Grundy Reporter

Village of Diamond Village Board met Aug. 13.

Here is the minutes provided by the board:

The scheduled meeting of the Diamond Village Board was held on Tuesday, August 13, 2019 at 6:00 p.m. with Mayor Teresa “Terry” Kernc presiding. Upon roll call Commissioners present were Mark Adair, Denise Brown and Jeff Kasher and Dave Warner.

Motion to Open Public Hearing for the purpose to receive and consider public comment for a consideration of an ordinance for municipal cannabis business prohibition. MOTION was made by Commissioner Warner, SECOND by Commissioner Brown to open the Public Hearing. Roll Call: 5 Ayes; 0 Nays; Motion Carried.

Public Comment:

Michael Albano was in favor of the prohibition

Village Clerk Lori Holmes stated she received a call from Mrs. Border who also was in favor of the prohibition.

Motion to Close Public Hearing

MOTION was made by Commissioner Adair, SECOND by Commissioner Kasher to close the public hearing at 6:02 p.m. All Ayes; Motion Carried.

Approval of July 23, 2019 Meeting Minutes

MOTION was made by Commissioner Kasher, SECOND by Commissioner Brown to approve the 07/23/2019 regular meeting minutes and place on file. All Ayes; Motion Carried.

Approval of August 13, 2019 Bill List and Additional Bill List

MOTION was made by Commissioner Brown, SECOND by Commissioner Kasher to approve the August 13, 2019 bill list and additional bill list and place on file. All Ayes; Motion Carried.

Public Comment

None

New Business

Michael Albano; Boy Scout-Eagle Project

Michael Albano presented his project. After much discussion and site inspection, this item was tabled. Michael will amend his plan per the discussion and come back to the board for approval of final plans. The board will determine exactly how much money has been previously donated for a memorial bench that could be used for this project.

Approve Ordinance 2019-19; Ordinance Amending the Code of Ordinances of the Village of Diamond by the Addition of Chapter 117 Prohibiting Cannabis Business Establishments MOTION was made by Commissioner Kasher, SECOND by Commissioner Warner to approve Ordinance #2019-19; Ordinance Amending the Code of Ordinances of the Village of Diamond by the Addition of Chapter 117 Prohibiting Cannabis Business Establishments. All Ayes; Motion Carried.

Approve Proclamation; Knights of Columbus Tootsie Roll Drive September 20,21,22, 2019 MOTION was made by Commissioner Warner, SECOND by Commissioner Adair to approve Proclamation Knights of Columbus Tootsie Roll Drive September 20, 21, 22, 2019. All Ayes; Motion Carried.

Accept Watermain Easement for Charles J. Mikan for Corner Clip at Division St. and McGinty Street

Mayor Kernc stated the village needs to tie-in the new watermain which requires an easement on the Mikan property. Kernc stated she went to the homeowner who had some concerns and sought legal advice. Mikan wanted to make sure all work would be underground; his trees are not removed and wants his entire apron on drive repaved. Village Attorney John Gallo entered those items into the agreement and the agreement must be presented to Charles Mikan. Gallo stated since there were changes and it is more of a contract then agreement, a resolution has been created for this contract. MOTION was made by Commissioner Adair, SECOND by Commissioner Kasher, to accept and approve Resolution #2019-08; A Resolution Authorizing the Execution of an Agreement for Public Watermain Easement (Mikan). All Ayes; Motion Carried.

Accept and Approve Lowest Bid Proposal for Direction Boring and Watermain Installation at Tinman St. and IL Route 113

Village Engineer Mike Perry stated there was a request for proposal and 2 proposals were received. Bull’s-Eye Boring Inc. in the amount of $19,450.00 and Procision Boring Inc. in the amount of $22,470.00. Perry needs to verify with IDOT if the standard casing in Bull’s-Eye Boring Inc.’s proposal is acceptable. MOTION was made by Commissioner Warner, SECOND by Commissioner Kasher to accept Bull’s-Eye Boring Inc. proposal in the amount of $19, 450.00 for Direction Boring and Watermain Installation at Tinman St. and Il Route 113. All Ayes; Motion Carried.

