Grundy Reporter

University of Illinois Senate Committee on University Statutes and Senate Procedures met Feb. 24.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, William Maher, Jeffrey Stein, Kelli Trei, Brent West

Ex officio: Jessica Mette, Jenny Roether

Absent: Matthew Goodman

Exofficio: Sharon Reynolds

A regular meeting of the Senate Committee on University Statutes and Senate Procedures (SP)was called to order at 9:00 am with Chair Gilmore presiding. 

I.APPROVAL OF MINUTES

The minutes of the February 19, 2020 meeting were approved as distributed.

II.PUBLIC COMMENT

No requests received.

III.CHAIR’S REMARKS

Chair Gilmore reported that the Committee on Faculty Sexual Misconduct Report and the Consensual Relationship Policy Task Force Report are still being discussed at both the system and university levels. Any suggested revisions to the Statutes are not expected before the fall semester.

Chair Gilmore reported that SP.19.12 (Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units) was approved by UIUC Senate on April 22, 2019 and was subsequently approved by the UIS Senate. The UIC Senate approved a modified version which University Senates Conference has sent back for review. Copies of the modified version were distributed for discussion at the next meeting.

IV.OLD BUSINESS

SP.18.15, Senate HandbookNo new discussion.

SP.19.14, Proposed Revisions to the Statutes, Article III, Section 3 – The DeanCopies of the updated draft proposal were distributed. Roether commented that she attended the Senate Committee on the Library (LB) meeting when the proposal was discussed. She reported that LB suggested “annual appointment” instead of “reappointment” on line 28. SP noted that annual appointment could also apply to the initial appointment. SP revised the language to clarify the initial appointment and the reappointment.

The proposal was approved to be presented for first reading at the March 9, 2020 Senate meeting.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental OrganizationNo new discussion.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of UnitsCopies of the updated draft proposal were distributed. Chair Gilmore gave an overview of the revisions that were made to more fully include the duties from StandingRule 13 to the Bylaws. 

SP discussed the draft proposal and discussed possible revisions including:

•Modify the wording regarding academic calendars.

•Address the question of eroding units.

•Address budgetary and financial impacts.

•Determine how to guide units when submitting proposals and the committee when considering them.

SP suggested that a portion of StandingRule 13 may need to be retained instead of moving all of the language to the Bylaws. SP noted that if language is retained in StandingRule 13, then there needs to be a reference between the StandingRules and the Bylaws. 

Friedman, Maher, and Roether will revise the draft proposal for further review at a future meeting.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)No new discussion.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)No new discussion.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the BudgetNo new discussion.

SP.20.16, Revision to the Bylaws, Part D.3 – Committee on Admissions 

SP reviewed the draft proposal that was distributed at the last meeting. SP noted that removing the phrase “of students from secondary schools and higher institutions”would allow consideration of graduate student admissions by the committee. Chair Gilmore will contact the chair of the Senate Committee on Admissions (AD) to clarify whether AD considers both undergraduate and graduate student admissions.

SP will discuss the draft proposal further at the next meeting.

SP.20.17, Revision to the Bylaws, Part A – Meetings (Presiding at Senate Meetings)No new discussion.

SP.20.18, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance Roether reported that she attended the last Conference on Conduct Governance (CG) meeting and assisted in revising the Bylaws language. SP will discuss this item further when a revised proposal is received from CG.

SP.20.19, Revision to the Bylaws, Part D.12 – Committee on General University Policy Copies of the updated draft proposal were distributed. Chair Gilmore reported that he corresponded with Nicholas Burbules, Chair of the Senate Committee on General University Policy (GP), regarding the revisions suggested by SP. Burbules noted that GP would like the new ex officio member to be specified as a human resources designee and not as a designee of the Chancellor.

SP reviewed the draft proposal and approved it to be presented for approval at the March 9, 2020 Senate meeting.

SP.20.20, Revision to the Bylaws, Part D.17 – Committee on Student DisciplineNo new discussion.

SP.20.22, Revision to the Bylaws, Part D.14 – Committee on Information TechnologyChair Gilmore asked committee members to review the draft proposal that was distributed at the last meeting so that it can be discussed at the next meeting.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and Vice Presidents, and Article III, Section 1 – The CampusNo new discussion.

V.NEW BUSINESS

No new business.

VI.ADJOURNMENT

The meeting was adjourned at 10:30 am.

https://uofi.app.box.com/v/USSP/file/636346089834