Grundy Reporter

Coal City Village Board met Sept. 23.

Here is the minutes provided by the board:

At 7 p.m. Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call in attendance virtually were Trustee Ross Bradley, David Spesia, Tim Bradley and Sarah Beach, Police Chief Tom Best, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle, In-house attendee was Matt Fritz, village administrator. Absent were Trustee Dan Greggain and Dave Togliatti.

All recited the pledge of Allegiance.

Mayor Halliday thanked all those in attendance, prior to tonight's meeting, for the swearing-in of the new officer, Brian Pustz. The ceremony was held in the Campbell Memorial Park. Mr. Pustz will begin police academy in the near future.

The minutes of the September 9, 2020 meeting were presented. With one correction noted, Spesia moved to approve the minutes with the correction, second by T. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The warrant list was presented and reviewed. Spesia moved to approve the warrant list as presented, second by R. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

There was no public comment at this meeting.

A variance request at 380 N. Kankakee Street by Betsy Elberts was presented by Mr. Fritz. Ms. Elberts was in attendance virtually. The petitioner lives at the southwest corner of N. Kankakee Street and Fourth Street. She has dogs and wishes to construct a 6 ft. privacy fence on her property, requiring a corner side yard variance. A Public Hearing was held before the Planning and Zoning Board wherein they unanimously approved the request and are making that recommendation to the Village Board tonight, T. Bradley moved to adopt Ordinance 20-16 granting a variance to place a fence within the corner side yard at 380 N. Kankakee Street, second by Spesia. Roli call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

(Trustee Dave Togliatti joined the meeting remotely at 7:16 p.m.) Discussion was held regarding the Village's solid waste disposal. Waste Management has been the long standing company holding a contract for those services, but providing the present services are no longer feasible by Waste Management. An RFP (request for proposal) was conducted with two applicants submitting, namely Environmental Recycling & Disposal Service and Waste Management. Neither of these proposals complied with the Village's specific services, and both altered their services within the Village's RFP process. A review committee consisting of Darrell Olson, Terry Halliday, Dave Spesia, Dave Togliatti and Mr. Fritz reviewed each application and comparisons were made. Since neither complied with the required specifications, Spesia moved to reject all bids received in response to the solid waste and recycling services RFP dated September 11, 2020, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mr. Fritz presented the contract for Environmental Recycling and Disposal. Included in their contract were the following:

• Yard waste totes for everyone at no additional charge.

• Recycle pick-up weekly

 b Street cleaning twice a year

• Quarterly e-waste pick-up; TV's and monitors will be picked-up for a fee of $35 each

• A spring or fall clean-up will be included yearly

• Port-a-lets for the parks will be included

• White goods pick-up weekly

• Garbage, yard waste & recycle will be 96 gallon carts 

Dale Ipema and Jay Ipema, representing Environmental Recycling and Disposal were in attendance remotely. They noted:

. All totes will be new

• Collection days change to either a Thursday or Friday pick-up

• Post cards will be sent to all residents regarding the new collection days

• Pamphlets will be attached to each set of totes delivered stating the new guidelines

• Totes will be delivered immediately; Waste Management will pick-up the garbage and their totes on Tuesday, September 29th

• First pick-up for Environmental Recycling and Disposal will be the first week in October

Spesia moved to adopt Resolution 20-28 approving Environmental Recycling and Disposal solid waste contract, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

The 2020 Trick-or-Treat hours for the village were discussed. Chief Best stated that Coal City, Diamond and Carbon Hill are collaborating with a common sense guidelines for the annual event. Best has reviewed the CDC guidelines. The hours will be scheduled for October 31st from 4-6 p.m. Notice of this information will be posted on the Village's web site and also enclosed in the October water, sewer, garbage bills to the residents. Chief Best reminded residents to be careful and respectful of the event. Beach moved to approve the Trick-or-Treat hours on October 31, 2020 and the guidelines presented, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mayor Halliday stated he was anxiously awaiting the completion of the South Broadway Reconstruction project. He has received favorable comments from residents. He will not be at the next Village Board meeting on October 14, 2020.

Trustee Beach announced:

• Saturday, September 26th is the last Farmers Market

• The Concert in the Park was a success and the band was well received

• National Small Business week

• Coal City has ranked 10 of their businesses as "Best of Grundy County" as favorite businesses

Trustee T. Bradley announced a Finance Committee Meeting at 5:30 on Monday, September 28th

Trustee Spesia stated that the South Broadway Reconstruction project is moving slow and he is anxious to wrap this up. He suggested that it might be time to hold the Village Board meeting in person.

Trustee R. Bradley clarified that the Public Meeting to be held on Thursday, September 24th are not Public Hearings and Board attendance is not required.

Trustee Togliatti reiterated that the band performing at the Concert in the Park was great and that he was pleased with the 5th Avenue updates.

Clerk Noffsinger stated that due to State Statutes, the Village Board will have an executive session at the October 14th meeting to review the executive session minutes for content.

Ryan Hansen from Chamlin Engineering reported:

• 2020 Street Maintenance project is completed except for the punchlist items and shoulder stone

• Lions Park washrooms-project nearly complete; only electrical and adult changing table need to be completed

• Update on engineering projects-North Broadway Bridge, storm sewer on 2nd Avenue and Prairie Oaks pavement rehabilitation project 

Mr. Hansen thanked the Village's Public Works Department for striping the parking lots and the signage at the Lions Park bathrooms.

Chief Best thanked those who attended the swearing-in of Officer Pustz, with family, and Village Officials and he is now off to the police academy.

Mr. Fritz reported:

• Local CURE reimbursement grant-The Village is registered and proceeding with the application while adding the purchase of barricades to the total reimbursement of $230,000

• Downstate Stabilization Funds-State of Illinois is proceeding is disbursing the funds 

• TIF Amendment #4 Public Meeting is scheduled at 5:30 p.m. on Thursday, September 24, 2020 at the Coal City Lions Hall; 600-700 mailings were sent to affected residents and the meeting can be in person or virtually-Village Board will act on the amendment in January 2021.

• CDGB Housing Rehab Public Meeting is scheduled for 7 p.m. on Thursday, September 24 at the Coal City Lions Hall-NCICG will facilitate the meeting and the next process is to review the applications

• The Tri-County Kankakee River Alliance held a committee meeting and they are preparing the rates

• Public Works will be doing hydrant flushing the week of October 5th

Trustee T. Bradley suggested that a Finance Committee meeting be scheduled to review the annual audit.

Mayor Halliday asked for an update regarding the new intern. Mr. Fritz stated that he did interviews and offered the position to Thomas Phetmeuangmay of Sycamore. Attorney Heinle will review the Northern Illinois University contract.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried and the meeting was adjourned at 8 p.m.

https://coalcity-il.gov/wp-content/uploads/2020/01/09-23-2020-VB-Minutes.pdf