Grundy County Animal Control Highway Transit Committee met Nov. 21.
Here is the minutes provided by the committee:
I. Call to Order
| Attendee Name | Title | Status | Arrived |
| Eric Rasmusson | Board Member | Present | |
| Harold Vota | Board Member | Present | |
| Doug Boresi | Board Member | Present | |
| Debra Jo Kinsella | Board Member | Present | |
| Don Hansen | Vice Chairman | Present | |
| Jim Ryan | Board Member | Present | |
| Greg Ridenour | Board Member | Present |
Grundy County Engineer Eric Gibson
Grundy County Animal Control Director Sue Gale
Grundy County Transit Director Sherey Zerbian
Grundy County Administrator George Gray
Grundy County Human Resources Director Mary Kucharz
Grundy County Highway Technician Cody Doran
II. Public Comment
None
III. Approval of Minutes
1. Animal Control/Highway/Transit Committee - Regular Meeting - Oct 17, 2019 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
IV. Animal Control Claims
1. Animal Control Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
V. Animal Control New Business
A. Animal Control Report
Sue Gale informed the committee of a no-kill statute that will be discussed in the next Illinois Legislative Session. This could have great impact on shelters and rescues in Illinois.
Sue informed the committee that they are receiving fee cat litter and are in the process of determining how to get it to Grundy County from southern Illinois most efficiently.
Sue informed the committee that the full time position has been filled and they will be interviewing for the part time position tomorrow.
Sue informed the committee that a truck has encountered some rear quarter panel damage. It is estimated that the cost will be $3260.
1. Motion to recieve quotes for truck repair not to exceed $3260
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
B. Animal Control Monthly Case Detail
There were no questions on the monthly case detail
C. Animal Control Animal Activity
There were no questions on the animal control activity
D. Approval of Animal Control Fee and Return Policy
Sue Gale explained the changes in the proposed return and fee policy. This policy has been reviewed by State's Attorney's office.
1. Animal Control Policy
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
VI. Animal Control Old Business
There was no old business.
VII. Transit Claims
1. Transit Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
VIII. NewBusinessTransit
A. Recommend Bus Storage Scope of Work
1. 5355 : Draft for PDF Bus Storage Facility to Forward to IDOT
Sherey and George explained to the committee that the draft RFQ is completed and ready to be sent to IDOT for their review. The RFQ is for preliminary engineering and construction engineering to build a storage facility within the constraints of the budget of the grant.
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
IX. Old Business Transit
Sherey informed the committee that they hit 100 rides in 1 day last Tuesday this is a first for the system.
A. Adopt-A-Rider Program Update
Sherey informed the committee that after Thanksgiving the Adopt-a-rider program will begin. There will be a link on the website as well as the Facebook page. Letters will be sent to previous supporters and these donations are tax deductible This is a way for donations to be utilized to pay for rides.
B. Operations Manager Update
Sherey informed the committee that the new Operations Manager Position has been approved by both finance and personnel committees and will be posted.
C. Transit Van Update
Sherey informed the committee that the system received an IDOT distributed excess van. The van has a ADA approved ramp. This van can be used for employee work related travel as well as customer rides. When received the van needed tire, battery, and rear brakes. The van is currently being checked out and may need emergency brake cable system replaced. Following this inspection the van will go to safety lane and get license.
X. Highway Claims
1. Highway Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Debra Jo Kinsella, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
XI. Fuel Usage and Overtime
1. Fuel
Eric informed the committee that fuel is as expected and new fuel contract will begin January 1.
2. Overtime
Eric informed the committee that barring any call outs overtime should end at budget.
XII. New Business Highway
A. Recommend Utility Bill Split for 20 N. Dwight Road
Eric informed the committee that highway is currently paying for 50% of the electric bill at 20 Dwight Road and only 10% of the propane bill. Eric explained that these splits should match and highway should only pay 10% of electric bill. Eric requested the committee recommend the split to finance committee.
1. Motion to recommend uitlity bill split to finance
George Gray requested a summary of bills for the year be provided. Eric will supply that summary.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
B. Resolution Appropriating Funds for County Engineer Salary
Eric informed the committee that he recommended salary circular letter has not been received from IDOT. These are generally received in October. It is required that the county pay 95% of recommended in order to utilize MFT and STP funds. Eric explained that a 3% raise to recommended is on the secretary of transportation desk for approval. Eric requested the committee recommends 97% of the 2020 recommended salary.
1. Motion to approve 97% of 2020 Recommended Salary
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
C. Resolution Appropriating MFT Funds for Patrol No. 1 - $200,000
1. Resolution for Patrol #1
Eric explained that Patrol #1 is used to be reimbursed for maintenance activities from County MFT.
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS]
MOVER: Jim Ryan, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
XIII. Old Business Highway
A. Ridge Road Update
Eric explained to the committee that Ridge Road project was re-let and ended up saving
$805,365 from the previous letting. The project is currently awaiting award from IDOT.
B. Approval of 5 year construction plan
1. 5 Year Construction Plan
Eric explained the 5 year construction plan to the committee. There were no questions
RESULT: APPROVED [UNANIMOUS]
MOVER: Eric Rasmusson, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
C. Civil Engineer Vacancy Update
1. Civil Engineer Position
Eric informed the committee that the civil engineering position description has been updated. Responsibilities and requirements were updated as well as the salary cap was raised to $85,000. Eric will receive resume and applications until the week following thanksgiving. At that time applications will be evaluated and interviews will be scheduled accordingly. Eric explained he hopes to fill position by end of January.
XIV. Budget Reporting
1. FY19 Budget Tracking
George Gray updated the committee on the budget tracking.
XV. Executive Session
No session needed.
XVI. Action Taken on Recommendation from Executive Session
N/A
XVII. Adjournment
1. Motion to Adjourn
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Boresi, Kinsella, Hansen, Ryan, Ridenour
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