Coal City Community Unit School District #1 Board Met Jan. 27.
Here is the minutes provided by the board:
Roll Call.
President Miller called the Board Study Session meeting to order at 6:00 p.m. in the Coal City Community Unit School District #1 Office Boardroom. In attendance were Board members Robert Bianchetta, Dan Engelhardt, Mary Gill, Shawn Hamilton, Quint Harmon, Chuck Lander, and Ken Miller. Also, in attendance was Superintendent Kent Bugg, CSBO Jason Smith, Director of Curriculum and Instruction Tammy Elledge, Director of Special Populations Sandy Rakes, Principal Chris Spencer, Assistant Principal Luke Krippel, and Board Secretary LaWanda Gagliardo. President Miller led the Board, and others present in reciting the Pledge of Allegiance.
Discussion on Tier 1 District Athletic Plan
Athletic Director Dan Hutchings was in attendance and discussed the extra-curricular plans for the district now that the region has moved to the State’s Phase 4 mitigations. Mr. Hutchings provided the Board with a schedule of each sports season which have been modified due to COVID, and due to these modifications, some of the sports season’s overlap. Due to the mitigations in place, there can only be 50 people in attendance. Due to that limit, there will be no spectators, and the games will be live streamed. Dr. Bugg and the Board were in agreement that having students choose what sport they want to participate in would be a difficult decision for them to make, given that some of the athletes are multi-sport athletes. Dr. Bugg asked Mr. Hutchings to set a meeting with the Athletic Committee and to get an addendum prepared for Board approval at the next board meeting. This addendum would allow students to participate in more than one sport at a time. Principal Spencer spoke about how some of the co-curricular activities were exceling in their virtual competitions. Speech and Scholastic Bowl were two that were mentioned.
Discussion on Return to School Plan
Dr. Bugg discussed the evaluation of the district’s current practices, and any adjustments deemed necessary to continuously improve the Return to School Plan. Dr. Bugg had the building Principals conduct meetings with their faculty and staff regarding a transition to full day instruction plan. Dr Bugg has conducted weekly meetings with the Union leadership to stay abreast of any major issues and concerns the staff is having. Safety issues are not coming up at these meeting, but the main two issues are: (1) providing the best education for full-time remote learners, and (2) instructing students when students can’t move all day. The Teaching and Learning Committee has addressed most of the concerns, and are working on ideas for these two pressing concerns. Some ideas for full-time remote learners were 100% synchronous learning, or another online platform. Dr. Bugg updated the Board on his meetings with Superintendents across the County. As a group they are looking at possibly returning to full-day instruction between March 1 – March 15, with the exception of the Minooka school districts. The reasoning behind the timeframe was (1) trying to start instruction learning at the beginning of a quarter (2) hopefully it’s warmer to allow students to get outside, and (3) it would allow the county more time to get their staff vaccinated. For District 1, March 11 was the date thought to be the best date due to the fact it would allow our teachers time to prepare, and that date aligns with the rest of the Districts in the County. The Board will consider this information and take formal action at the February Board meeting.
Discussion on Announced Closure of Dresden Station
Dr. Bugg provided the Board with an update on the announced closure of the Dresden Station including efforts to keep the station open, and the district’s financial planning process. Dr. Bugg discussed that at this time we are in a bit of a holding pattern, due to the legislation session being cancelled in February, and there probably won’t be any legislative progression until May or the summer. Faircom has a meeting scheduled to continue its efforts in collaboration with Climate Jobs Illinois. Dr. Bugg has been in meetings with Exelon to negotiate a tax ramp down model and agreement. The goal is to have this finalized by the end of the school year. Dr. Bugg will continue to provide the Board with updates as things change or progress.
Discussion on FY22 School Calendar
Dr. Bugg has worked collaboratively with the Administrative team, the Union, and GAVC on the development on the draft for the FY22 school calendar. A final draft will be provided for Board consideration and action at the February 3, 2021 board meeting.
Final Reading on Revised District Policies
The first reading took place on December 2, 2020, and the second reading on January 6, 2021. This was third reading on the revised district policies. The Board Policy Committee met before the Board Study Session meeting to discuss the revised policies, and will make their recommendation at the February 3, 2021 board meeting.
| 2:20-E | Waiver and Modification Request Resource Guide |
| 3:40 | Superintendent |
| 3:40-E | Checklist for the Superintendent Employment Contract Negotiation Process |
| 4:10 | Fiscal and Business Management |
| 4:55 | Use of Credit and Procurement Cards |
| 4:60-AP1 | Purchases |
| 4:80 | Accounting and Audits |
| 4:90 | Student Activity and Fiduciary Funds |
| 4:120-AP | Food Services; Competitive Foods; Exemptions |
| 4:150 | Facility Management and Building Programs |
| 4:175 | Convicted Child Sex Offender; Screening Notifications |
| 4:175-AP1 | Criminal Offender Notification Laws; Screening |
| 5:30 | Hiring Process and Criteria |
| 5:30-AP2 | Investigations |
| 5:185-AP | Resource Guide for Family and Medical Leave |
| 5:190 | Teacher Qualifications |
| 5:270 | Employment At-Will, Compensation and Assignment |
| 6:15 | School Accountability |
| 6:20 | School Year Calendar and Day |
| 6:40 | Curriculum Development |
| 6:235-E5 | Children’s Online Privacy Protection Act |
| 6:280 | Grading and Promotion |
| 6:300 | Graduation Requirements |
| 6:300-E2 | State Law Graduation Requirements |
| 6:300-E3 | Form for Exemption from Financial Aid Application Completion |
| 6:310 | High School Credit for Non-District Experiences; Course Substitutions; Re Entering Students |
| 6:310-E | Class Substitution Request |
| 6:315 | High School Credit for Students in Grade 7 or 8 |
| 6:320 | High School Credit for Proficiency |
| 6:340 | Student Testing and Assessment Program |
| 7:100 | Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students |
| 7:140 | Search and Seizure |
| 7:140-E | Letter to Parents/Guardians Regarding the Right to Privacy in the School Setting Act |
| 7:300 | Extracurricular Athletics |
| 7:325 | Student Fundraising Activities |
| 7:340-AP1 | School Student Records |
| 7:340-AP1, E1 | Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records |
| 7:340-AP2 | Storage and Destruction of School Student Records |
| 7:340-AP2, E1 | Letter Containing Schedule for Destruction of School Student Records |
Finance Reports
The monthly revenue and expenditure summary reports for December were enclosed for review. Detailed reports were available in the Business Office for review prior to the meeting. The Treasurer’s report, investment report, and lunch report for December were also enclosed for review.
Open
Items not known at agenda preparation time – none.
Sharing Ideas / Information – none.
Closed Session
At 6:59 p.m. a motion made by Mr. Lander and seconded by Mr. Harmon to go into closed session for the purpose of considering information regarding the appointment, employment, compensation, discipline, performance, dismissal of specific employees, collective bargaining matters, and pending litigation.
Roll Call.
Ayes: Chuck Lander, Quint Harmon, Robert Bianchetta, Dan Engelhardt, Mary Gill, Shawn Hamilton, Ken Miller Nay:
Motion: Carried.
Adjournment
Mr. Harmon moved and Mr. Lander seconded to adjourn at 7:58 p.m. the Board Study Session of the Whole meeting.
https://4.files.edl.io/a7a8/02/05/21/195936-bdb0a6d9-2791-4b28-b6fa-87232d532004.pdf
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