University of Illinois System Senate Committee on University Statues and Senate Procedures met May 6

By Philip Gonzales

Jul 18, 2020

University of Illinois System Senate Committee on University Statues and Senate Procedures met May 6.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, William Maher, Jeffrey Stein, Kelli Trei, Brent West

Ex officio: Jessica Mette, Sharon Reynolds, Jenny Roether

A regular meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 9:00 am with Chair Gilmore presiding.

I. APPROVAL OF MINUTES

The minutes of the April 22, 2020 meeting were approved as distributed.

II. PUBLIC COMMENT

No requests received.

III. CHAIR’S REMARKS

Chair Gilmore reported that the Senate meetings on April 27 and May 3 were held via Zoom webinar. He commented that SP.19.12, SP.19.14, and SP.20.29 were all approved at the April 27 Senate meeting.

IV. OLD BUSINESS

SP.18.15, Senate Handbook

Chair Gilmore noted that SP members could work on this item over the summer. It was suggested that Joyce Tolliver, incoming SP member, may be helpful to work on the handbook. Chair Gilmore will contact Tolliver to discuss this item.

SP.19.12, Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units

The proposal was approved by the Senate on April 27, 2020, so it will be removed from the agenda.

SP.19.14, Proposed Revisions to the Statutes, Article III, Section 3 –Dean, Director, or Campus Librarian

The proposal was approved by the Senate on April 27, 2020, so it will be removed from the agenda.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

Grossman noted that SP has reviewed subsections a and b with subsections c through f remaining. SP will discuss the proposal further next year.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

Friedman, Maher, and Roether will prepare a draft document indicating what should remain in Standing Rule 13. Maher noted the importance of a historical review when considering any revisions to Standing Rule 13. SP will discuss the proposal further next year.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)

Chair Gilmore commented that the draft proposal was shared with the Senate Executive Committee (SEC) last semester. SEC has reviewed issues of the eligibility of the Chair and Vice-Chair and its membership, but may still need to review other portions of the Bylaws, Part D.1. SP will discuss the draft proposal further once additional input is received from SEC.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)

Chair Gilmore commented that his notes on this issue were distributed last semester. SP noted the need to determine how each body relates to the Senate. Friedman commented that it had been previously suggested to combine Part E and Part F. Chair Gilmore will prepare a draft document for SP to consider next year.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the Budget