Grundy Reporter

Illinois State Senate Committee on University Statutes and Senate Procedures met Sept. 27.

Here are the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, William Maher, Collin Ruud, Joyce Tolliver, Kelli Trei 

Ex officio: Jessica Mette, Sharon Reynolds, Jenny Roether 

Absent: Walter Deering, Kassim Jaffer 

Guest: Sarah Zehr (Assistant Vice President for Academic Affairs) 

I. CALL TO ORDER 

A regular meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 11:00 am with Chair Gilmore presiding. 

II. APPROVAL OF MINUTES 

The minutes of the September 13, 2021 meeting were approved as distributed by roll call vote. 

Yes: Friedman, Gilmore, Grossman, Maher, Ruud, Tolliver 

No: None 

Abstain: None 

III. PUBLIC COMMENT 

No requests received. 

IV. CHAIR’S REMARKS 

Chair Gilmore welcomed new academic professional committee member, Collin Ruud. Ruud was approved as a new committee member at the September 20 Senate meeting.

V. OLD BUSINESS

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 1 – The Department, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

SP reviewed the updated draft proposal. Chair Gilmore noted that SP.22.01 does revise some of the language that is under consideration in this proposal. SP will discuss the draft proposal further at the next meeting.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

Chair Gilmore encouraged SP members to compare the new draft proposal from the Senate Committee on Educational Policy (EP) to the last draft proposal that was under consideration by SP (draft dated 01/22/2021) and noted that SP needs to identify what elements of the EP version need to be considered by SP. Chair Gilmore will invite Linda Moorhouse, Chair of EP, to the October 25 meeting to discuss this issue.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)

No new discussion.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and Vice Presidents, Article II, Section 3a(1) – Faculty Role in Governance, and Article III, Section 1 – The Campus

SP reviewed the updated draft proposal. Grossman gave an overview of the proposed revisions. The draft proposal will be updated for further review at the next meeting.

SP.20.25, Revision to Senate Governing Documents Regarding Emergencies 

No new discussion.

SP.21.05, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance 

No new discussion.

SP.21.09, Revision to the Bylaws, Part F.5 (Evaluation of the Chancellor) Chair Gilmore commented that this issue will revise the Bylaws to specify how the Senate participates in the evaluation of the Chancellor. SP will discuss this issue further at a future meeting.

Current wording: Representatives of other University of Illinois Urbana-Champaign constituencies shall be nominated in consultation with representative bodies of those constituencies and shall be elected by the full Senate. 

Proposed wording: Any constituency within the University of Illinois Urbana-Champaign may nominate members to the committee, after consultation with its members, who shall be considered for election by the full Senate.

The draft proposal will be updated for further review at the next meeting.

SP.21.10, Revision to the Bylaws, Part D.1.c – Senate Executive Committee, Membership

No new discussion.

SP.21.11, Revision to the Bylaws, Part A.1 – Meetings (Speaker of the Senate)

No new discussion.

SP.22.01, Proposed Revisions to the Statutes (USC ST-83) 

Chair Gilmore commented that the main intent of the proposed revisions is to clarify the definition of faculty and staff. Grossman shared some general thoughts on the definition of faculty and staff as proposed in the draft proposal from University Senates Conference. 

VI. NEW BUSINESS 

SP.22.02, Revision to Standing Rule 14 – Setting the Agenda for Senate Meetings The draft proposal to clarify the process when a new item of business for the Senate agenda is proposed by a senator was shared with SP. It will be discussed at a future meeting. 

VII. ADJOURNMENT 

The meeting was adjourned at 12:30 pm.

https://uofi.app.box.com/v/USSP/folder/51629919394