Coal City Community Unit School District #1 Board Study Session of the Whole met Jan. 26.
Here are the minutes provided by the board:
Roll Call.
President Miller called the Study Session meeting to order at 6:00 p.m. in the Coal City Community Unit School District #1 District Office Boardroom. In attendance were Board members Robert Bianchetta, Mary Gill, Shawn Hamilton, Quint Harmon, and Ken Miller. Also, in attendance were Superintendent Kent Bugg, CSBO Jason Smith, Director of Special Populations Luke Krippel, Director of Curriculum and Instruction Tammy Elledge, Principal Christopher Spencer, and Board Secretary LaWanda Gagliardo. Board member Chuck Lander arrived at 6:04 p.m., and Board member Steve Rogers was absent. President Miller led the Board and others present in reciting the Pledge of Allegiance.
Discussion on Grundy County Board of Review Decisions
In accordance with the past practice of the school district, the Board of Education authorized Whitt Law to intervene on behalf of the school district on two tax objections requesting a reduction in assessment of over $100,000. Dr. Bugg received the Board of Review’s Notice of Final Decisions and provided the Board with an update on those decisions.
Discussion on GE Hitachi Hearing
Dr. Bugg provided an update on the January 6 Grundy County Board of Review hearing regarding the property tax assessment of the GE-Hitachi facility. The assessed value of the GE-Hitachi property almost doubled to $6,131,868, but the valuation is significantly lower than the attorney’s hoped. Dr. Bugg and the Board agrees that filing an appeal with PTAB would be the next best step. The Board will discuss the matter further at the February Board meeting.
Discussion on Property Tax Negotiations with Exelon
Dr. Bugg provided an update on the status of property tax negotiations with Exelon in regards to the Dresden Nuclear Power Station. FY22 is the last year in the current tax agreement with Dresden. Dr. Bugg is still in negotiations with Exelon Reps, and feels the talks are going well. Dr. Bugg will provide the Board with an update at the February Board meeting.
Discussion on Recent Changes to COVID19 Exclusion Guidance
Mr. Kripple provided information on the most recent changes to the CDC/IDPH COVID exclusion guidance for PreK-12 schools.
Discussion on FY23 School Calendar
Mr. Spencer provided a draft of the FY23 school calendar, which was developed to align with the GAVC calendar as much as possible. The Union has also provided input into the development of this calendar. GAVC will vote on their calendar this week, and Mr. Spencer will present a final FY23 calendar for action to the Board at the February Board meeting.
First Reading on Revised District Policies
The following District Policies have been revised and were presented for review.
| 2:20 | Powers and Duties of the School Board; Indemnification |
| 2:105 | Ethics and Gift Ban |
| 2:110 | Qualifications, Term, and Duties of Board Officers |
| 2:120 | Board Member Development |
| 2:150 | Committees |
| 2:150-AP | Superintendent Committees |
| 2:220 | School Board Meeting Procedure |
| 2:220-E1 | Board Treatment of Closed Meeting Verbatim Recordings and Minutes |
| 2:220-E3 | Closed Meeting Minutes |
| 2:220-E5 | Semi-Annual Review of Closed Meeting Minutes |
| 2:220-E6 | Log of Closed Meeting Minutes |
| 2:220-E8 | School Board Records Maintenance Requirements and FAQs |
| 2:250-E2 | Immediately Available District Public Records and Web-Posted Reports and Records |
| 2:260 | Uniform Grievance Procedure |
| 3:40 | Superintendent |
| 3:50 | Administrative Personnel Other Than the Superintendent |
| 3:60 | Administrative Responsibility of the Building Principal |
| 4:60 | Purchases and Contracts |
| 4:60-AP1 | Purchases |
| 4:60-AP4 | Federal and State Award Procurement Procedures |
| 4:80 | Accounting and Audits |
| 4:110 | Transportation |
| 4:120 | Food Services |
| 4:150 | Facility Management and Building Programs |
| 4:160 | Environmental Quality of Buildings and Grounds |
| 4:165 | Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors |
| 4:170 | Safety |
