Grundy Reporter

Village of Coal City Village Board met Oct. 14.

Here is the minutes provided by the board:

At 7 p.m. in the absence of the Mayor, Clerk Pamela Noffsinger called to order the meeting of the Coal City Village Board. Roll call virtually were Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach; Ryan Hansen from Chamlin Engineering, Police Chief Tom Best, Matt Fritz, Village administrator and attorney Mark Heinle.

All recited the Pledge of Allegiance.

Togliatti moved to appoint Trustee Tim Bradley as the temporary Mayor for tonight's meeting, second by Greggain. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach, Nays; none. Abstain; T. Bradley. Motion carried.

The minutes of the September 23, 2020 meeting were presented. Togliatti moved to approve the minutes as presented, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Abstain; Greggain. Motion carried.

The warrant list was presented and reviewed by the Board. A correction was made to the invoice and payment to TEST Inc. which is incorrect and should be $365.00: R. Bradley moved to approve the warrant list with the amendment, second by Spesia. Roli call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

There was no public comment at this meeting.

Via ZOOM, Brian Zabel from the auditing firm of Brian Zabel & Associates, presented the Village's audit report for FY20. The audit was reviewed and discussed at the Finance Committee meeting held previously to this meeting. Village assets, revenues and expenditures were discussed. Mr. Zabel said the audit was conducted and completed and the report is the culmination of the Village's financial activities during the fiscal year ended April 30, 2020. Beach moved to accept the FY20 Audit as presented, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ordinance 20-17 for the continuance of a conditional use for 235 E. Oak Street was presented. The Petitioner, John Trotter, was present virtually. In 2017 Mr. Trotter received a conditional use permit to conduct a gravel manufacturing/concrete recycling operation with conditional and limitation. Mr. Trotter's goal is to crush gravel and fill the property until it has increased to a ground elevation of 571' above sea level. He then would be interested in selling the property for industrial use. However, the property is not completed to the elevation expected. Mr. Trotter would like to extend his conditional use, together with increasing the number of days permitted to manufacture and lengthen the season to perform the manufacturing/recycling operation. Points of discussion included:

• Requesting an additional three-year continuance

Three crushing seasons from Dec. 1st-April 15th Approval of operation on Saturdays, 8 a.m-noon 

Public Hearing was heard before the Planning and Zoning Board who approved the request and is making that recommendation to the Village Board

• Continue to follow the State of Illinois specs.

• Restoring the property for industrial development

Attorney Heinle stated that there was an inconsistency in Section 6 (b) and 6 (c) of the ordinance regarding the years of storage. The ordinance will be changed to reflect four years and not five. Togliatti moved to adopt Ordinance 20-17 allowing for the continuance of certain industrial conditional uses for a limited time at the old paper mill site at 235 E. Oak Street, second by R. Bradley. Roli call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. Mr. Trotter thanked the Board for the continuance.

Resolution 20-19 approving and authorizing entry into an agreement with Northern Illinois University for a student internship for services at Coal City. Mr. Fritz explained that NIU (Northern Illinois University) requests an agreement in order for an intern to be employed by the Village as an Administrative Intern. Thomas Phetmeuangmay was introduced to the Board via ZOOM. "Intern Tom" is in graduate studies for the MPA program at NIU, Payment for his services are billed through NIU for 20 hours of services per week. "Intern Tom" explained his projects for the village. Greggain moved to ratify the endorsement of the contract with NIU in order to gain the Administrative Intern services of "Intern Tom", second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mr. Fritz and Ryan Hansen explained the request for Payment #1 in the amount of $142,203.02 to D Construction for the non-MFT annual street and alley improvement project. A 5% retention amount of $7484.37 will be held until the project is fully completed. Spesia moved to approve payment #1 for the non-MFT Annual Street and. Alley Improvement program totaling $142,203.02 to D Construction, second by Greggain. Roli call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Payment #1 for the TIF related 2020 street and alley project in the amount of $58,379.34 to D Construction was presented to payment. A 5% retention amount of $3,072.34 will be held until the project is fully completed and approved. Spesia moved to approve payment #1 for the TIF-related 2020 Street & Alley Improvement program totaling $58,379.34 to D Construction, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley, and Beach. Nays; none. Motion carried.

T. Bradley reported that he had contracted COVID-19 so he was in quarantine buť feeling better.

Spesia announced that the South Broadway planters have been planted and that the public works department is watering the planters and a long term care plan is being developed. A storm drain will be added on West Gordon in the near future.

Greggain announced that there will be a Public Health & Safety Committee meeting at 5 p.m. on October 22nd via ZOOM.

Clerk Noffsinger presented an update regarding the 2020 Census.

Chief Best thanked all who attended the swearing in of the new officer, Brian Pustz. Officer Pustz started Police Academy on Monday, October 12th.

Mr. Fritz reported:

Presented a financial update for FY21 and described the expenditures and fund balances through September 2020

• NCICG is presently accepting and reviewing the Housing Rehab applications with some housing inspections being conducted

At 7:40 p.m., Togliatti moved to enter into executive session per ILCS 5 120/2(c)(21) to review executive session minutes, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Following the executive session, Togliatti moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried and the meeting was adjourned at 7:50 p.m.

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