Coal City Public Library District Board of Trustees met April 12.
Here are the minutes provided by the board:
CALL TO ORDER
President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.
ROLL CALL
Communications Coordinator called the roll.
Trustees present:
Carol Crawford
Betsy Stahler
Renee McLuckie
Debi Trotter
Steve Smith
Dean Vigna
Trustees absent:
Becky Sipple
Others present:
Jolene Franciskovich, Director Leah Bill, Assistant Director Cindy Starks, Communications Coordinator Rene Norris, Head of Youth Services Dana Abraham, Head of Adult Services Bryan Gilligan, Head of Reference CORRECTIONS TO AGENDA
None.
CONSENT AGENDA
1. March 8, 2022 Regular Board Meeting Minutes
2. Action of Bills
Motion by Betsy Stahler and second by Steve Smith that
The Board approve the consent agenda items: (1) March 8, 2022 Regular Board Meeting Minutes, and (2) Action of Bills.
Motion carried by roll call vote.
Ayes: Vigna, Crawford, McLuckie, and Stahler
Abstain: Smith and Trotter
Absent: Becky Sipple
CORRESPONDENCE
The Starks Family donated the books Pretty Perfect Kitty Corn and There’s a Unicorn in Your Book in memory of John Ronchetti. Janet Svensson donated the books Plants are my Favorite
People, Grow More Food, Cold Revenge, To The Rivers End and The Comanche Kid in memory of Charles “Bud” Butler. A thank you note was received from the Library staff. PUBLIC COMMENT
None.
TREASURER’S REPORT
Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.
DIRECTOR’S PROGRESS AND SERVICE REPORT
Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for March (attached). Jolene answered the Board of Trustees questions concerning the report. Jolene discussed with the Board doing throwback fines of 5¢ during the month of May for the 35th Anniversary of becoming a District. The Board had no objection. The agreement with Constellation should be available soon for the Board to review for consideration at the next regular Board meeting.
STANDING COMMITTEE REPORTS
Budget
Chairman McLuckie discussed the 3rd quarter budget report with the Board of Trustees and scheduled a Committee meeting for Monday, April 25 at 2:00 p.m. in the Annex to discuss the employee salary schedule.
Building and Grounds
President Trotter discussed the Committee meeting held on March 16 at West Flooring concerning carpeting for the rear entrance hallway.
Motion by Dean Vigna and second by Renee McLuckie that
The Board accept the quote from West Flooring to install new carpet in the rear entrance hall for the amount of $6,948.00.
Motion carried by roll call vote.
Ayes: McLuckie, Smith, Vigna, Stahler, Crawford, and Trotter
Absent: Becky Sipple
NEW BUSINESS
Service Awards
Renee McLuckie presented Trustee Carol Crawford with a 5 year award for her service as a Board member, and staff members Bryan Gilligan with a 5 year award, Dana Abraham with a 10
year award, and Rene Norris with a 15 year award. Their years of service to the Library are very much appreciated.
Closed Session
Motion by Renee McLuckie and second by Carol Crawford that
The Board move into closed session under 5 ILCS 120/2 (1) to discuss the Annual Director Evaluation.
Motion carried by roll call vote.
Ayes: Crawford, McLuckie, Smith, Stahler, Vigna, and Trotter
Absent: Sipple
Entered closed session at 7:44 p.m.
Returned to open session at 7:52 p.m.
Annual Director Evaluation
President Trotter announced the Trustees need to complete the Library Director’s evaluation and put it in a sealed envelope into her box on or before Friday, April 22 at noon. President Trotter will compile the information by Tuesday, April 26 at 8pm and put it into the individual Trustee boxes. The Library Director’s evaluation will be discussed at a Special Board Meeting scheduled for Monday, May 2nd at 3:00 p.m. in the Annex. The special meeting notice and agenda will be posted as required.
ANNOUNCEMENTS
May 2 Special meeting of the Coal City Public Library District at 3:00 p.m. in the Annex, 70 N. Irving Street, Coal City
May 4 Trustee agenda items deadline
May 10 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Library Meeting Room, 85 N. Garfield Street, Coal City
ADJOURNMENT
Motion by Steve Smith and second by Betsy Stahler that
The Board adjourn the meeting.
Motion carried by roll call vote.
Ayes: Smith, Stahler, Vigna, Crawford, McLuckie, and Trotter
Absent: Sipple
Meeting was adjourned at 8:00 p.m.
https://www.ccpld.org/minutes/2022/MIN%20April%2012%202022.pdf
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