Grundy Reporter

University of Illinois System Senate Committee on University Statutes and Senate Procedures met April 19.

Here are the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Rob Klein, William Maher, Collin Ruud, Joyce Tolliver, Kelli Trei

Ex officio: Jessica Mette, Sharon Reynolds, Jenny Roether

Absent: Walter Deering

Guest: Sarah Zehr (Assistant Vice President for Academic Initiatives and Policies)

I. CALL TO ORDER

A regular meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 10:00 am with Chair Gilmore presiding.

II. APPROVAL OF MINUTES

The minutes of the April 5, 2022 meeting were approved as distributed by roll call vote.

Yes: Friedman, Gilmore, Grossman, Klein, Maher, Ruud, Tolliver, Trei

No: None

Abstain: None

III. PUBLIC COMMENT

No requests received.

IV. CHAIR’S REMARKS

Chair Gilmore reported that he provided an update on SP.22.01, Proposed Revisions to the Statutes (USC ST-83) to the Senate Executive Committee.

V. OLD BUSINESS

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 1 – The Department, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

No new discussion.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)

No new discussion.

SP.20.25, Revision to Senate Governing Documents Regarding Emergencies No new discussion.

SP.21.05, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance SP continued the review of the revisions suggested by the Conference on Conduct Governance (CG).

SP discussed revisions to CG’s suggested wording to more clearly specify the duties to CG. It was agreed to retain to SP at A lines 3-6 (remove strikethrough), item #4, and item #7 (strikethrough) as they are currently drafted.

Chair Gilmore commented that SP may want to include some additional wording to specify CG’s jurisdiction of the Student Code.

SP will discuss the draft document further at the next meeting.

SP.21.10, Revision to the Bylaws, Part D.1.c – Senate Executive Committee, Membership

SP reviewed revision 5 of the draft proposal.

Friedman questioned the addition of the Student Body Vice President instead of the Student Body President. Chair Gilmore shared the communication that he received from Illinois Student Government: “Given the current load of responsibilities of the Student Body President, this Vice President position, which often has fewer responsibilities, seemed more suitable.”

Friedman made a motion to approve the proposal to be presented for approval at the April 25 Senate meeting. The motion was seconded. SP approved the proposal via roll call vote.

Yes: Friedman, Gilmore, Grossman, Klein, Maher, Ruud, Tolliver, Trei

No: None

Abstain: None

SP.21.11, Proposed Revisions to the Constitution, Article VI, Section 7 and the Bylaws, Parts A.1-9, B.1-5, and D.1.c.1 (Presiding Officer)

The proposal was presented for first reading at the April 4 Senate meeting. It will be presented for approval at the April 25 Senate meeting.

SP.22.01, Proposed Revisions to the Statutes (USC ST-83)

No new discussion.

SP.22.02, Revision to the Bylaws, Part A.3 and Standing Rule 14 – Setting the Agenda for Senate Meetings

SP reviewed revision 7 of the draft proposal.

Friedman noted that the Bylaws, Part A.3 should also specify that a proposed item of business cannot be postponed past the last regular Senate meeting during the academic year in which the item is proposed.

The draft proposal will be updated for further review at the next meeting.

SP.22.03, Proposed Revisions to the Constitution, Article VI, Section 9 (Senate review) and the Bylaws, Part D.1.a – Senate Executive Committee Duties

No new discussion.

SP.22.04, Proposed Revisions to the Statutes, Nondiscrimination Statement The proposal was presented for first reading at the April 4 Senate meeting.

Chair Gilmore commented that, following the Senate meeting, he received an email from Zehr with input from University Counsel. University Counsel recommended against the revision to include “arrest record” in the list of protected categories in the nondiscrimination statement since arrest record is treated differently in the recent legislation than the other categories.

SP agreed that when the proposal is presented for approval at the April 25 Senate meeting, Chair Gilmore will explain to the Senate why SP no longer recommends approval of the proposal, and will instead ask the Senate to vote to return it to SP for further study.

SP.22.05, Revision to the Bylaws, Part D.20.b – Committee on University Student Life Following the last meeting, Chair Gilmore contacted Rummana Alam, Chair of the Senate Committee on University Student Life (SL), to inquire if SL would like to add a representative from the Office of Inclusion and Intercultural Relations as an ex officio member. Alam responded that SL does not want the additional ex officio member added to its membership at this time.

Trei made a motion to approve the proposal to be presented for approval at the April 25 Senate meeting. The motion was seconded. SP approved the proposal via roll call vote.

Yes: Friedman, Gilmore, Grossman, Klein, Maher, Ruud, Tolliver, Trei

No: None

Abstain: None

VI. NEW BUSINESS

SP.22.07, Call for Volunteers to Serve as 2022-2023 Parliamentarians

Friedman noted that Brian Gaines and he are willing to serve again next year. He commented that SP should try to find a third person to volunteer also.

VII. ADJOURNMENT

The meeting was adjourned at 11:30 am.

https://uofi.app.box.com/v/USSP/file/953228176474