Grundy Reporter

Village of Coal City Village Board met March 23.

Here are the minutes provided by the board:

At 7:13 p.m., following tonight's two Public Hearings, Mayor Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Ross Bradley, Dave Spesia, Tim Bradley and Sarah Beach. Absent were Trustees Dan Greggain and Dave Togliatti. Also in attendance were attorney Mark Heinle, Police Chief Chris Harseim and village administrator, Matt Fritz.

In respect to the late Megan M. Bugg, the Board held a moment of silence.

Next, all in attendance recited the pledge of Allegiance,

The minutes of the Budget meeting held March 7, 2022 were presented. Spesia moved to approve the minutes as written, second by T. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The minutes of the March 14, 2022 Budget meeting were presented. T. Bradley moved to approve the minutes as written, second by R. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The minutes of the March 9, 2022 regular meeting were presented. Spesia moved to approve the minutes as written, second by R. Bradley, Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The warrant list was reviewed. Mr. Fritz asked to add the addition of Garden Creations for $4,348 for the spring plantings in the S. Broadway pots. Following discussion, R. Bradley moved to approve the warrant list with the addition to Garden Creations, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

There was no Public Comment at this meeting.

Ordinance 22-04 regarding the Zoning Code Text Amendment was presented to the Board. Mr. Fritz explained that the amendments were regarding the Core Area Design Guidelines. In addition to the amendments being recommended by the Coal City Planning

Coal City Village Board Meeting March 23, 2022 Page Two

the annual zoning map is being presented for approval at this meeting. There were two annexations added, along with the amendments including the zones being established in the core area, which will be marked on the map. Also discussed were the approximate seven homes located in an area at the end of Maple Street, which is designated as unincorporated Grundy County and not annexed into the village. Spesia moved to adopt Ordinance 22-04 adopting text amendments within the Village Code creating three regulatory zones within the Core Area for application of the Design Guidelines, second by Beach. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The annual zoning map was presented and reviewed by the Board. Beach moved to adopt the 2022 Village of Coal City Zoning District Map as presented, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The preliminary FY23 Budget was presented to the Board. Mr. Fritz stated that this is the result of the committees and Board through Budget meetings. It will be presented for final approval at the April 27, 2022 meeting. T. Bradley moved to set the FY23 Annual Budget Hearing for the evening of April 27, 2022 and consideration of the Annual Budget for the same evening, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The new water, sewer and garbage rates were discussed. Mr. Fritz stated that it is necessary to increase the utility rate in order to raise the capital for the upgrades to the water and sanitary treatment plants. The increase proposed is 2.75%. The Village is also proposing a surcharge of $5 per month be added for the upgrades. The garbage rates will remain the same at $23 per month. The billing cycle will continue to be bi-monthly. R. Bradley moved to increase the utility rates for the upcoming fiscal year with the billing to be provided to residents as follows:

Water Usage    Water & Sewer Rate     Water Only

    0-5,999                   $13.67                     $8.90 

6000-20,999               $15.23                     $9.90 

   21,000+                   $14.61                     $9.50 

The garbage fee will remain at its current rate of $23.00 per month, which is $46.00 per billing. Each account shall be charged a $5.00 per month surcharge to be collected for the water treatment plant upgrade and expansion currently under review by the IEPA, second by Spesia, Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

Mayor Halliday recommended the 2-year appointment of Kyle Harmon to the Police Pension Board. Mr. Harmon will fill the vacancy created by Tammy Johnson. Spesia moved to appoint Kyle Harmon to the Police Pension Board, second by R. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach, Nays; none. Absent; Greggain and Togliatti. Motion carried.

Mr. Fritz presented a professional services proposal agreement from Wight & Co. to perform a building department space use analysis. This will be a comparative analysis of purchase the present location at 55 W. Maple or construct a new facility. The fee for the analysis is $5,500. Spesia moved to authorize Mayor Halliday to enter into a professional services agreement for a fixed fee of $5,500 to complete this facility analysis, second by T. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

Mr. Fritz presented the terms of Robert W. Baird & Co., Inc. as underwriters for the issuance of the Alternate Revenue Bonds of the Village of Coal City in regards to the sanitary treatment plant modernization. The flat rate fee for Baird & Co. will be less than the minimum fee of $10,000. Ice Miller will be handling the sale of the $4 million bonds. R. Bradley moved to authorize Mayor Halliday to engage with Baird & Co. to serve as sole managing underwriter for the issuance of Alt. Revenue Bonds related to the sanitary treatment plant modernization, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

The Coal City Public Works Department is requesting the purchase of a Ford F150 truck for their department from Morrow Brothers Ford in Greenfield, Illinois for the state bid price of $34,980.00. Due to the rising costs of vehicles, the public works department are making this request in order to lock-in at a lower price. The truck was scheduled to be replaced after May. R. Bradley moved to approve the purchase of a Ford F150 Pickup truck from Morrow Brothers Ford of Greenfield at the state bid price of $34,980, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried.

Mayor Halliday expressed condolences to the Bugg family on the recent loss of their daughter, Megan. He congratulated the Coal City Warriors Wrestling Team on their recent State Campion win. He commended Jack Micetich and the Coal City High School on their recent "Phantom of the Opera" theatrical presentation. Mayor Halliday announced that he would be on vacation from March 24-April 4, but could be reached by phone or e-mail if necessary. Grundy County Chambers "Connect@4" is at Sunshine Garden Center on Thursday, March 24 from 4-6 p.m., encouraged attendance, and thanked Sarah Beach for participating.

Trustee Beach announced that Lori Bonarek of Bonarek Realty is the 2022 Business of the Year with the Grundy County Chamber. March 30-April 2 is the on-line Hope Helps biding for Phase 3 of the Hope Helps Park. The live auction will be in the Lions Hall on April 2nd. In addition, tickets can be purchased for a new car and the proceeds will benefit the paid surveys will be sent to residents regarding opinions for the new park in Meadow Estates Subdivision. The "Fall Fest" is slated for September 17th with a car show, food trucks, bands, and bouncy houses and a "touch a truck" opportunity for the youngsters.

Trustee T. Bradley passed on his condolences to the Bugg Family, He thanked the Board and everyone for their assistance with the budget process.

In the absence of Ryan Hansen from Chamlin Engineering, Mayor Halliday read a list of updates for the Village submitted from Mr. Hansen including:

• Waste water treatment plant screen and blower replacement project- pre construction meeting is March 24, 2022 at 10 am Carbon Hill Resurfacing- Phase 1 engineering report completed and delivered to Will County Governmental League Water Treatment Plant upgrade- project permitted with EPA, low interest loan paperwork submitted to EPA . Prairie Oaks Subdivision Resurfacing Project Plan-Plans and specs completed; bid letting dependent on 2022/2023 budget consideration North Broadway Bridge Deck Replacement-Documents submitted to IDOT and set for September 23, 2022 bid letting

Chief Harseim gave a Fire & Police Board of Commissioners meeting report. Two lateral officers selected as candidates for employment. Possible May 1st hiring date. The 3rd officer for hire to be selected from the new eligibility list.

Mr. Fritz announced that ComEd was replacing several poles in the area. The Village has secured a 10-person table for the May 4, 2022 GEDC & Chamber Annual Dinner and asked the Board members to RSVP as soon as possible,

T. Bradley moved to adjourn the meeting, second by Beach, Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Togliatti. Motion carried. Meeting was adjourned at 7:56 p.m.

https://coalcity-il.gov/wp-content/uploads/2022/03/VB-Meeting-Minutes-03-23-2022.pdf