Village of Coal City Planning and Zoning Board met Sept. 11.
Here is the minutes provided by the board:
At 7:12 p.m. on Wednesday, September 11, 2019, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. In respect of the September 11, 2001 Twin Tower attack in New York, a moment of silence was observed by all in attendance.' Roll call-Trustees Dave Togliatti, Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Also in attendance were Matt. Fritz, village administrator, attorney Mark Heinle, Police Chief Tom Best and Ryan Hansen from Chamlin Engineering.
All present recited the pledge of Allegiance
The minutes of the August 28, 2019 meeting were presented. T. Bradley moved to approve the minutes as presented, second by Beach. Roll call-Ayes; Togliatti, T. Bradley, Beach and Mayor Halliday, Nays; none. Abstain; R. Bradley, Greggain and Spesia. Motion carried.
The revised warrant list was presented. The revisions were pointed out to the Board. T. Bradley moved to approve the revised warrant list with the additions, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
A letter of request for the 5K Holiday Hustle was reviewed. Representing the committee, Jim Ludes, said the Holiday Hustle has raised $9,200 since in inception for various charities being the recipients. This is the 3rd annual 5K scheduled for December 1, 2019. The Board approved the request and instructed the committee to work with Sgt. Harseim for security.
Ordinance 19-26, a variance request for a shed to be constructed at 38 W. Division Street was presented. Owner, Nick Bulanda was present explained the request for a shed and 7 ft. fence. Mr. Fritz stated that the request had been presented to the Planning and Zoning Board and that Board is approving the request and recommending its approval to this Board. Location of the shed and fence were described. Togliatti moved to adopt Ordinance 19-26 approving a side yard variance and fence height variance at 38 W..
Division Street, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Resolution 19-19, approval of the preliminary plat approval and final plat approval for Phase 5 of Meadow Estates Subdivision was presented to the Board. Developer, Mark Scaggs was present. Mr. Fritz explained that Phase 5 consists of 14 lots on Joseph Court and Short Drive. This request was also reviewed and approved by the Planning and Zoning Board and they are recommending the approval of the preliminary plat and final plat of Phase 5 of Meadow Estates Subdivision. Letter of credit and/or performance bonds were discussed. Ryan Hansen stated that Chamlin has reviewed the engineering drawings. R. Bradley moved to adopt Resolution 19-19 updating the preliminary plat for Meadow Estates Subdivision and providing final plat approval of Phase Five upon engineering approval and final sign-off with performance security, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Resolution 19-18, approving the release of executive session minutes was reviewed by the Board. Attorney Heinle explained that this was the semi-annual review of the minutes for the release of executive session minutes and the attached list is his recommendations for release. These minutes are no longer time sensitive. Beach moved to adopt Resolution 19-18, releasing certain closed session minutes and allowing them to be available to the public, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.
Nancy Norton, President and CEO of the Grundy County Economic Development gave a presentation regarding the GEDC. Contained within the presentation were the topics of promoting Grundy County to investors and partners, energy overviews, and activities. The Board thanked Ms. Norton for the presentation and all she and her staff do for Grundy County.
Mayor Halliday brought to attention the intersection of Rt. 113 & South Broadway that is in need of specific traffic directional signals; area under construction and is confusing in that area. In addition, he asked Chief Best if cars in the drive-up lane of McDonald's could be instructed not to stop traffic on S. Broadway. Chief Best stated that this is a problem that the department addresses when they see it happening. Halliday also noted that there will be an increase in the gas tax.
Trustee Beach announced:
Chalk Art Festival is September 14th at the ECC from 10 am-3 pm with judging from 2-3 pm. This is a free family event. The next Farmers Market is September 21st
The Halloween Movie in the Park is scheduled for October 19th
Trustee T. Bradley reported on the Finance Committee Meeting held prior to tonight's meeting wherein the annual audit was discussed.
Trustee Spesia reported:
Fall Clean-up is scheduled for November 12th
South Broadway Reconstruction continues on schedule with lighting and sidewalks to still be installed before going to the opposite side
The next construction meeting is 9 am on September 24th
Trustee Greggain said that a Public Health & Safety Committee meeting will be scheduled sometime next week.
Trustee R. Bradley asked about the reconstruction repairs to the McDonald's corner. Mr. Fritz stated that he was informed it is scheduled for next week.
Trustee Togliatti stated that the Planning & Zoning Board meetings are open to the public and encouraged attendance.
Attorney Heinle said that the IML Conference is scheduled for next week in Chicago and invited the Coal City attendees to dinner on Thursday night.
Ryan Hansen gave an update regarding the Coaler sanitary sewer project. He also informed the Board that the Chamlin office in Morris will be open during the Cornfest Parade on Sunday, October 29th and invited the Board to stop by.
Chief Best reported on the Sergeant and Department meeting.
Mr. Fritz reported:
Coffee & Company was held this morning hosted by Sunshine Garden Center which was well attended
DCEO grant close out report for the Coaler sanitary sewer project and Broadway Phase II
Waste Management disposal contract will expire in the near future and the Village will negotiate the terms
T. Bradley moved to adjourn into executive session to discuss probable or imminent litigation per ILCS 5 120/2(c)(11), second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried at 7:55 p.m.
Following executive session, T. Bradley moved to adjourn the meeting, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. The meeting was adjourned at 8:14 p.m.