Coal City Public Library District Board of Trustees met July 9.
Here is the minutes provided by the board:
CALL TO ORDER
President Lois Phillips called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.
ROLL CALL
Communications Coordinator called the roll.
Trustees present:
Carol Crawford Becky Sipple
Renee McLuckie Steve Smith
Kris McPherson Debi Trotter
Lois Phillips
Others present:
Jolene Franciskovich, Director
Cindy Starks, Communications Coordinator
CORRECTIONS TO AGENDA
No corrections were made to the agenda.
CONSENT AGENDA
1. May 12, 2020 Regular Board Meeting Minutes
2. Action of Bills
3. Board of Trustees Policy
4. Ordinance 19-4 Ordinance Setting Meeting Dates for FY 2020-2021
Motion by Debi Trotter and second by Steve Smith that
The Board approve the consent agenda items: 1. May 12, 2020 Regular Board Meeting Minutes, 2. Action of Bills, 3. Board of Trustees Policy, and 4. Ordinance 19-4 Ordinance Setting Meeting Dates for FY 2020-2021.
Motion carried by roll call vote.
Ayes: McLuckie, Sipple, Smith, Trotter, McPherson, Crawford, and Phillips
Nays: None
CORRESPONDENCE
Thank you notes were received from staff members. Book donations were made by library staff members in memory of Amber Diaz and Denice Muzzarelli.
PUBLIC COMMENT
None.
TREASURER’S REPORT
Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.
DIRECTOR’S PROGRESS AND SERVICE REPORT
Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for May (attached). Cindy Starks made a presentation to the Board Members on her duties and responsibilities as Communications Coordinator.
STANDING COMMITTEE REPORT
Budget
Chairman Renee McLuckie reported that there were no discrepancies with the Budget Committee meeting minutes for the FY 2019-2020.
The chronology for annual financial ordinances was discussed with the Board Members.
The Working Budget was distributed to the Board Members for their review and discussion at next month’s regular board meeting. It was noted that the final numbers for the budget have not yet been determined by the County tax assessor’s office.
Policy
Chairman Crawford reported that there were no discrepancies with the Policy Committee meeting minutes for the FY 2019-2020.
Chairman Crawford scheduled a committee meeting for Wednesday, July 8 at 10:00 a.m. in Irving Street Annex A to review the (1) Freedom of Information Act, (2) Unattended Children in the Library, (3) Library Parking Lot, and (4) Firearms Policies.
Buildings & Grounds
President Phillips reported that there was one discrepancy found in the February 19, 2020 Building and Grounds Committee meeting minutes.
Motion by Debi Trotter and second by Steve Smith that
The Board amend the February 19, 2020 approved Building & Grounds Committee meeting minutes, by changing the words in the first sentence Monday, February 3, 2020 to Wednesday, February 19, 2020.
Motion carried by roll call vote.
Ayes: Crawford, McLuckie, Sipple, Smith, Trotter, McPherson, and Phillips Nays: None
AD HOC COMMITTEE REPORT
Evaluation Review
Chairman Smith reported that there were no discrepancies with the Evaluation Review Committee meeting minutes for the FY 2019-2020.
UNFINISHED BUSINESS
Staff Vacation Policy Compliance
Motion by Steve Smith and second by Renee McLuckie that
The Board compensate staff for unused vacation beyond one week for FY 2019-2020.
Motion carried by roll call vote.
Ayes: Sipple, Smith, Trotter, McPherson, Crawford, McLuckie, and Phillips Nays: None
NEW BUSINESS
Resolution 19-4 Resolution Authorizing Non-Resident Cards
Motion by Steve Smith and second by Renee McLuckie that
The Board adopt Resolution 19-4 Resolution Authorizing Non-Resident Cards.
Motion carried by roll call vote.
Ayes: Smith, Trotter, McPherson, Crawford, McLuckie, Sipple, and Phillips Nays: None
Closed Session
Motion by Steve Smith and second by Debi Trotter that
The Board move into closed session under 5 ILCS 120/2 (21) for the semi-annual review of closed session meeting minutes.
Motion carried by roll call vote.
Ayes: Trotter, McPherson, Crawford, McLuckie, Sipple, Smith, and Phillips
Nays: None
Entered closed session at 7:22 p.m.
Returned to open session at 7:43 p.m.
Semi-Annual Review of Closed Minutes
Motion by Becky Sipple and second by Steve Smith that
The Board approve and open closed session meeting minutes from December 10, 2019 as corrected, April 14, 2020 as corrected, April 23, 2020 as written, and May 12, 2020 as written.
Motion carried by roll call vote.
Ayes: McPherson, Crawford, McLuckie, Sipple, Smith, Trotter, and Phillips
Nays: None
Closed Session
Motion by Steve Smith and second by Carol Crawford that
The Board move into closed session under 5 ILCS 120/2 (1) to discuss the Library Director evaluation and compensation.
Motion carried by roll call vote.
Ayes: McLuckie, Sipple, Smith, Trotter, McPherson, Crawford, and Phillips
Nays: None
Entered closed session at 7:48 p.m.
Returned to open session at 7:59 p.m.
Director Salary
Motion by Steve Smith and second by Debi Trotter that
The Board approve a 5% increase to the Library Director’s salary for FY 2020-2021.
Motion carried by roll call vote.
Ayes: Crawford, McLuckie, Sipple, Smith, Trotter, McPherson, and Phillips
Nays: None
Library Committee Operations Analysis Results
The Board Members reviewed and discussed the results of the Library Committee Operations Analysis.
Trustee Training: Everything Library Trustees Need to Know During COVID-19
Three Board Members confirmed that they attended the Trustee Training webinar. Highlights from the webinar were discussed.
ANNOUNCEMENTS
July 4 Closed in observance of the Fourth of July
July 8 Trustee agenda items deadline
July 14 Regular monthly meeting of the Coal City Public Library District at 6:30 pm, Irving Street Annex, 70 N. Irving Street, Coal City
ADJOURNMENT
Motion by Debi Trotter and second by Steve Smith that
The Board adjourn.
Motion carried by roll call vote.
Ayes: Sipple, Smith, Trotter, McPherson, Crawford, McLuckie, and Phillips
Nays: None
Meeting was adjourned at 8:12 p.m.
https://www.ccpld.org/minutes/2020/MIN%20June%209%202020.pdf
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