Village of Coal City Village Board met Aug. 28.
Here is the minutes provided by the board:
Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Tim Bradley and Sarah Beach. Absent; Ross Bradley, Dan Greggain and Dave Spesia. Also in attendance were Matt Fritz, Village Administrator, Police Chief Tom Best, Mark Heinle, Village attorney and Ryan Hansen from Chamlin Engineering.
All present recited the Pledge of Allegiance.
The minutes of the August 14, 2019 meeting were presented. Mayor Halliday requested an addition to the minutes for clarification. Togliatti moved to approve the minutes with the addition, second by T. Bradley. Roll call-Ayes; Togliatti, T. Bradley, Beach and Mayor Halliday. Nays; none. Absent; R. Bradley, D. Greggain and D. Spesia. Motion carried.
The warrant list was presented. Following discussion, T. Bradley moved to approve the warrant list, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Bob Jacovec 1965 S. Carbon Hill Road
Mr. Jacovec had questions concerning the truck traffic route. In particular, his concerns were about Carbon Hill Road and repairs to the roads. The Board said there were no easy answers and that the ordinance to be presented at the meeting tonight will be tabled and addressed at a different meeting,
Aletter of request from the Coal City High School's Drama Club to hold its second annual Only Ghouls Run on Halloween 5K Fun Run/Walk on Sunday, October 20 at 5:30 p.m. No one was present representing the Drama Club, but they are to coordinate with Sgt. Harseim regarding the event along with completing the Special Event Application for the Village. There is no formal action required by the Board.
Connor Super gave a presentation on his project for the community in order to obtain Eagle Scout status. Mr. Super was proposing an 8' x 10' shelter with a picnic table
Coal City Village Board Meeting August 28, 2019 Page Two
in the Village's Dog Park. Also, he would like to have play equipment for the dogs. He will do the project himself through donation of the materials and asked if the Village could donate approximately $500 for the project. Trustee Beach thought it was a good idea and a benefit to the Dog Park and would have to investigate the commitment of a $500 donation. The project is scheduled for the summer of 2020. Mayor Halliday a Super to re-approach the Board with the final draft and material list and to consult with the maintenance department and Matt Fritz regarding the project.
Clerk Noffsinger swore in the new Coal City Police Officer, Joshua Nugent. Mr. Nugent will soon be attending the Police Academy. Members of the Coal City Fire & Police Board of Commissioners were in attendance, as were many Coal City Officers, staff, family and friends in support of the new officer. The Board congratulated Mr. Nugent and welcomed him to the force.
Christina Van Yperen, President and CEO of the Grundy County Chamber of Commerce presented a Proclamation declaring September 9th through September 13th as CHAMBER OF COMMERCE WEEK in Coal City. She briefly gave an overview of the Chamber benefits and thanked the Board for their past and present support.
Ordinance 19-21, approval of a Truck Route Designation was presented to the Board. Mayor Halliday made the following comments:
Not an easy answer or solution
Many meetings have been held discussing the route
Coal City is business friendly Development of Reed Road
Protect the Village's downtown streets Togliatti moved to postpone consideration of Ordinance 19-21 Truck Route Designation until the Board's next Regularly Scheduled meeting on Wednesday, September 11, 2019, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried. Mr. Jacovec asked if Grundy County was involved in the truck route discussions. Mr. Fritz stated they were and that Maine Township does not have the funds to repair the road. It was noted that there was a lot of work to be done yet to complete the truck route designation.