| 4:170-AP1 | Comprehensive Safety and Security Plan |
| 4:170-AP2 | Routine Communications Concerning Safety and Security |
| 4:170-AP2, E5 | Notice to Parents/Guardians of Lockdown Drill; Opt-out |
| 4:175 | Convicted Child Sex Offender; Screening; Notifications |
| 4:175-AP1 | Criminal Offender Notification Laws; Screening |
| 5:10 | Equal Employment Opportunity and Minority Recruitment |
| 5:20 | Workplace Harassment Prohibited |
| 5:20-AP | Sample Questions and Considerations for Conducting the Internal Harassment in the Workplace Investigation |
| 5:30 | Hiring Process and Criteria |
| 5:30-AP1 | Interview Questions |
| 5:30-AP2 | Investigations |
| 5:30-AP2, E1 | Notice of Preliminary Hiring Decision Based on Conviction Record |
| 5:30-AP, E2 | Notice of Final Hiring Decision Based on Conviction Record |
| 5:50 | Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and |
| Cannabis Prohibition | |
| 5:90 | Abused and Neglected Child Reporting |
| 5:90-AP | Coordination with Children’s Advocacy Center |
| 5:100 | Staff Development Program |
| 5:100-AP | Staff Development Program |
| 5:120 | Employee Ethics; Conduct; and Conflict of Interest |
| 5:120-AP2 | Employee Conduct Standards |
| 5:120-AP2, E | Expectations and Guidelines for Employee-Student Boundaries |
| 5:125 | Personal Technology and Social Media; Usage and Conduct |
| 5:150 | Personnel Records |
| 5:185 | Family and Medical Leave |
| 5:185-AP | Resource Guide for Family and Medical Leave |
| 5:200 | Terms and Conditions of Employment and Dismissal |
| 5:210 | Resignations |
| 5:220 | Substitute Teachers |
| 5:220-AP | Substitute Teachers |
| 5:250 | Leaves of Absence |
| 5:260 | Student Teachers |
| 5:330 | Sick Days, Vacation, Holidays, and Leaves |
| 6:15 | School Accountability |
| 6:20 | School Year Calendar and Day |
| 6:50 | School Wellness |
| 6:60 | Curriculum Content |
| 6:60-AP1 | Comprehensive Health Education Program |
| 6:60-AP1, E1 | Notice to Parents/Guardians of Sexual Abuse and Assault Awareness and Prevention Education; Requests to Examine Materials; Written Objection(s) and/or Opt-outsStudents Enrolled in Family Life and Sex Education Class |
| 6:60-AP1, E2 | Resources for Biking and Walking Safety Education |
| 6:60-AP2 | Comprehensive Personal Health and Safety and Sexual Health Education Program (National Sex Education Standards (NSES)) |
| 6:60-AP3 | Developmentally Appropriate Consent Education |
| 6:100-AP | Dissection of Animals |
| 6:120 | Education of Children with Disabilities |
| 6:130 | Program for the Gifted |
| 6:135 | Accelerated Placement Program |
| 6:135-AP | Accelerated Placement Program Procedures |
| 6:180 | Extended Instructional Programs |
| 6:220 | Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct |
| 6:300 | Graduation Requirements |
| 6:300-E2 | State Law Graduation Requirements |
| 6:300-E3 | Form for Exemption from Financial Aid Application Completion |
| 6:310 | High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students |
| 6:320 | High School Credit for Proficiency |
| 6:340 | Student Testing and Assessment Program |
| 7:10 | Equal Educational Opportunities |
| 7:20 | Harassment of Students Prohibited |
| 7:20-AP | Harassment of Students Prohibited |
| 7:30 | Student Assignment of Intra-District Transfer |
| 7:50 | School Admissions and Student Transfers To and From Non-District Schools |
| 7:60 | Residence |
| 7:60-AP1 | Challenging a Student’s Residency Status |
| 7:60-AP2, E1 | Letter of Residence from Landlord in Lieu of Lease |
| 7:60-AP2, E2 | Letter of Residence to Be Used When the Person Seeking to Enroll a Student Is Living with a District Resident |
| 7:60-AP2, E3 | Evidence of Non-Parent’s Custody, Control, and Responsibility of a Student |
| 7:70 | Attendance and Truancy |
| 7:80 | Release Time for Religious Instruction/Observance |
| 7:150 | Agency and Police Interviews |
| 7:160 | Student Appearance |
| 7:165 | School Uniforms |
| 7:180 | Prevention of and Response to Bullying Intimidation, and Harassment |
| 7:190 | Student Behavior |
| 7:190-AP3 | Guidelines for Reciprocal Reporting for Criminal Offenses Committed by Students |
