a preliminary hearing and set for adoption at the August 28, 2019 meeting. Discussion included:
• Change of traffic pattern
• Numerous repairs to Carbon Hill Road.
• Grundy Redi-Mix will be allowed to continue and are exempt
• Local deliveries are exempt
• Wear & tear on the local streets
• Agriculture/farming is exempt
• Signage will be required
• Prohibiting truck-thru traffic
• Safety issues
• Class Three Truck Routes
Greggain moved to set the Adoption of Ordinance 19-21 Designating Certain Roads Capable of Accommodating Truck Traffic within the Village of Coal City for the regular meeting on Wednesday, August 28, 2019, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradle
Kevin Lindeman of North Central Illinois Council of Government (NCICG) presented Resolution 19-15 supporting the Community Development Block Grant (CDBG) Housing Rehabilitation Program. Mr. Lindeman explained that the Village had applied for this grant previously and were not accepted into the program and are now reapplying for the CDBG Grant. T. Bradley moved to adopt Resolution 19-15 supporting the Coal City CDBG Housing Rehabilitation Program, second by Beach. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley, Motion carried.
Kevin Lindeman and Mr. Fritz presented Resolution 19-16 committing local funds for the Coal City CDBG Housing Grant. The Village pledges $15,000 and the Grundy County Community Foundation is pledging $5,000 for the cause. T. Bradley moved to adopt Resolution 19-16 Committing Local Funds for the Coal City CDBG Housing Rehabilitation Program, second by Spesia. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley, Motion carried.
Kevin Lindeman then presented Resolution 19-17 approving the 2019-2022 CDBG housing rehabilitation administrative policy and procedures manual. Mr. Lindeman explained the layout of the process and procedure. T. Bradley moved to adopt Resolution 19-17 approving the 2019-2022 Coal City Housing Rehabilitation Administrative Policy & Procedures Manual, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.
Mr. Fritz stated that it was time that the Village consider an analysis for the water treatment facility. The infrastructure improvements may result in a low interest loan through the IEPA. It is suggested that Chamlin Engineering conduct this analysis with an estimate rate of $30,000. T. Bradley moved to authorize Mayor Halliday to enter into a contract with Chamlin Engineering for the review of the Coal City water treatment facility for an estimated $30,000, second by Spesia. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.
Mr. Fritz explained that the Village of Coal City has entered into a Local Partner Agency Agreement with IDOT regarding the South Broadway Reconstruction project in which the village will contribute 20% of the project. IDOT has paid D Construction and the Village is responsible for their 20% match of $99,007.80. Spesia moved to authorize Payment #1 for the South Broadway Reconstruction project to IDOT to reimburse construction proceeds paid out to D Construction, second by T. Bradley. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried
Mayor Halliday thanked the vendors and the park board for the efforts of the Farmers Markets, especially due to the excessive heat. He also thanked the construction crews and residents for the safety shown during the construction on South Broadway.
Beach announced that on Saturday, July 27th from 9 am-1 pm a "Pop-Up in the Park" would be held which included 19 businesses, Later that evening the Dueling Piano event would be held in Campbell Memorial Park from 7pm-10pm. The next Farmers Market is scheduled for Saturday August 3rd from 8am-1pm with the "Movie on the Ballfield" to be held later that day at 8:30 pm, on the ballfield in Lions Park, showing The Sandlot. She thanked Mayor Halliday for serving ice cream to the vendors at the last Farmers Market and encouraged other public officials to participate in the future.
T. Bradley asked about the status of the Kodat house demolition on South Berta Road by Hoffman Development. Attorney Heinle said that the attorney representing the Hoffman's had been contacted to remove the debris left from the demolition and he was told that they would comply.
Spesia announced that D Construction is on schedule for the South Broadway Reconstruction project and they should be complete by the end of November.
Togliatti stated that many residents are not clear as to the CDBG Housing grant and that this is a great opportunity for the residents who could benefit from this assistance.
Attorney Heinle said that as with the Dormant SSA Ordinance for Providence Logistics one will be prepared for Hoffman Development and he explained the reasons for the proposed ordinances. That ordinance will be presented at a later date. He explained the "Keep Illinois Families Together Act" and that the Village has not participated in the act which outlaws the affiliation with ICE concerning immigration law. Chief Best said that the police department has had a great relationship with ICE in the past with positive results.
Ryan Hansen gave an update regarding the lagoon closure and that the formal closure report has already been presented. The Coaler Lift Station project continues as planned.
Chief Best reported:
• Traffic on South Broadway-residents are cooperating and that the contractors are doing a great job of keeping the traffic in check and keeping the Village informed of street closures, etc.
• He has been in conversation with the railroad police regarding several issues in the Village
• Kady Sassenger is now on her own and is doing a great job
• Chief Best will be on vacation next week
Mr. Fritz reported:
• NCICG Summit report
Staff is dealing with the excessive heat with maintenance starting at 6 am to avoid the heat of the day
• Alley vacatures will be presented in the near future
• The Village has to determine if they will participate in Select Chicago again and the GEDC may combine with the Village
At the close of the meeting, resident Larry Evans, approached the Board regarding an issue with his water consumption and the inaccuracy of his water meter. It is his opinion that the meter is malfunctioning and he would like it replaced. Following discussion, the Board instructed Mr. Fritz to have the meter replaced and discussion will be held regarding the testing of his old meter.
T. Bradley moved to adjourn the meeting, second by Spesia. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried and the meeting was adjourned at 8:25 p.m.