Grundy Reporter

Coal City Public Library District Board of Trustees Met May 11.

Here is the minutes provided by the board:

CALL TO ORDER

President Lois Phillips called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 p.m. President Phillips addressed the Board of Trustees indicating how much she had enjoyed her almost 35 years as a Board Member and how she would still continue to support the library. Trustees thanked President Phillips for her years of service, loyalty, leadership and dedication.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford         Steve Smith

Renee McLuckie      Debi Trotter

Lois Phillips              Dean Vigna

Becky Sipple

Others present:

Jolene Franciskovich, Director

Leah Bill, Assistant Library Director

Cindy Starks, Communications Coordinator

Dana Abraham, Head of Adult Services

CORRECTIONS TO AGENDA

None.

CONSENT AGENDA

1. April 13, 2021 Regular Board Meeting Minutes

2. April 21, 2021 Special Board Meeting Minutes

3. April 29, 2021 Strategic Plans Committee Meeting Minutes

4. Identity Protection Policy

5. Interlibrary Loan Policy

6. Volunteer Policy

7. Action of Bills

Motion by Debi Trotter and second by Steve Smith that

The Board approve the consent agenda items: (1) April 13, 2021 Regular Board Meeting Minutes, (2) April 21, 2021 Special Board Meeting Minutes, (3) April 29, 2021 Strategic Plans Committee Meeting Minutes, (4) Identity Protection Policy, (5) Interlibrary Loan Policy, (6) Volunteer Policy, and (7) Action of Bills. 

Motion carried by roll call vote.

Ayes: Trotter, Vigna, Crawford, McLuckie, Sipple, and Phillips

Abstain: Smith

CORRESPONDENCE

None.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for April (attached). Jolene updated the Board of Trustees on the status of the legislation concerning the Dresden Power Station. President Phillips suggested the Board of Trustees take part in the strategic plan webinar that RAILS is offering to Trustees. Dana Abraham, Head of Adult Services, presented the statistics for adult programs, discussed the in-person programs and events offered such as exercise, blood drive, ice cream social, and movies on the lawn, and the virtual programs such as quilt show and Veterans Day program. Information was provided concerning the upcoming Summer Reading Challenge (SRC) through the Beanstack app. Adults completing the SRC will receive a CCPLD logoed utility tote and three winners will receive the grand prize of a $100 gift card to the local business of their choice.

STANDING COMMITTEE REPORTS

President Phillips provided the Board of Trustees with a description of the standing committees. Trustees were asked to mark the standing committees they had interest in serving on and give it to the Library Director. Appointments for the new committee members will be made at the June meeting.

Budget

Chairman McLuckie provided the Board of Trustees with a FY 21-22 Salary Scale to be considered at the next meeting.

Chairman McLuckie scheduled a Committee meeting for Friday, May 28 at 2:00 p.m. in the Annex to discuss the Budget and Appropriation Ordinance.

AD HOC COMMITTEE

Strategic Plan Committee

Chairman Smith provided the Board of Trustees with the proposed changes to the Strategic Plan for their review and consideration at the next Board meeting.

NEW BUSINESS

Board Officer Information

Secretary Crawford provided the Board of Trustees with the Board Officer descriptions. Trustees are to let Secretary Crawford know of their interest in running for an office or nominating another Trustee for an office. There will be an election of officers at the June meeting. Committee Minute Review

President Phillips asked the Chairman of the Committees they serve to review their own committee meeting minutes to make sure they were accurate, correct and up to date and to report their findings at the next Board meeting.

Closed Session

Motion by Steve Smith and second by Renee McLuckie that

The Board move into closed session under 5 ILCS 120/2 (1) to discuss the Library Director’s Annual Evaluation.

Motion carried by roll call vote.

Ayes: Vigna, Crawford, McLuckie, Sipple, Smith, Trotter, and Phillips

Entered closed session at 7:12 p.m.

Returned to open session at 7:27 p.m.

Annual Director Evaluation

Motion by Steve Smith and second by Renee McLuckie that

The Board approve the final draft of the Library Director Evaluation. 

Motion carried by roll call vote.

Ayes: McLuckie, Sipple, Smith, Trotter, Vigna, Crawford, and Phillips

ANNOUNCEMENTS

May 31 Closed for Memorial Day

June 2 Trustee agenda items deadline

June 8 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Library Meeting Room, 85 N. Garfield Street, Coal City

ADJOURNMENT

Motion by Debi Trotter and second by Steve Smith that

The Board adjourn.

Motion carried by roll call vote.

Ayes: Crawford, McLuckie, Sipple, Smith, Trotter, Vigna, and Phillips Meeting was adjourned at 7:30 p.m.

https://www.ccpld.org/minutes/2021/MIN%20May%2011%202021.pdf