| 7:190-AP4 | Use of Isolated Time Out, Time Out, and Physical Restraint |
| 7:190-AP5 | Student Handbook – Electronic Devices |
| 7:190-AP6 | Guidelines for Investigating Sexting Allegations |
| 7:190-E1 | Aggressive Behavior Letter and Form |
| 7:190-E2 | Student Handbook Checklist |
| 7:190-E3 | Memorandum of Understanding |
| 7:190-E4 | Acknowledgement of Receiving Student Behavior Policy and Student Conduct Code |
| 7:200 | Suspension Procedures |
| 7:200-E1 | Short Term Out-of-School Suspension (1-3 Days) Reporting Form |
| 7:200-E2 | Long Term Out-of-School Suspension (4-10 Days) Reporting Form |
| 7:210 | Expulsion Procedures |
| 7:210-E1 | Notice of Expulsion Hearing |
| 7:240 | Conduct Code for Participants in Extracurricular Activities |
| 7:240-AP1 | Code of Conduct for Extracurricular Activities |
| 7:250 | Student Support Services |
| 7:250-AP2 | Protocol for Responding to Students with Social, Emotional or |
| Mental Health Needs | |
| 7:260 | Exemption from Physical Education |
| 7:280-E2 | Reporting and Exclusion Requirements for Common Communicable Diseases |
| 7:290 | Suicide and Depression Awareness and Prevention |
| 7:290-AP | Resource Guide for Implementation of Suicide and Depression Awareness and Prevention Program |
| 7:310 | Restrictions on Publications; Elementary Schools |
| 7:310-AP | Guidelines for Student Distribution of Non-School Sponsored Publications: Elementary Schools |
| 7:315 | Restrictions on Publications; High Schools |
| 7:315-AP | Guidelines for Student Distribution of Non-School Sponsored Publications; High Schools |
| 7:340 | Student Records |
| 7:340-AP1 | School Student Records |
| 7:340-AP1, E1 | Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records |
| 7:345 | Use of Educational Technologies; Student Data Privacy and Security |
| 7:345-AP | Use of Educational Technologies; Student Data Privacy and Security |
| 7:345-AP, E4 | Notice of Parent Rights Regarding Student Covered Information |
| 7:345-AP, E5 | Parent Request Form for Student Covered Information |
| 7:345-AP, E6 | Parent Request Form for Correction of Student Covered Information |
| 8:70 | Accommodating Individuals with Disabilities |
| 8:95-AP | Parental Involvement |
| 8:100 | Relations with Other Organizations and Agencies |
CSBO Jason Smith discussed capital projects that are priority for FY23. Mr. Smith discussed the second phase of the Facility Assessment Plan, and how projects have been reprioritized. Some of the mechanical projects include: the second phase of HVAC units at the ECC, flooring at the Middle School, asphalt projects throughout the district, along with a few others. Mr. Smith also discussed going out for bid for the mechanical project and that action will take place at the February Board meeting.
Finance Reports
Bank statements, monthly revenue, expenditure summary reports, check reconciliation report, and cleared check report for December were enclosed for review. Detailed reports were available in the Business Office for review prior to the meeting. The Treasurer’s report, investment report, and lunch report for December were also enclosed for review.
Open
a) Items not known at agenda preparation time – none.
b) Sharing Ideas / Information – none.
Closed Session
At 6:48 p.m. a motion made by Mr. Lander and seconded by Mr. Harmon to go into closed session for the purpose of considering information regarding the appointment, employment, compensation, discipline, performance, dismissal of specific employees, and collective bargaining matters.
Roll Call.
Ayes: Chuck Lander, Quint Harmon, Robert Bianchetta, Mary Gill, Shawn Hamilton, Ken Miller Nays:
Absent: Steve Rogers
Motion: Carried.
Mr. Harmon moved and Mr. Lander seconded to return to open session at 7:15 p.m.
Roll Call.
Ayes: Quint Harmon, Chuck Lander, Robert Bianchetta, Mary Gill, Shawn Hamilton, Ken Miller Nays:
Absent: Steve Rogers
Motion: Carried.
Adjournment
Mr. Harmon moved and Mr. Lander seconded to adjourn at 7:16 p.m. the Board Study Session of the Whole meeting.
https://4.files.edl.io/5414/02/03/22/191959-6cbc2236-50bf-4a4c-a911-3fb7c59eeaf0.pdf
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