Grundy Reporter

University of Illinois System Senate Committee on University Statues and Senate Procedures met July 8.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, William Maher, Jeffrey Stein, Joyce Tolliver, Kelli Trei, Brent West

Ex officio: Sharon Reynolds, Jenny Roether

Absent: Ex officio: Jessica Mette

A special meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 9:00 am with Chair Gilmore presiding.

I. APPROVAL OF MINUTES

The minutes of the June 24, 2020 meeting were approved as distributed.

II. PUBLIC COMMENT

No requests received.

III. CHAIR’S REMARKS

Chair Gilmore reported that a Senate meeting was held on July 1 in a town hall format to answer questions regarding the campus response to the COVID pandemic and the upcoming fall semester.

Chair Gilmore noted that a Senate meeting will be held on July 13 and SP will have several proposals on the agenda.

SP welcomed Joyce Tolliver to the committee. Tolliver replaces Matthew Goodman as a faculty member on the committee.

IV. OLD BUSINESS

SP.18.15, Senate Handbook

No new discussion.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

No new discussion.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

No new discussion.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)

SP reviewed and revised the updated draft proposed. SP discussed the possible addition of the Chair of the Senate Committee on Equal Opportunity and Inclusion (EQ) to the Senate Executive Committee (SEC), especially in light of the current issues related to diversity and inclusion that are facing the country. Chair Gilmore will share the suggestion to add the Chair of EQ with SEC, noting that SP recommends that the full Senate consider the membership of the SEC.

SP approved the proposal to be presented for approval at the July Senate meeting.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)

No new discussion.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the Budget

No new discussion.

SP.20.16, Revision to the Bylaws, Part D.3 – Committee on Admissions

No new discussion.

SP.20.17, Revision to the Bylaws, Part A – Meetings (Presiding at Senate Meetings)

No new discussion.

SP.20.18, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance

No new discussion.

SP.20.20, Revision to the Bylaws, Part D.17 – Committee on Student Discipline

No new discussion.

SP.20.22, Revision to the Bylaws, Part D.14 – Committee on Information Technology

SP reviewed the updated draft proposal. Chair Gilmore reported that he emailed Mike Bohlmann, Chair of the Senate Committee on Information Technology, to suggest the inclusion of “engagement” and Bohlmann concurred.

SP questioned the inclusion of the University Associate Vice President for Administrative Information Technology Services as an ex officio member since this is not a campus-level position. Chair Gilmore will relay SP’s concerns to Chair Bohlmann and will return any response.

SP will discuss the draft proposal further in the fall semester.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and Vice Presidents, and Article III, Section 1 – The Campus

No new discussion.

SP.20.24, Revision to the Bylaws, Part D.15 – Committee on the Library

No new discussion.

SP.20.25, Revision to Senate Governing Documents Regarding Emergencies

No new discussion.

SP.20.28, Revision to the Bylaws, Part D.11 – Committee on Faculty and Academic Staff Benefits

No new discussion.

SP.20.30, Revision to the Bylaws, Part A – Meetings

No new discussion.

SP.20.31, Revision to the Bylaws, Part D.10 – Committee on Equal Opportunity and Inclusion

SP reviewed the draft proposal from the Senate Committee on Equal Opportunity and Inclusion (EQ). SP discussed revisions to the draft proposal including the need to reference the Office of the Vice Chancellor for Diversity, Equity and Inclusion. Chair Gilmore will share the suggested revisions with JJ Pionke, Chair of EQ.

SP.20.32, Proposed Revisions to the Statutes, Article X, Section 1 (Tenure of Academic Staff)(a)6 and 7 – to permit the use of five-year appointments for non-tenure track faculty

No new discussion.

V. NEW BUSINESS

No new business.

VI. ADJOURNMENT

The meeting was adjourned at 10:30 am.

https://uofi.app.box.com/v/USSP/file/715612557146