Grundy Reporter

Coal City Village Board met March 25.

Here is the minutes provided by the board:

At 7 p.m. in the boardroom of the Village Hall, President Terry Halliday called to order the meeting of the Coal City Village Board. (Pursuant to the temporary suspension of the in-person attendance and remote participation requirements of the Open Meetings Act under the Governor's Executive Order 2020-07, some of the trustees will be attending and participating in the meeting via remote video conference.) Roll call-Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach; Attorney Mark Heinle, Ryan Hansen from Chamlin Engineering, Matt Fritz, Village Administrator and Police Chief Tom Best were in attendance via remote video conference.

All recited the Pledge of Allegiance.

The minutes of the February 26, 2020 meeting were presented. T. Bradley moved to approve the minutes as written, second by Togliatti. Roll call-Ayes; Togliatti, Bradley,. Spesia, Bradley and Beach. Nays; none. Motion carried.

The minutes of the March 4, 2020 Budget Meeting were presented. T. Bradley moved to approve the minutes as written, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Abstain; Spesia. Motion carried.

The warrant list was presented for approval. T. Bradley moved to approve the warrant list as presented, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

There was no public comment at this meeting.

The Coal City PSO submitted a letter of request for a 5k Color Fun Run/Walk to be held on May 3rd in the Village. Chief Best stated that Sgt. Harseim will work with the group regarding security and route. The Board approved the request.

Resolution 20-08, authorizing the expenditure of funds for routine and urgent purchases to maintain uninterrupted essential village services was presented to the Board by Mr. Fritz. This is in respect to the Illinois Governor's General Order regarding attendance at meetings. The criteria for the expenditures is that the purchases must be made without prior approval, are within the adopted fiscal budget and are below $3,000. April 22, 2020 is the next scheduled Village Board meeting. Greggain moved to adopt Resolution 20-09 authorizing the expenditure of funds for routine and urgent purchases to maintain uninterrupted essential Village services, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mr. Fritz explained that the Planning and Zoning Board had reviewed the zoning map, made revisions and were presenting the approved version of the map to the Village Board. This is an annual review per the illinois State Statutes. The additions/revisions/corrections were explained by Mr. Fritz. Togliatti moved to adopt the 2020 Village of Coal City Zoning District Map as presented, second by Spesia. Roll call Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A contract for park entertainment was presented by Trustee Beach. "Cadillac Groove" will perform a concert in the Park on July 25th, Attorney Heine recommended that the motion include legal review. Beach moved to authorize Mayor Halliday to enter into a contract with "Cadillac Groove" to provide for live entertainment on July 25, 2020, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mr. Fritz announced that the budget hearing and the FY21 Budget adoption would be held at the April 22, 2020 meeting. A copy of the proposed ordinance was distributed to the Board members. Mr. Fritz pointed out the short term debit items, the decrease in expenditures and revenues, and the general fund reserve. No action was taken tonight.

Mr. Fritz requested approval of the COVID-19 response payments to the residents as previously discussed. Items discussed were:

• $25 Grundy County Chamber of Commerce Gift Certificates to each Coal City resident Flyer of explanation to be included with certificate in the April water, sewer, garbage bills

• Certificates to be mailed directly to the tenants and not the landlords

• Hope that the incentive will promote local businesses. Cost to the Village not to exceed $65,000

Mayor Halliday thanked Mr. Fritz and the Board for doing this for the Village's residents and business owners. Christina Van Yperen, President and CEO of the Grundy County Chamber of Commerce came in remotely and thanked the Board for their initiative for the residents and businesses in Coal City. The Board asked her for a brief update regarding the nuclear energy status and closing the Dresden Nuclear Station. She responded with no new status at this time. Greggain moved to approve the COVID-19 response payments to the residents, not-to-exceed $65,000, second by Beach. Roll call Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ryan Hansen announced the results of the March 19, 2020 Valerio Road Box Culvert project. There were 5 bidders and the apparent lowest bidder is D Construction in the amount of $112,415. Claypool Drainage District has reviewed and approved the plans, Construction should begin in the spring of this year. Spesia moved to approve the bid letting results for the Valerio Road Box Culvert in the amount of $112,415 to D Construction, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ryan Hansen explained the upcoming 2020 street maintenance program. The budgetary allotment for this project is $200,000. If the Village waives the competitive bidding process D Construction has agreed to extend the pricin bid as submitted for the South Broadway Reconstruction Project. The total engineering estimate for the 2020 street maintenance program is $210,000 which does not include Reed Road. The project was discussed at a recent Street and Alley Committee Meeting which included, patching and overlaying. Final approval of the program will be presented at the April 22nd meeting.

Mr. Fritz and Mr. Hansen explained the Lions Park/Hope Helps Park new washrooms. Items discussed included:

• $150,000 is a good value for the project

• Contractors are reviewing the plans

Handicap accessible with full access

• Includes adult changing tables, three bathrooms, locking doors, heat in the winter, drinking fountain, mechanical room

• Block building with sidewalk to playground and pavilion

• Low maintenance

Security cameras and lighting T. Bradley moved to approve the construction budget for the new bathrooms within Lions/Hope Helps Park at $150,000, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mayor Halliday announced the passing of former Mayor John Leroy Brown and expressed his condolences to the family. In addition he:

. Thanked Matt Fritz for setting up this remote meeting

• Thanked the Board for their flexibility

• COVID-19 continually being updated

• Be smart, stay calm, observe social distancing & hand washing.

• Be aware of fraud schemes

• Assistance to residents & businesses is being offered

T. Bradley announced that he had completed his Census 2020 questionnaire and encouraged everyone with the simple process.

D. Spesia announced that Waste Management has suspended bulk item pick-up until further notice. South Broadway construction continues with sidewalks, lighting, and bricks on the west side of Broadway.

· Attorney. Heinle stated that the Hoffman Property Tax Appeal will reach a decision in the near future. He also stated that Ancel, Glink Law Firm is open on a remote basis and continues to be in contact with their clients.

Ryan Hansen said that Chamlin Engineering is open with the staff working from home.

Chief Best confirmed that everyone was well at the police department. He said that the Municipal Minutes and other information have been very helpful.

Matt Fritz announced regarding the COVID-19 pandemic:

• Staff are working, are well and staying healthy

• Relief agencies in Coal City:

-No incidents or trouble at food distribution centers or dinners

-Distribution of hot meals to seniors through the Senior Nutritional Network is being researched

-Numbers of those needing assistance is increased

• Utilizing local businesses for carry-out meals

He thanked everyone for their patience in tonight's meeting.

Greggain moved to adjourn the meeting, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried and the meeting was adjourned at 8:10 p.m.

https://docs.google.com/document/d/1CIpElGZqWlmD-s-ZxTbjdjZswYJMOmlpT94sGURfEmM/edit