Coal City Public Library District Board of Trustees met May 10

By Kristine Gonzales-Abella

Jul 21, 2022

Coal City Public Library District Board of Trustees met May 10.

Here are the minutes provided by the board:

CALL TO ORDER

President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford Betsy Stahler

Renee McLuckie Debi Trotter

Steve Smith

Trustees absent:

Becky Sipple Dean Vigna

Others present:

Jolene Franciskovich, Director Leah Bill, Assistant Director Cindy Starks, Communications Coordinator Dana Abraham, Head of Adult Services

CORRECTIONS TO AGENDA

None.

CONSENT AGENDA

1. April 12, 2022 Regular Board Meeting Minutes

2. May 2, 2022 Special Board Meeting Minutes

3. Action of Bills

Motion by Carol Crawford and second by Renee McLuckie that

The Board approve the consent agenda items: (1) April 12, 2022 Regular Board Meeting Minutes, (2) May 2, 2022 Special Board Meeting Minutes, and (3) Action of Bills.

Motion carried by roll call vote.

Ayes: Crawford, Stahler, and Trotter

Abstain: Smith and McLuckie

Absent: Sipple and Vigna

CORRESPONDENCE

A thank you note was received from the Coal City Prom Fest.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for April (attached). Dana Abraham, Head of Adult Services shared pictures and talked about the 348 events and classes held over the past year and attended by 7,009 people and shared upcoming events.

STANDING COMMITTEE REPORTS

Budget

Chairman McLuckie discussed with the Board of Trustees the proposed salary scale for FY22- 23, proposed benefits for part-time staff and area directors’ salaries comparison. The proposed salary scale and benefits for part-time staff will be considered at the next regular meeting. Chairman McLuckie scheduled a Committee meeting for Thursday, May 26 at 2:00 p.m. in the Annex to discuss the fiscal year budget.

Policy Committee

Chairman Crawford presented the Board of Trustees with proposed changes to the Board of Trustees Policy and the Personnel Policy. These policies will be considered at the next regular meeting.

NEW BUSINESS

Standing Committee Minute Review

Library Director Jolene Franciskovich will review the standing committee meeting minutes for any discrepancies, and if any discrepancies are found she will contact the Chairman of the committee to discuss. Findings from the review will be reported at the next regular meeting. Online Bill Pay as an Additional Bookkeeping Method

President Trotter discussed with the Board of Trustees using online bill pay for approved invoices.

Motion by Steve Smith and second by Renee McLuckie

The Board approve the use of online bill pay.

Motion carried by roll call vote.

Ayes: Smith, Stahler, Crawford, McLuckie, and Trotter

Absent: Sipple and Vigna

Consideration and action on the Fourth Amended Dresden Power Station Real Property Tax Assessment

President Trotter presented the Board of Trustees with the Fourth Amended Dresden Power Station Real Property Tax Assessment.

Motion by Renee McLuckie and second by Betsy Stahler

The Board approve the Fourth Amended Dresden Power Station Real Property Tax Assessment Settlement Agreement, as presented, and direct counsel to present it to the Circuit Court of Grundy County for consideration and approval. Motion carried by roll call vote.

Ayes: Smith, Stahler, Crawford, McLuckie, and Trotter

Absent: Sipple and Vigna

Closed Session

Motion by Steve Smith and second by Carol Crawford that

The Board move into closed session under 5 ILCS 120/2 (1) to discuss the Annual Library Director Evaluation.

Motion carried by roll call vote.

Ayes: Stahler, Crawford, McLuckie, Smith, and Trotter

Absent: Sipple and Vigna

Entered closed session at 7:11 p.m.

Returned to open session at 7:15 p.m.

Annual Director Evaluation

Motion by Steve Smith and second by Betsy Stahler that