Grundy Reporter

University of Illinois System Senate Committee on Conduct Governance met Sept. 22.

Here is the minutes provided by the committee:

Present: Chair Adrienne Dixson, Creen Ahmad, Trish Anton, Taylor Berkshire, Justin Brown, Stephen Bryan. Randy Ewoldt, Meghan Hazen, Yu Ma, Kathy Martensen, Adrienne Yasunaga. Minutes by Angela Ennis

Ex officio: Kathy Ryan, Alexis Thompson

Absent: Ian Katsnelson, James Shriner, Juan Suarez Ontaneda, Rino Veljacic, Dingying Zhang

Ex officio: None

Guests: None

I. CALL TO ORDER

A regular meeting of the Senate Committee on Conduct Governance (CCG) was called to order at 3:05 pm with Chair Dixson presiding.

II. APPROVAL OF MINUTES

The minutes of the August 3, 2020 meeting were approved as distributed/revised by roll call vote.

Chair Dixson called for a motion to move, Randy Ewoldt motioned, Trish Anton seconded the motion, no one abstained.

Yes: Ahmad, Anton, Berkshire, Dixson, Ewoldt, Hazen, Ma, Martensen

No: None

Abstain: None

III. PUBLIC COMMENT

Angie Ennis shared the Senates recommendation and procedures for approving minutes, agenda items, in that the vote will be via roll call. Unanimous consent should not be used for voting on items. The minutes should include who made the motion, if the motion was seconded, if there was discussion and then if the motion was approved or failed.

IV. CHAIR’S REMARKS

Chair Dixson had no remarks.

V. OLD BUSINESS

a. OPEN MEETINGS ACT (OMA TRAINING)

Chair Dixson shared that Angie Ennis sent an email out to the committee to complete their Open Meetings Act training by November 22, 2020. She asked the committee members to view the email and complete the training – the training link is in the email document.

b. OMA UPDATE ON VOTING VIA ZOOM MEETINGS

This was discussed earlier in the Public Comment section.

VI. NEW BUSINESS

§ 3-605(b) Classification, Locations and Custodians of Student Records

Chair Dixson asked that Angie Ennis share the nature of the submitted proposal. Angie shared that Colin Van Orman from the Carle Illinois College of Medicine submitted a submission of adding in Carle Illinois College of Medicine to § 3-605(b) Classification, Locations and Custodians of Student Records. This would create a new #9) and insert the following: 9. Carle Illinois College of Medicine: Registrar, Medical Sciences Building, 506 South Mathews Avenue. The committee review and discussed the policy submission and had no concerns with the insertion.

Chair Dixson called for motion to move to a vote. Justin Brown made a motion to approve proposal § 3-605(b) Classification, Locations and Custodians of Student Records. The motion was seconded by Creen Ahmad. § 3-605(b) Classification, Locations and Custodians of Student Records was approved via roll call vote.

Yes: Ahmad, Anton, Berkshire, Brown, Dixson, Ewoldt, Hazen, Ma, Martensen

No: None

Abstain: None

Topic of Discussion

There was continued discussion by the committee to clean up other addresses and office names listed in § 3-605(b) Classification, Locations and Custodians of Student Records. Chair Dixson suggested to bring back to the October meeting to discuss the changes. Dean Stephen Bryan and Justin Brown agreed to meet prior to the next meeting and bring updates/changes to the October meeting.

VII. ADJOURNMENT

Chair Dixson asked for a motion to adjourn. Trish Anton motioned to move; Randy Ewoldt seconded the motion.

Yes: Ahmad, Anton, Berkshire, Brown, Dixson, Ewoldt, Hazen, Ma, Martensen

No: None

Abstain: None

The meeting was adjourned at 3:26 pm.

https://uofi.app.box.com/v/ConferenceOnConductGovernance/file/739692217432