Grundy County Finance Committee met June 27.
Here are the minutes provided by the committee:
I. Call to Order II. Public Comment
| Attendee Name | Title | Status | Arrived |
| Millie Dyer | Board Member | Present | |
| Ann Gill | Board Member | Present | |
| Eric Rasmusson | Chair | Absent | |
| Deb Warning | Board Member | Present | |
| Debra Jo Kinsella | Board Member | Present | |
| Drew Muffler | Vice Chair | Present | |
| James Olson | Board Member | Present | |
| Chris Balkema | Chairman | Present | |
| Eric Gibson | Highway Director | Present | |
| Alec Macdonald | Purchasing Manager | Present | |
| John Callahan | Coroner | Present | |
| Matt Melvin | Finance Analyst | Present | |
| Mary Kucharz | HR Director | Present | |
| Russ Baker | Assistant State's Attorney | Present | |
| Kay Olson | County Clerk | Present | |
| Cheryl Wardell | Land Use Assistant | Present | |
| Todd Koehn | Treasurer | Absent |
III. Approve Minutes
1. Finance Committee - Regular Meeting - Jun 13, 2022 4:30 PM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Millie Dyer, Board Member SECONDER: Deb Warning, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
1. Board Member Vouchers - Total
1. Treasurer's Claims 6/27/22
2. approve in the amount of $1,520.00
| RESULT: APPROVED [UNANIMOUS]
MOVER: Ann Gill, Board Member SECONDER: Millie Dyer, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
No comments were heard regarding the claims.
| RESULT: APPROVED [UNANIMOUS]
MOVER: James Olson, Board Member SECONDER: Millie Dyer, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
1. ARP Request Update
Melvin reviewed the ARP requests. Melvin noted that the Fire Department requests are not completed due to back orders of the equipment. The requests will be closed once the orders are filled.
| RESULT: INFORMATIONAL ONLY |
1. Health Department Financial Report (May)
Kucharz stated that if anyone has any questions regarding the Health Dept. Financial Report that Michelle Prium would be happy to answer any questions you may have.
| RESULT: INFORMATIONAL ONLY |
Gibson requested approval of adding a Full Time Highway Maintainer. Gibson noted that the person would help respond during emergencies like snow plowing during the winter months. Gibson noted with the addition of a person this will bring staff back to full staffing. Balkema asked Gibson if he could draft a Snow Plow Policy, Gibson stated that he would need to sit down with everyone involved before he could draft a policy.
| RESULT: RECOMMENDED APPROVAL [UNANIMOUS] Next: 7/12/2022 6:00 PM
MOVER: Deb Warning, Board Member SECONDER: Ann Gill, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
Callahan asked for funds for the mobile computer systems for the car. Callahan stated this is how information is given before they arrive on the scene. Sometimes valuable information is not known when they arrive on scene because they do not have the system. Balkema stated that we would add this to the pending requests for the ARP money.
4. approve the cost of the X-Ray tables in the amount of $5,065.00
Callahan stated that he purchased five tables that can be used to X-Ray. The current tables that he has for patients are stainless steel and cannot by used with the x-ray machine. The tables are considered accessories to the X-Ray machine. Callahan stated that he believed he had money from the ARP to purchase the tables, because they are accessories to the x-ray machine.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Deb Warning, Board Member SECONDER: James Olson, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
Kucharz noted that next years budget remains flat. Kucharz noted the only changes were in the salaries line items.
| RESULT: INFORMATIONAL ONLY |
1. transfer one million dollars from the Liability Insurance Cash Fund to the Grundy County Self Insurance Trust Fund.
Melvin noted that this plan has been in the works for a couple of years. This will help lower costs to the taxpayers. The tax savings will not be noted in just one year, the savings will be seen around 2028. But in order to do this, we have to begin now. Melvin stated that we are right where we need to be for the timeline.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Deb Warning, Board Member SECONDER: James Olson, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
A. Review Legality of Using Rubber Stamps
Baker stated he was able to review the statues for this. He did not have information for the Board to review. A discussion was held regarding if they are permissible or not. This matter will be looked over at the next Finance meeting. No action taken.
B. Standard Policy for Signing Claims
Todd Koehn was not available for today's meeting. This will be discussed at the next Finance meeting. No action taken.
VIII. Executive Session
No Executive session was needed.
IX. Action as a Result of Executive Session
X. Adjournment
1. adjourn
Meeting was adjourned at 5:25 PM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Deb Warning, Board Member SECONDER: Ann Gill, Board Member AYES: Dyer, Gill, Warning, Kinsella, Muffler, Olson ABSENT: Rasmusson |
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