Ordinance 19-24 a Stop Sign Ordinance was presented to the Board. Mr. Fritz explained that with the extension of Oak Street, a two-way stop sign is required at Oak Street, west of DiPaolo. T. Bradley moved to adopt Ordinance 19-24 placing Stop Signs at the intersection of DiPaolo and West Oak Street, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Ordinance 19-25 the Development Agreement between the village of Coal City and Randy Alderson was presented to the Board. Attorney Heinle explained that Mr. Alderson was awarded the bid for the Village's surplus property between the BNSF and UP railroad tracks. A conditional use permit will be required for Mr. Alderson's plans. An amendment to Page 6, D(2) setting a completion date deadline will be added to the Development Agreement. Documents have been prepared for the purchase transaction by way of a Quit Claim Deed for the purchase price of $10,650. T. Bradley moved to adopt Ordinance 19-25 authorizing a Development Agreement with Randy Alderson for the surplus property between the BNSF and UP railroad tracks, second by Togliatti. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Ryan Hansen presented a pay request for the final payment to Brandt Excavating Inc. in the amount of $12,257.79 for the 5th Avenue Storm Sewer & Watermain Improvement project. Mr. Ryan said the project is totally complete and is recommending the final payment. T. Bradley moved to approve the final payment to Brandt Excavating for the 5th Avenue Storm Sewer & Watermain Improvement project in the amount of $12,257.79, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Mr. Fritz said that the final funding from the DCEO/Ike grant for the gravity line instead of the coaler lift station is ready for distribution. The total of the three payouts is $946,129.89 and the breakdown is:
Stott Construction $733,764.66
D Construction $129,656.35
Chamlin Engineering $ 82,708.88
Beach moved to approve payments to vendors who provided services for the Coaler Lift Station Replacement Project as stated totaling $946,129.89, second by T. Bradley, Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Beach. Motion carried.
Mr. Fritz reported that the asbestos removal on the property owned by the Village at 160 S. Broadway was bid by three contractors. EHC Industries in the amount of $7,087,00 was the lowest bidder. Beach moved to award the work for asbestos removal to EHC Industries for an estimated amount of $7,087.00, second by Togliatti. Roll call Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Also, regarding the 160 S. Broadway demolition, three bids were submitted for the demolition of the structure and the base for a parking lot. The lowest apparent bidder is JK Trotter Enterprises in the amount of $19,200.00. Beach moved to terminate the contract with J.K. Trotter Enterprises dated June 21, 2019 and authorize acceptance of the J.K. Trotter Enterprises demolition proposal dated August 26, 2019 for demolition of 160 S. Broadway at a price of $19,200, second by Togliatti. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried.
Mike Rodak from Christopher Burke Engineering (CBBEL) gave an update regarding the South Broadway Reconstruction Project. He explained the three stages of the construction schedule. Noted progress:
Construction delayed by NICOR
Curb & gutter
Appropriate base work
To Be Completed:
2-Center St. to Park St.
'Waiting for railroad right of entry
Two weeks before contractor will begin Stage 3-Broadway from Division to Gordon
Traffic to remain 2-way traffic per contractor
Stage 2 & 3 may run concurrent during construction Sidewalks to be replaced one block at a time
Final paving, striping, planting to be completed in 2020
East side of Broadway-older building construction concerns/protection
Residents patience and consideration during construction
Mayor Halliday expressed his approval of the progress on the South Broadway Reconstruction project.
Beach announced that there are two more Farmers Markets left in the season. Luke Cairns has been moving forward with his Eagle Scout Project of pop-up libraries. The Chalk Art Festival is slated for September 14 and volunteers and artists are needed. Mr. Fritz gave an update for the restroom grant and the new handicap accessible restrooms to be constructed in Lions Park.
Ryan Hansen reported that he has the IDOT Engineer Estimate of Cost to be executed by Mayor Halliday for the crack sealant project.
Chief Best reported:
The Department is looking for part-time officers
Officer George Shugart, who was a part-time officer for 2 years, has left the department and retired
Mr. Fritz reminded the Board that the GEDC Business After Hours Broker/Developer Event will be in Oak Brook on September 12th and encouraged Board attendance.
Beach displayed a sign that was made by a California resident for the Campbell Memorial Park. This young California resident was in the area because he is an avid train enthusiast and had been in the area train watching.
T. Bradley moved to adjourn into executive session to discuss sale of property per ILCS 5'120/2(c)(6) and review of executive session'minutes per ILCS 5 120/2(c)(21), second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R. Bradley, Greggain and Spesia. Motion carried at 8:11 p.m.
Following executive session, T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Halliday. Nays; none. Absent; R.
Bradley, Greggain and Spesia. Motion carried and the meeting was adjourned at 8:34 p.m.