Grundy Reporter

Grundy Reporter

Monday, February 17, 2020

Grundy County Animal Control/Highway/Transit Committee met October 17

By Angelica Saylo Pilo | Jan 4, 2020

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Grundy County Animal Control/Highway/Transit Committee met Oct. 17.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name

Title

Status

Arrived

Eric Rasmusson

Board Member

Present

Harold Vota

Board Member

Present

Doug Boresi

Board Member

Absent

Debra Jo Kinsella

Board Member

Present

Don Hansen

Vice Chairman

Absent

Jim Ryan

Board Member

Absent

Greg Ridenour

Board Member

Present

Also present were:

Grundy County Engineer Eric Gibson

Grundy County Engineering Technician Cody Doran

Grundy County Administrator George Gray

Grundy County Human Resources Director Mary Kucharz

Grundy County Transit Director Sherey Zerbian

Grundy County Animal Control

II. Public Comment

No public comment

III. Approval of Minutes

1. Animal Control/Highway/Transit Committee - Regular Meeting - Sep 19, 2019 4:30 PM

RESULT: APPROVED [3 TO 0]

MOVER: Greg Ridenour, Board Member

SECONDER: Harold Vota, Board Member

AYES: Rasmusson, Vota, Ridenour

ABSENT: Hansen, Ryan

RECUSED: Boresi, Kinsella

IV. Animal Control Claims

1. AC Claims

RESULT: APPROVED [UNANIMOUS]

MOVER: Debra Jo Kinsella, Board Member

SECONDER: Harold Vota, Board Member

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

V. Animal Control New Business

A. Animal Control Report

Sue Gale discussed a policy for the reimbursement of adoption fees in the instance that an animal is returned due to unforeseeable circumstances. It was decided that 50% of the fee will be reimbursed up until 2 weeks and then 0% will be in affect. This policy will be reviewed by State's Attorney office and brought to next meeting.

1. AC Numbers

2. AC Monthly Case

3. AC Report

4. AC Animal Activity

VI. Animal Control Old Business

No old business

VII. Transit Claims

1. Transit Claims

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Greg Ridenour, Board Member

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

VIII. New Business Transit

A. Discussion of Operations Manager Position

Sherey shared with the committee the need for a new position within the Transit System and discussed the Job Description and salary for Operations Manager. The committee approved of the review and referred to personnel committee with positive recommendation.

1. Motion positive recommendation Operation Manager Position to Personnel Committee

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: Greg Ridenour, Board Member

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

IX. Old Business Transit

A. Discussion of Bus Garage- Scope of Work

George Gray and Sherey Zerbian informed the committee via PowerPoint Presentation of the options for location and scope of the bus barn building for transit. A decision was made to put together a request for qualifications to seek professional services to determine barn location and to design a structure of minimum that will hold the buses and stay within the limits of the grant funding.

The completed Request for Qualifications will be brought back to committee next month.

X. Highway Claims

1. Highway Claims

RESULT: APPROVED [UNANIMOUS]

MOVER: Debra Jo Kinsella, Board Member

SECONDER: Harold Vota, Board Member

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

XI. Fuel Usage and Overtime

1. Fuel

Normal for this season.

2. Overtime

Normal for this season.

XII. New Business Highway

Eric informed the committee of the electric bill for the Dwight Road county property. At this time the Highway department pays 10% of the propane bill but pays 50% of the electric bill. Eric explained that the department doesn't use 50% of the electric at this location and would like to review options and make a decision next month on how to move forward with this billing.

A. Review and Recommend Fuel Bids 2020

1. Bulk Fuel & Fuel Dispensing System

Eric Gibson explained to the committee that there was a bulk fuel and dispensing system bid letting 10-17-2019 at 10:00am

There were 2 bidders for the fuel contract. 1 bidder did not fill out bid sheet correctly and therefore was not considered in the bid tabulation.

FS Grainco was the lowest approved bidder at 272,998

RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 11/12/2019 6:00 PM

MOVER: Debra Jo Kinsella, Board Member

SECONDER: Greg Ridenour, Board Member

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

B. Review 5 year Construction Plan

Eric Gibson reviewed the changes made to the 5 year plan. The final plan will be presented to the committee next month for approval.

C. Salt Contract Update

Eric informed the committee of the new cost per ton for salt for the new contract through the state bid. The new price is a 56.4% increase when compared to last year salt. It is required that 80% of the contract tons be utilized by the ordering agency. The county will be keeping close tabs on salt usage this year.

D. Snow Removal Policy Review

Eric informed the committee of the current Grundy Highway snow removal policy for their information and comments. The plan is to attempt to follow policy when applicable.

1. Snow Removal Policy

XIII. Old Business Highway

A. Ridge Road Update

Ridge Road letting will take place November 8th at 10:00am. Utility relocates are underway at this time.

XIV. Budget Reporting

1. FY19 Budget Tracking

George Gray gave an update on the budget for Animal Control and Highway.

XV. Executive Session

No executive session

XVI. Action Taken on Recommendation from Executive Session

N/A

XVII. Adjournment

1. Motion to Adjourn

Adjournment 5:50 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Greg Ridenour

AYES: Rasmusson, Vota, Kinsella, Ridenour

ABSENT: Boresi, Hansen, Ryan

http://grundycountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=2542&Inline=True

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