Approve Test Inc. Contract 3-year term Agreement for Certified Operator for Water and Wastewater Plant

Commissioner Warner stated this is a standard contract however he requests he would like to see an O.T. Rate Sheet to be attached to the contract. Warner was concerned there is no cap for the O.T. Village Engineer Mike Perry stated Test Inc. is used to oversee the plants. If a lift station needs repairs, the village’s public works department handles those issues. He feels it would be very rare if ever, the village would utilize them for O.T. tasks. Mayor Kernc stated she has been very happy with Perra’s work over the past year. Mayor Kernc would like Village Clerk Lori Holmes to request the overtime rate sheet and attach to contract. MOTION was made by Commissioner Warner, SECOND by Commissioner Adair to approve Test Inc. 3-year term Contract Agreement for Certified Operator for Water and Wastewater Plant. All Ayes; Motion Carried.

Consider Putnam County Painting for Cleaning of Water Tower in the amount of $13,300.00

Mayor Kernc stated this item does not need action taken however, she wanted the board to be aware it was recommended for the towers to be placed on a 5-year rotation. Kernc stated she wanted the board to know this item will be revisited in 2021 and asked Holmes to place on calendar.

Video Gaming Funds/Utility Billing

Mayor Kernc stated the residents have complained regarding the amount of their water bills. Kernc said she would like to do something significant with the video gaming funds and have everyone benefit from these funds. Ideas have been presented and it has come to our attention legally, we cannot disrupt the water or sewer charges due to the pledge of the bonds. Kernc said the proceeds from the yearly video gaming, is enough to offset the refuse charge to the residents by half the billing amount. There was a concern from Commissioner Adair if there was a decrease in those funds and the amount taken in was of a lessor amount. Kernc stated, then the refunded amount would need to be revisited. If in the future those funds won’t cover the refund amount, then it can be adjusted accordingly. Kernc stated it would be a relief to our residents by using those funds towards their utility bill. It would show the board is listening and cares about their concerns. Commissioner Kasher added this would be a grand gesture to apply those funds to the refuse charge. After discussion, decision was made to move forward and reach out to the water billing program and Accountant Janet Brown to verify the steps to be able to implement this process. MOTION was made by Commissioner Warner, SECOND by Commissioner Brown to investigate and implement the best way to apply the video gaming funds to generate a credit per resident/per billing cycle for the Village of Diamond residents’ utility bills for single family dwellings. All Ayes; Motion Carried.

Old Business

Grundy and Will County Sheriff’s Monthly Update Mayor Kernc presented the Will County Sheriff’s update.

Legal Counsel

No Report

Engineer Updates

Village Engineer Mike Perry stated Wren Construction can patch asphalt but cannot do overlays. There are several patching areas from the Border St. project and Wren Construction has proposed a cost of $5,200.00. for the work. Wren is also preparing a cost to remove the remaining tar and chip and re-grade the road on Border St. This would prepare it for asphalt. Kernc stated, the cost of asphalt will determine which way to proceed with the work. Wren will be submitting a quote for patching on Clark St. Mayor Kernc would like a consensus to proceed with the $5,200.00 proposal for Border St./Calkey St. and School St. patch areas. Kernc received consensus and this item will be placed on the next agenda for formal approve.

Maintenance Updates

Public Works Director Austin Vining stated Water/Sewer Operations personnel Josh Bzdsuek and Chris Perra completed the #2 clarifier and will be draining and cleaning #1. Commissioner Warner asked Vining for maintenance spreadsheet updates from Bzdusek.

Clerk Updates

Village Clerk Lori Holmes stated the estimate for codification will be in the $2,800-$3,800

Commissioner Comments

Commissioner Kasher

Commissioner Kasher stated he heard Superintendent Dr. Bugg on the radio and mentioned the Stop the Bleed kits which Mayor Kernc and the Village of Diamond donated to the Coal City School District. It was nice to be acknowledged for the donation. Kasher inquired if we had confirmed the finding from the water billed vs. water produced and if there was any additional information regarding it. Village Engineer Mike Perry stated he will investigate the matter.

Commissioner Brown

Commissioner Brown stated Mr. Walsh will be removing the tree in the parkway by the end of the month and will submit the Certificate of Liability to the Village Hall.

Commissioner Warner

No Report

Commissioner Adair

No Report

Mayor Kernc

Mayor Kernc stated Twin Supplies will be starting the streetlight project on Thursday. The old globes will be removed and replaced with the new lighting. Kernc stated the maintenance department removed the sidewalk lights. Commissioner Kasher would like to see if the village could sell the sidewalk lights before scrapping them.

Adjournment

MOTION was made to adjourn the meeting at 7:42 p.m. by Commissioner Warner, SECOND by Commissioner Adair. All Ayes; Motion Carried.

https://www.villageofdiamond.org/wp-content/uploads/2019/08/08-13-19-2.pdf