Grundy Reporter

University of Illinois System Senate Committee on University Statues and Senate Procedures met June 24.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, William Maher, Jeffrey Stein, Kelli Trei, Brent West

Ex officio: Jessica Mette, Sharon Reynolds, Jenny Roether

Absent: Joyce Tolliver

A special meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 9:00 am with Chair Gilmore presiding.

I. APPROVAL OF MINUTES

The minutes of the May 6, 2020 meeting were approved as distributed.

II. PUBLIC COMMENT

No requests received.

III. CHAIR’S REMARKS

Chair Gilmore reported that he sent feedback regarding SP.19.12 (Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units) to the University Senates Conference (USC), asking USC to retain key phrasing to clarify the category of “academic renaming” and to specify when unit-level votes are required. He noted that the Chicago and Springfield Senates passed a slightly different version of the proposal than the Urbana-Champaign Senate, and that the version reconciled by USC struck some passages that SP felt necessary to retain.

Chair Gilmore commented that SP.18.12 (Proposed Revision to the Constitution, Article I, Section 5 and the Bylaws, Part A) was approved by the Senate on November 12, 2018.

The proposal would move the quorum provision from the Constitution to the Bylaws which would bring the Urbana-Champaign Senate governing documents in line with the Chicago and Springfield Senates. He noted that SP.18.12 was held by the Office of the Chancellor and not forwarded to the Board of Trustees (BOT) for approval. Chair Gilmore reported that he met with Wanda Ward, Executive Associate Chancellor for Administration and University Relations, to discuss the proposal, making clear that the proposal should be forwarded to the BOT in the near future.

IV. OLD BUSINESS

SP.18.15, Senate Handbook

No new discussion.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

No new discussion.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

No new discussion.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)

SP reviewed the suggested revisions from the Senate Executive Committee. SP noted that this section of the Bylaws needs structural revisions for consistency and a fuller background. Chair Gilmore will update the draft proposal for further review at the next meeting.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F

(Senate Representatives to Other Bodies)

No new discussion.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the Budget

No new discussion.

SP.20.16, Revision to the Bylaws, Part D.3 – Committee on Admissions

SP reviewed the suggested revisions by the Senate Committee on Admissions. SP approved the proposal to be presented for approval at the July Senate meeting.

SP.20.17, Revision to the Bylaws, Part A – Meetings (Presiding at Senate Meetings)

No new discussion.

SP.20.18, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance

No new discussion.

SP.20.20, Revision to the Bylaws, Part D.17 – Committee on Student Discipline

No new discussion.

SP.20.22, Revision to the Bylaws, Part D.14 – Committee on Information Technology

SP reviewed the suggested revisions by the Senate Committee on Information Technology (IT). SP discussed including “engagement” to the first duty of IT. Chair Gilmore will contact Mike Bohlmann, Chair of IT, to suggest the inclusion of engagement. SP will discuss the draft proposal further at the next meeting.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and Vice Presidents, and Article III, Section 1 – The Campus

No new discussion.

SP.20.24, Revision to the Bylaws, Part D.15 – Committee on the Library

SP noted concern with the proposed language regarding the five-year review of the university librarian. SP will discuss the proposal further in the fall semester.

SP.20.25, Revision to Senate Governing Documents Regarding Emergencies

No new discussion.

SP.20.28, Revision to the Bylaws, Part D.11 – Committee on Faculty and Academic

Staff Benefits

SP reviewed the suggested revisions by the Senate Committee on Faculty and Academic Staff Benefits. SP approved the proposal to be presented for approval at the July Senate meeting.

SP.20.30, Revision to the Bylaws, Part A – Meetings

SP reviewed the draft proposal to clarify that the current edition of Robert’s Rules of Order Newly Revised is to be followed when the governing documents are silent on procedural guidance. SP approved the proposal to be presented for approval at the July Senate meeting.

SP.20.31, Revision to the Bylaws, Part D.10 – Committee on Equal Opportunity and Inclusion

No new discussion.

SP.20.32, Proposed Revisions to the Statutes, Article X, Section 1 (Tenure of Academic Staff)(a)6 and 7 – to permit the use of five-year appointments for non-tenure track faculty

No new discussion.

V. NEW BUSINESS

No new business.

VI. ADJOURNMENT

The meeting was adjourned at 10:30 am.

https://uofi.app.box.com/v/USSP/folder/51629919394